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The Delaware Technical and Community College is seeking proposals for HVAC maintenance, repair, and installation services across its campuses. Proposals are due October 3, 2025, at 1:00 PM local time. The contract period is three years, from December 1, 2025, to December 1, 2028, with potential one-year renewals. Vendors must attend a mandatory pre-bid meeting. The RFP includes detailed requirements in Appendix A, pricing forms in Appendix B, and related contracts in Appendix C. Additional documents, such as a non-collusion statement, exceptions form, company profile, business references, and subcontractor information, are required. The bid bond and performance bond requirements have been waived. The RFP includes detailed information on evaluation procedures, including criteria and scoring, and the possibility of best and final offers. The agency reserves the right to reject any or all proposals.
Proposals must be mailed to the Delaware Technical and Community College Office of the President by October 3, 2025, at 1:00 PM local time to be considered.
The bid notice states that the successful vendor will be paid monthly, within 30 days of receipt of the vendor's billing, for legitimately earned amounts supported by payroll data and an itemized accounting of reasonable reimbursable direct non-salary costs. A current progress report of the work must accompany each billing.
The bid notice states that the contract will be awarded to the most responsible and responsive vendor who best meets the terms and conditions of the proposal. Factors considered include the vendor's experience, capacity to meet requirements, location to college campuses, and cost.
The bid notice states that vendors must provide Delaware licenses and/or certifications necessary to perform services, proof of insurance, and complete all appropriate attachments and forms. They must also provide three professional references.
Samples or brochures may be required by Delaware Technical and Community College for evaluation purposes.
Any questions concerning the RFP must be received in writing by September 10, 2025, at 4:00 PM local time.
