Uca - University Of Central Arkansas - Ar - Agency Bids & RFPs

The bid due date is April 28, 2026, at 10:00 a. m. Bids received after this time will not be accepted. The contract period will begin July 1, 2026, and continue through June 30, 2027.

The contractor shall be paid upon the completion of all of the following: 1 delivery and acceptance of the commodities or services, 2 submission of a properly itemized invoice, with the specified number of copies that reflect the contract/purchase order numbers, items, quantity and pricing, and 3 the proper and legal processing of the invoice by the university. Invoices must be sent to the university, attn: accounts payable department, as shown on the original contract or purchase order.

The bidders hereby guarantee that everything furnished hereunder will be free from defects in design, workmanship and material, that if sold by drawing, sample or specifications, it will conform thereto and will serve the function for which it was furnished. The bidder further guarantees that if the items furnished hereunder are to be installed by the bidder, such items will function for which it was intended. The bidders obligations, under this paragraph, shall survive for a minimum of one year from the date of delivery, unless otherwise specified herein.

Any contract, as the results of this invitation for bid, shall be awarded with reasonable promptness by written notice to the lowest responsible bidder whose bid meets the requirements and criteria set forth in the invitation for bid.

Contractors must be able to provide maintenance service and repairs on all brands of generators listed in this bid.

If the contractor cannot meet the stated delivery, alternate delivery schedules may become a factor in an award. If the contractor cannot meet the delivery date, the university reserves the right to procure the items elsewhere and any additional cost will be borne by the contractor. Consistent failure to meet delivery dates/requirements may cause removal from the vendor listing or suspension of eligibility for any award.

Samples, or demonstrators, when requested, must be furnished free of expense to the university. If samples are not destroyed during the reasonable examination they will be returned to the bidder, if requested, within ten days following the complete examination of the items, at bidders expense. Each sample should be marked with the bidders name, address, bid number and item number.

The contract period will begin July 1, 2026 and continue through to June 30, 2027.

The contractor shall be paid upon the completion of all of the following: 1 delivery and acceptance of the commodities or services, 2 submission of a properly itemized invoice, with the specified number of copies that reflect the contractpurchase order numbers, items, quantity and pricing 3 and the proper and legal processing of the invoice by the university.

The bidders hereby guarantee that everything furnished hereunder will be free from defects in design, workmanship and material, that if sold by drawing, sample or specifications, it will conform thereto and will serve the function for which it was furnished. The bidder further guarantees that if the items furnished hereunder are to be installed by the bidder, such items will function for which it was intended. The bidder also guarantees that all applicable laws have been complied with relating to construction, packaging, labeling, and registration. The bidders obligations, under this paragraph, shall survive for a minimum of one year from the date of delivery, unless otherwise specified herein.

The university of central arkansas reserves the right to award the items on this invitation for bid to the lowest responsible, responsive bidder.

The university of central arkansas reserves the right to accept or reject all or any part of a bid or any and all bids, to waive any informalities and minor technicalities and to award the bid to best serve the interest of the university and state of arkansas.

Backorders, default in promised delivery, or failure to meet the original specifications of the order will authorize the uca purchasing department to cancel the contract, or any portions of it, and procure the commodities, equipment andor services elsewhere and charge the full increase in expense, if any, to the defaulting contractor. Consistent failure to meet delivery datesrequirements may cause removal from the vendor listing or suspension of eligibility for any award.

Samples, or demonstrators, when requested, must be furnished free of expense to the university.

The bid submittals must be submitted prior to the due date and time listed above, which is April 3, 2026, at 10:00 AM CST.

The vendor will be paid in a timely manner upon submission of a properly itemized invoice, after delivery and acceptance of goods or services by the university. The university shall not pay interest or late charges until 60 days after payment is due.

Vendor guarantees that everything furnished will be free from defects in design, workmanship and material and that items sold by drawing, sample or specification will conform thereto and will serve the function for which furnished under the PO or agreement specifications. Vendor's obligations under this paragraph shall survive for a period of one 1 year from date of delivery, unless otherwise specified herein.

The University of Central Arkansas reserves the right to award the items listed on this invitation for bid individually, by groups, all or none, or by any other method as deemed in the best interest of the University of Central Arkansas as determined by the UCA Purchasing Official. This is an all or none bid invitation.

Vendor shall not be eligible to contract with the university for goods or services covered by the Arkansas Procurement Law if vendor is presently debarred or suspended pursuant to Ark. Code **** shall not be eligible to contract with the university to provide goods or services that are a covered transaction within the scope of the Federal Acquisition Regulation or similar federal law if vendor is presently debarred under federal law.

Backorders or failure to deliver within the time required may, at the sole discretion of the university, be deemed an event of default. Vendor must give written notice to the university procurement department of the reason for any such delay and the expected delivery date. The university's procurement department may, in its discretion, extend the date of delivery.

Samples are required for each item.

The bid due date is April 3, 2026, at 10:00 a. m. CST. Delivery of products to the university shall be made during university work hours only, generally 8 a. m. to 4:30 p. m. CST, and closed on Saturdays, Sundays, and university holidays, unless prior approval for other delivery has been obtained. The bid notice states The university will order an estimated quantity each year for the term of the contract and any possible extensions.

The vendor will be paid in a timely manner upon submission of a properly itemized invoice, after delivery and acceptance of goods or services by the university. Under Ark. Code **** and ****, the university shall not pay interest or late charges until 60 days after payment is due. The university may not make payments in advance of receiving goods or services.

The bid notice states that all items shall be newly manufactured, in first-class condition, latest model and design, and shall include containers suitable for shipment and storage. Vendor guarantees that everything furnished will be free from defects in design, workmanship, and material, and that items sold by drawing, sample, or specification will conform thereto and will serve the function for which furnished. Vendors obligations under this paragraph shall survive for a period of one (1) year from date of delivery, unless otherwise specified herein.

The University of Central Arkansas reserves the right to award the items listed on this invitation for bid individually, by groups, all or none, or by any other method as deemed in the best interest of the University of Central Arkansas as determined by the UCA Purchasing Official. This is an all or none bid invitation.

The bid notice states that items provided under the scope of this contract shall be of excellent quality. Concise registration, consistent ink coverage and density, accurate folding and binding are required. Accurate trimming is to be with no jagged or torn edges. Obvious press or production defects such as roller marks, hickies, setoff, smudges, hollow or pitted type, hairlines, broken serifs, fluctuating alignment, varying density, ghosting and etc. are reasons for possible rejection of the printing job on a quality basis.

The bid notice states that backorders or failure to deliver within the time required may, at the sole discretion of the university, be deemed an event of default. If the vendor fails to remedy a breach within ten (10) days of written notice, the university shall have the right to immediately terminate the PO or agreement without penalty or further obligation and exercise any rights and remedies available to it by law or in equity. Additionally, upon vendor's failure to remedy as provided above, the university may, without prejudice to any other rights or remedies available to the university, terminate the PO or agreement, in whole or in part, and procure the goods and/or services elsewhere and charge to vendor all costs exceeding the price set forth in the PO or agreement.

The bid notice does not explicitly mention the submission of samples.

The bid notice states that vendor and the university agree that they will attempt to resolve any disputes in good faith. Subject to the provisions on sovereign immunity herein, the State of Arkansas shall be the sole and exclusive venue for any litigation or proceeding that may arise out of or in connection with a PO or agreement. The vendor acknowledges, understands and agrees that any actions for damages against the university may only be initiated and pursued in the Arkansas Claims Commission.