This is a Request for Quote (RFQ) for non-emergency, special mode transportation (SMT) services for beneficiaries of the VA Northern California Health Care System. The acquisition is a 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs). Vendors must be registered in SAM. gov and certified as an SDVOSB. Quotes must be submitted electronically by April 17, 2026, 12:00 PM PDT. The contract period of performance is from June 1, 2026, to March 31, 2027. Key requirements include providing transportation vehicles, personnel, management, and supplies. Vendors must comply with Joint Commission and California state department of health regulations. Specific services include wheelchair van, gurney van, and secure car with attendant services, with various mileage options. Additional items include oxygen utilization and waiting time charges. Vendors must utilize VetRide or a VA-approved transportation software for all patient transports. Invoices must be submitted monthly within 30 calendar days of the date of service. Response times for unscheduled transports are specified for different VA facilities. The contractor is responsible for patient welfare during transport and must maintain appropriate insurance coverage. A Quality Control Program (QCP) is required. Personnel vetting and credentialing are mandatory. Vendors must adhere to strict security and privacy requirements, including safeguarding covered contractor information systems. Failure to comply with any of these requirements may result in non-consideration for award, termination for cause, or other penalties.
The period of performance for this contract is from June 1, 2026, to March 31, 2027.
The bid notice states that invoices must be submitted within 30 calendar days of the date of service in accordance with 38 CFR 70 to be considered timely submission.
The government intends to award a contract to the responsible vendor whose quote, conforming to the solicitation, will be most advantageous to the government, price and other factors considered. Quotes will undergo a comparative evaluation to determine which offer provides the best value to the government based on non-priced factors while also providing a competitive price.
Vendors must be Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) and registered in SAM. gov. They must also be able to provide special mode transportation services, including wheelchair van, gurney van, and secure car with attendant services, and comply with relevant regulations.
Failure to comply with requirements may result in non-consideration for award, termination for cause, or discontinuation of further order placement.
The bid notice does not explicitly state a deadline for challenging the bid. However, protests must be served on the contracting officer by obtaining written and dated acknowledgment of receipt within one day of filing a protest with the GAO.
The maximum aggregate value of orders that can be placed under this contract is $9,000,****.
