Raincoat Government Bids & RFPs

Deliveries of in-stock items are to be made within forty-five (45) days of placement of order. All equipment and non-customized items listed in Section I are to be delivered within forty-five (45) days after receipt of order (A. R. O. ). Customized items in Section I also have a 45-day delivery requirement after receipt of order.

Payment will be made by voucher. The contract is open-ended with funds being encumbered at the time an order is placed. No minimum or maximum quantities are implied or guaranteed. All shipping and delivery charges must be included in the unit price.

There shall be no additional charges for alterations for a period of sixty (60) days after receipt of order (A. R. O. ).

The bid shall be awarded per section to the lowest responsible bidder. Section I and II will be awarded based on total combined unit prices. Section III will be awarded to the lowest responsible responsive bidder based on total combined unit prices. Section IV will be awarded based on the percentage discount off of all catalog items not included in the bid.

Vendors location shall be within a thirty (30) mile radius of the Manchester Township Police Department location. Bidders must comply with N. J. S. A. 10:5-31 et seq. , and N. J. A. C. 17:27 et seq. A business registration certificate is required.

Should the contractor fail to deliver the uniform/equipment as required, the Township of Manchester may, after giving twenty-four hours notice to the contractor, purchase in the open market uniform/equipment still due on the order/contract. If such a purchase involves a cost greater than what had been incurred by fulfillment of the contract, the excess cost shall be charged to the contractor.

If a vendor is submitting an equivalent item as listed in Section I, II, or III, a sample of the equivalent item must be provided by the 3 three lowest bidders within 5 days of bid opening. All samples will be returned to the vendor.

Failure to submit a bid package to the eprocurement site by the bid opening date and time will result in the bid not being accepted. Failure to submit documentation required for equivalence claims may result in rejection of the claim.

A vendor submitting a bid should be registered in the myfloridamarketplace mfmp system and with sunbiz prior to the bid opening.

Deliveries shall be f. o. b. destination and completed within five 5 days after receipt of order.

Payment will be based on any invoice used in the contractor's normal course of business, provided it is legible and contains all required information. Prompt payment discounts allowing less than thirty 30 days for discount to apply shall not be considered as a cost factor in the evaluation of bids.

The contractor shall unconditionally guarantee the materials and workmanship of all products furnished and/or services provided for a period of at least one 1 year from date of acceptance.

The city intends to award a contract to the responsive and responsible bidder whose bid is the lowest best value offer to the city on the basis of grand total bid price.

It shall be the bidder's responsibility to prove to the satisfaction of the city that they maintain adequate stock to properly service the account of the city and make deliveries within the time stipulated herein.

If the contractor fails to deliver within the time period, the city reserves the right to purchase functionally equivalent items in the open market and charge any excess above bid costs to the delinquent contractor.

Samples requirement: yes, if requested. Samples submitted by bidders on items which they have received an award may be retained by the city until the delivery of contracted items is completed and accepted.

The city reserves the right to reject any bidder who fails to demonstrate sufficient facilities and experience to perform the services as specified herein. Bidders who are in arrears or in default to the city of Rochester upon any debt or contract, or who are defaulters, as surety or otherwise, upon any obligation to the city or have failed to perform faithfully within the prior two 2 years of any contract with the city may be disqualified.

The city has spent approximately $2,000 per year on this contract.