El Paso County School District 49 - Agency Bids & RFPs

The contract begins on September 15, 2026, and runs through June 30, 2027. agreement period is september 15, 2026 to june 30, 2027

Payment will be remitted within 30 days from the date of receipt and approval of invoices. the schools shall remit payment to the respondent within 30 days, from the date of receipt and approval of invoices.

The proposals will be evaluated based on the following criteria: pricing (weighted highest based on best price), responsiveness, and service delivery ability. pricing criteria is a separate category and is weighted highest of all criteria based on best price.

Awards will be made only to responsive and responsible vendors. awards will be made only to responsive and responsible vendors.

A bid protest must be filed in writing to the contract administrator no later than 3 business days after the date of the bid award or notice of unsuccessful bid. the protest shall specify the reasons and facts upon which the protest is based and shall be filed, in writing, to the contract administrator no later than 3 business days after the date of the bid award or notice of unsuccessful bid.

Failure to comply with undocumented workers act provisions may constitute a material breach of the contract. if a successful bidder fails to comply with any of the foregoing requirements or the provisions of ****, such noncompliance shall constitute a material breach of the contract and the districts, in its discretion, may terminate the contract and recover its actual and consequential damages.

Quantities will be delivered over the length of the bid and not received as a onetime delivery. Delivery instructions vary by school district, with specific times and frequencies outlined for each. For example, Manitou Springs District 14 requires delivery once a week to one site, with no deliveries before 6:30 a. m. or later than 2:00 p. m. Quantities will be delivered over the length of the bid and not received as a onetime delivery.

The contract will be awarded to the responsive and responsible bidder. he resulting contract will be awarded to the responsive and responsible bidder

The opportunity to respond to this bid is available to any business, contractor, or vendor who can and will meet all requirements of this bid. The opportunity to respond to this bid is available to any business, contractor, or vendor who can and will meet all requirements of this bid.

Each school district reserves the right to request samples before awarding the bid. Each school district reserves the right to request samples before awarding the bid.

Each school district reserves the right to terminate the bid award at any time, with proper documentation of poor quality, service and/or product not in accordance with the bid specification. Each school district reserves the right to terminate the bid award at any time, with proper documentation of poor quality, service andor product not in accordance with the bid specification.

The proposal submission deadline is July 17, 2026, at 4 PM MDT. The anticipated contract term is from August 8, 2026, to December 31, 2026.

The contract will be awarded to the offeror whose proposal is determined to be the most advantageous to the district, based on a comprehensive and qualitative scoring method considering both technical merit and cost. The evaluation criteria include cost proposal (45%), project schedule approach (25%), relevant experience (20%), key personnel (5%), and overall responsiveness (5%).

Offerors must demonstrate successful completion of at least three site development, athletic field, synthetic turf, park, playground, drainage, or civil construction projects of similar scope and complexity in the last five years. They must also provide resumes of the project manager and site superintendent with a minimum of 5 years of similar work experience.

A pre-bid meeting and mandatory site visit is scheduled for June 26, 2026, at 8 AM at **** Bridle Spur Ave, Colorado Springs, CO **** is required for consideration of award.

An aggrieved party may file a protest concerning material issues within ten business days after they know or should have known of the facts giving rise thereto. Protests should be submitted in writing to dana. reichers@d49. org.

Failure to attend the mandatory site visit, provide all required documentation, furnish bonding and insurance verification, or demonstrate the ability to meet the project schedule may result in the proposal being deemed nonresponsive and removed from further consideration. Declining work after award can lead to forfeiture of proposal security, breach of contract, and disqualification from future bidding.

The offeror agrees to achieve substantial completion of the project from the date of the notice to proceed within the number of calendar days entered above, and in addition, further agrees that the period between substantial completion and final acceptance of the project will not exceed the number of calendar days noted above. The offeror agrees to achieve substantial completion of the project from the date of the notice to proceed within the number of calendar days entered above

Award of a contract resulting from this request for proposal RFP will be made to the responsible and responsive offeror whose proposal is determined to be the most advantageous to the district, based on the evaluation criteria set forth in the RFP. The district's evaluation will consider price, schedule, qualifications, experience, and overall value. The districts evaluation will consider price, schedule, qualifications, experience, and overall value.

The offeror has carefully examined the proposal documents, including the drawings and specifications, and has examined the site of the work, so as to make certain of the conditions at the site and to gain a clear understanding of the work to be done. has examined the site of the work, so as to make certain of the conditions at the site

Offeror certifies that they are in good standing with the state of Colorado and not on the federal exclusions list sam. gov. Offeror certifies that they are in good standing with the state of Colorado and not on the federal exclusions list sam. gov