City Of Aspen - Agency Bids & RFPs

The project must be completed before May 1, 2027. The goal is to have construction take place during winter months when ranch visitation is low and completed before May 1st, 2027.

It is anticipated that a 1-year warranty period will be necessary, and that support for ongoing warranty issues will be required throughout the warranty period.

Evaluation criteria: contractor experience and qualifications (35%), approach to project (20%), and costs (45%). The city reserves the right to select the proposal in the best interests of the city.

Proposers shall include on their team individuals qualified and licensed in the state of Colorado and/or the city of Aspen that are familiar with Pitkin County building codes, construction, and inspection processes.

A mandatory preproposal conference will be held at cozy point ranch, 210 juniper hill rd. pitkin county co, at 1:00 pm. on october 20th, 2026. attendance at the preproposal conference is mandatory.

All proposals will follow the format as outlined below. failure to do so may result in disqualification. Lump sum bids will not be considered.

The proposal submission deadline is 2:00 pm MDT, October 30th, 2026. proposals will be received by the city of aspen purchasing department through the bidnetdirect website, www. ***. *. *, until 2: 00 p. m. mdt, october 30th 2026

The criteria include demonstrated responsiveness to city's waste and greenhouse gas reduction goals 20 and cost and value of services offered 30.

Qualifications include qualifications and experience of the firm and/or principals 20.

Failure to follow the proposal format may result in disqualification. failure to do so may result indisqualification.

The contractor will warranty all work in this contractor for a period of two years from date of substantial completion. The contractor will warranty all work in this contractor for a period of two years from date of substantial completion.

The bids shall be evaluated to determine which are the lowest responsive and responsible bids, considering total price and specific criteria. in making that evaluation, total price and the following specific criteria shall be considered:

Bidders must be prepared to submit written evidence of additional information, such as financial data, within five days of a request. to demonstrate qualifications to perform the work, each bidder must be prepared to submit within five 5 days of a request written evidence of additional information

Bidders must visit the site to familiarize himself with local conditions that may in any manner affect cost, progress or performance of the work. before submitting a bid, each bidder must a examine the contract documents thoroughly, b visit the site, if any, to familiarize himself with local conditions

The closing date for online questions is September 15th, 2026. closing date for online questions is september 15th, 2026.

Proposals are due by 2:00 PM MDT, August 26th, 2026.

Proposals will be evaluated based on technical approach architecture (30%), firm experience qualifications (25%), user experience audience understanding (15%), CMS usability content management (10%), implementation support (10%), and cost proposal (10%).

Vendors must be qualified and experienced in website design, CMS development, and Tessitura integration, with a demonstrated ability to deliver projects of similar scope and complexity. Experience with performing arts or cultural organizations is a plus.

A non-mandatory pre-bid meeting will be held virtually on Microsoft Teams on Wednesday, August 12th, from 1:00 to 2:00 PM MDT.

The city reserves the right to reject any or all proposals or accept what is in its best interest. Late submittals or proposals with technical defects or irregularities may be waived.

The deadline for submitting proposals is 2:00 PM MDT, Wednesday, August 12th, 2026.

Retainage of up to 5% will be deducted from progress pay applications to protect the city's interests. the city will make a deduction from the progress pay application invoice for work completed in the amount considered necessary 5 to protect the interests of the city

Selection criteria include firm capabilities and experience (30%), project approach (30%), and cost (40%). firm capabilities experience: 30. . . project approach: 30. . . cost: 40

Contractors must be qualified and provide information on their most comparable projects, team members' experience, and familiarity working in Aspen and Pitkin County. provide information on the firms most comparable projects completed or in process. these should be projects that are the most similar to the project which is the subject of this rfp.

A mandatory pre-proposal conference and site visit will be held at 2 PM on Wednesday, July 30th, 2026, at the Rio Grande Parking Garage. attendance at the preproposal conference is mandatory unless otherwise granted by project manager.

Failure to follow the specified proposal format may result in disqualification. failure to do so may result in disqualification.