Thompson School District R2- J - Agency Bids & RFPs

Proposals must be received by the date and time specified: proposals must be received by the date and time specified.

The district shall provide partial payments for work completed by the successful bidder during various phases of the work assignment. The district shall provide partial payments for work completed by the successful bidder during various phases of the work assignment.

The bidder shall warrant its product and/or service against faulty labor and/or defective material for a minimum one-year period after the date of acceptance by the district. the bidder shall warrant its product and/or service against faulty labor and/or defective material for a minimum oneyear period after the date of acceptance by the district

Proposals will be ranked based on the best evaluative score, considering factors such as service personnel support, proposed labor rates, contract charges, warranty, response time, and similar project success. The evaluation committee will evaluate the merits of all responsive proposals received in accordance with the evaluation factors given.

Bidders must be engaged in supplying products or services rendered and provide evidence of an established satisfactory record of performance. proposals will only be considered from firms which have been engaged in the business of manufacturing or distributing the goods andor performing services as described in this request for proposal.

Continued noncompliance by the vendor shall be the district's justification for placing the agreement on probation status or termination. continued non compliance by the vendor shall be the districts justification for placing the agreement on probation status or termination.

Offers may be asked to make oral presentations or to make their facilities available for a site inspection by the evaluation committee. Offers may be asked to make oral presentations or to make their facilities available for a site inspection by the evaluation committee.

Bidders may appeal this finding by submitting, in writing, a request for reconsideration to the district's director of purchasing within five calendar days after the date of the district's initial notification to the bidder. bidders may appeal this finding by submitting, in writing, a request for reconsideration to the districts director of purchasing within five 5 calendar days after the date of the districts initial notification to the bidder.

Failure to adhere to requirements, such as not providing required information, may result in disqualification. Failure of the offeror to provide any information requested in the rfp may result in the disqualification of the proposal.

The evaluation committee will score proposals based on the following criteria: a. service personnel support

The district shall provide partial payments for work completed by the successful bidder during various phases of the work assignment. The district shall provide partial payments for work completed by the successful bidder during various phases of the work assignment.

The bidder shall warrant its product and/or service against faulty labor and/or defective material for a minimum two-year period after the date of acceptance by the district. the bidder shall warrant its product andor service against faulty labor andor defective material for a minimum twoyear period after the date of acceptance by the district

Proposals will be evaluated based on several criteria, including service personnel support, proposed labor rates, contract charges, warranty, response time, and similar project success. for this request for proposal, the evaluation committee will score proposals based on the following criteria.

Bidders must be engaged in supplying products or services rendered and provide evidence of a satisfactory record of performance. proposals will only be considered from firms which have been engaged in the business of manufacturing or distributing the goods andor performing services as described in this request for proposal.

Continued noncompliance by the vendor shall be the district's justification for placing the agreement on probation status or termination. continued non compliance by the vendor shall be the districts justification for placing the agreement on probation status or termination.

Bidders may appeal this finding by submitting, in writing, a request for reconsideration to the district's director of purchasing within five calendar days after the date of the district's initial notification to the bidder. bidders may appeal this finding by submitting, in writing, a request for reconsideration to the districts director of purchasing within five 5 calendar days after the date of the districts initial notification to the bidder.

Failure to adhere to the requirement not to contact or influence the board of education may result in disqualification. failure to adhere to this requirement may result in disqualification.

The evaluation committee will score proposals based on service personnel support. for this request for proposal, the evaluation committee will score proposals based on the following criteria.

Proposals must be received by Monday, August 17, 2026, at 2:00 PM MST. Proposals received after this date and time will be considered nonresponsive and returned unopened.

The district shall provide partial payments for work completed during various phases. Invoices require a purchase order number, service location, and time and materials provided. Invoices will not be authorized for payment until a district representative has inspected and approved the completed phase of work.

A minimum 1-year installation warranty is required. Manufacturer warranties on all equipment must also be provided. The warranty shall remain in force for the full period identified by the bidder, regardless of whether the bidder is under contract with the district at the time of defect.

Proposals will be evaluated based on service personnel support, proposed labor rates, contract charges, warranty for services, response time for service requests, and similar project success (prior work with public entities).

Bidders must be engaged in supplying products or services, have an established satisfactory record of performance, and possess sufficient financial support, equipment, and organization. Vendors must be an authorized partner of Motorola Solutions Avigilon and have proven experience in K12 environments with at least 35 comparable school district projects.

Continued noncompliance by the vendor shall be the district's justification for placing the agreement on probation status or termination. The district reserves the right to charge the bidder any differences between the bidder's price and the price to be paid to the next lowest bidder, as well as any costs associated with resolicitation.

Bidders may appeal a non-acceptance finding by submitting a written request for reconsideration to the district's director of purchasing within five (5) calendar days after the date of the district's initial notification.

Failure to adhere to contact restrictions (not attempting to influence board members or staff) may result in disqualification. Misstating or concealing material facts, not conforming to law or requirements, or failing to execute the bid proposal form with an authorized signature may also lead to rejection.

Proposals must be received by Thursday, July 30, 2026, at 2:00 PM MST. Response are due prior to 2:00 pm mst tuesday ****

Invoices must be submitted no later than the third business day of the end of the month that the work was performed in, referencing the appropriate purchase order number. The successful bidder shall submit an invoice to the districts financial services department. . . no later than the third business day of the end of the month that the work was performed in.

The award will be issued to the offeror whose proposal is determined to be the most advantageous to the district, based on vendor compliance, pricing rates, past performance, customer service, and technical compliance. The evaluation committee will score proposals based on the following criteria. a. Vendor compliance with and responsiveness to RFP b. Pricing rates for service c. Past performance and references d. Customer service and quality assurance e. Technical compliance scope of work and specification compliance

Educational interpreters must hold appropriate authorization through the Colorado Department of Education (CDE), comply with state licensure requirements, pass a background check, and have prior experience in educational settings. Adult services/community interpreters must hold appropriate certifications (e. g. , RID, NIC), comply with state licensure, and pass a background check. All educational interpreters provided must: Hold appropriate authorization through the Colorado Department of Education CDE. . . Pass a background check in accordance with District policy

Continued noncompliance by the vendor may result in the agreement being placed on probation status or termination. Continued noncompliance by the vendor shall be the districts justification for placing the agreement on probation status or termination.

Bidders may appeal a finding by submitting a written request for reconsideration within five calendar days after the date of the district's initial notification. Bidders may appeal this finding by submitting, in writing, a request for reconsideration to the districts director of purchasing within five 5 calendar days after the date of the districts initial notification to the bidder.

Failure to adhere to requirements, such as attempting to influence board members or administration, may result in disqualification. Failure to adhere to this requirement may result in disqualification.

Proposals must be received by 2:00 PM MST on Monday, June 29, 2026. Response are due prior to 2:00pm mst monday june 29, 2026

Invoices for monthly service are due no later than ten business days of the following month that the work was performed. The successful bidder shall submit an invoice to thompson school district, business services accounts payable, 800 s taft ave, loveland, co ****, no later than ten 10 business day of the following month that the work was performed in.

The bidder shall warrant its product and/or service against faulty labor and/or defective code for a minimum of one year after the date of acceptance by the district. The bidder shall warrant its product and/or service against faulty labor and/or defective code for a minimum of one 1 year period after the date of acceptance by the district for the labor, materials and/or software provided by the bidder.

Proposals will be scored based on service personnel support (15%), technical response (50%), references/similar project (5%), overall quality of proposal (5%), compatibility of technology with existing district systems (10%), and pricing proposal (15%). for this request for proposal, the evaluation committee will score proposals based on the following criteria: . . . a. service personnel support 15 b. technical response 50 c. referencessimilar project 5 d. overall quality of proposal 5 e. compatibility of technology with existing district systems 10 f. pricing proposal 15

Bids will only be considered from firms engaged in manufacturing or distributing goods/performing services as described, with prior experience, an established satisfactory record, and sufficient financial support, equipment, and organization. Bids will only be considered from firms which have been engaged in the business of manufacturing or distributing the goods and/or performing services as described in this request for proposal.

Failure to comply with contract provisions may result in termination, and the vendor may be liable for additional costs incurred by the district to complete the job. Failure of the vendor to comply with any of the provisions of this contract shall be considered a material breach of contract and shall be cause for immediate termination of the contract and removal of vendor from the project at the discretion of district.

Bidders may appeal award findings by submitting a written request for reconsideration to the Director of Purchasing within five calendar days after the date of the district's initial notification. Bidders may appeal this finding by submitting, in writing, a request for reconsideration to the districts director of purchasing within five 5 calendar days after the date of the districts initial notification to the bidder.

Firms interested in submitting a proposal are directed not to make contact with or attempt to influence members of the district's board of education or district administration staff. Failure to adhere to this requirement may result in disqualification. Firms interested in submitting a proposal are directed not to make contact with or attempt to influence the members of the districts board of education, district administration staff. Failure toadhere to this requirement may result in disqualification.