City Of Knoxville - Agency Bids & RFPs

Bidders are responsible for maintaining adequate stock, and each location must be serviced at minimum once per month. each department location must be serviced, at minimum, once per month

The standard payment term for the city of knoxville is net 30 days. standard payment term for the city of knoxville is net 30 days.

Equipment which is not in good working order, and that cannot be repaired, will be replaced immediately upon request at no additional charge. equipment which is not in good working order, and that cannot be repaired, will be replaced immediately upon request at no additional charge.

The quote must be good for 60 days, and the quoter must be licensed to conduct business in the city or county where it is headquartered. the quote is good for 60 days.

Failure on behalf of the contractor to maintain an accurate payment record for each individual service location may result in immediate cancellation of the contract. failure on behalf of the contractor to maintain an accurate payment record for each individual service location may result in immediate cancellation of the contract.

Submission of a false certification may subject the bidder to a civil penalty in an amount equal to the greater of 250,000 or twice the amount of the contract termination of the contract and debarment for 60 months. submission of a false certification may subject the bidder to a civil penalty in an amount equal to the greater of 250, 000 or twice the amount of the contract termination of the contract and debarment for 60 months.

Proposals will be evaluated on technical approach (30 points), related experience (15 points), management experience (15 points), safety (30 points), and price (10 points). an evaluation team, composed of representatives of the city, will evaluate proposals on a variety of quantitative and qualitative criteria.

Proposers must provide information on their plan to ensure user safety, including staff training and policies. how do you intend to keep users safe entering and exiting the water what policies do you have to ensure that sauna exposure and or contrast therapy does not have an adverse effect on users

Failure to comply with RFP provisions may cause a proposal to be ineligible for evaluation. failure to comply with the provisions of the rfp may cause any proposal to be ineligible forevaluation.

The quote must be received by the purchasing office by no later than 2:30 p. m. eastern time on august 26, 2026. your quote must be received by the purchasing office by no later than 2: 30 p. m. eastern time on august 26, 2026.

Vendors must provide information on structural, electronic, and mechanical warranties.

The quoter must be licensed to conduct business in the city or county where it is headquartered. the quoter is licensed to conduct business in the city or county where it is headquartered.

Submission of a false certification may subject the bidder to a civil penalty in an amount equal to the greater of 250, 000 or twice the amount of the contract termination of the contract and debarment for 60 months. Submission of a false certification may subject the bidder to a civil penalty in an amount equal to the greater of 250, 000 or twice the amount of the contract termination of the contract and debarment for 60 months.

A 45day grace period is provided for monthly premium payment.

The evaluation criteria include pricing (40 points), coverage (30 points), experience (15 points), and administration (15 points).

Proposers must be responsible firms or teams and must comply with all RFP provisions.

The committee may request a site visit from the submitting entity.

Questions regarding interpretation must be made in writing by August 24, 2026.

Failure to comply with the provisions of the rfp may cause any proposal to be ineligible for evaluation.

Evaluation of each firm will be based on the following criteria: project approach 30 points, consultants overall approach to the project scope of services including a timeline depicting the expected duration of the process detailed description of key deliverables, project team qualifications 20 points, description of firm and expertise as it relates to the project scope list of project staff, their responsibilities, and resumes highlighting relevant experience, experience 20 points, list of at least four 4 projects of similar size and scope include a minimum of three 3 references for projects of similar size and scope, project management 15 points, project schedule and anticipated timeline teams approach to developing and managing the project schedule proposed project managers experience leading projects of similar scope, local knowledge 15 points.

Project team qualifications 20 points description of firm and expertise as it relates to the project scope list of project staff, their responsibilities, and resumes highlighting relevant experience.

Any submittal failing to satisfy the minimum requirements set forth in this rfp may be rejected without consideration.

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