Weld County - Agency Bids & RFPs

Proposals are due July 8, 2026, by 10:00 am.

County agrees to pay contractor an amount not to exceed as set forth in the exhibits. No payment in excess of that set forth in the exhibits will be made by county unless a change order authorizing such additional payment has been specifically approved by Weld County.

Contractor warrants that the work performed under this agreement will be performed in a manner consistent with the standards governing such services and the provisions of this agreement. Contractor further represents and warrants that all work shall be performed by qualified personnel in a professional manner, consistent with industry standards, and that all services will conform to applicable specifications.

Low price is the key consideration by Weld County in awarding an IFB contract.

Contractor must have at the time of bid submission and maintain a National Association for Information Destruction (NAID) AAA certification. Contractor must be a participating member of the Colorado Bureau of Investigations (CJIS) Vendor Management Program. Vendor must provide three references where similar business was conducted in the past 2 years. Vendor must not have had any litigation or bond claims within the last 5 years. Successful vendor must have previous industry experience of at least 5 years.

Failure to maintain the insurance policies as required by this agreement or to provide evidence of renewal is a material breach of contract. If contractor fails to comply with the unauthorized alien provision, county may terminate this agreement for breach, and if so terminated, contractor shall be liable for actual and consequential damages.

A mandatory pre-bid conference will be held on June 12, 2026, at 1:00 pm at the Facilities Building located at, **** H Street Greeley, CO **** must participate and record their presence at the pre-bid conference to be eligible to submit bids.

Late or unsigned bids shall not be accepted or considered. Failure to include any of the required items upon submittal of your bid may result in your bid being incomplete, nonresponsive, and your bid being rejected. If there are any exclusions or contingencies submitted with your bid it may be disqualified.

Proposals are due July 10, 2026, by 10:00 am MT. proposal due date: july 10, 2026 by 10:00 am mt, purchasings clock

The successful vendor warrants that services performed under this agreement will be performed in a manner consistent with the standards governing such services and the provisions of this agreement. warranty the successful vendor warrants that services performed under this agreement will be performed in a manner consistent with the standards governing such services and the provisions of this agreement.

Proposals will be evaluated based on system capabilities, security, pricing, and vendor qualifications. criteria for selectionthe evaluation of each response to this rfp will be based on its demonstrated competence, compliance, format, and organization.

Vendors must demonstrate appropriate resources, organizational structure, staffing, and assets to handle the project scope and confirm vendor viability. vendor qualifications technical supportvendor demonstrates appropriate resources organizational structure, staffing, assets, etc. to handle projects scope and confirms vendor viability.

Proposals that fail to follow the specified format or are submitted late or unsigned may be ruled nonresponsive or disqualified. if responses do not follow the format below, your response may be ruled nonresponsive. late or unsigned proposals shall not be accepted or considered.

The bid due date is June 9, 2026, by 10:00 AM MT.

The bid notice does not explicitly state payment terms, but it mentions that Weld County agrees to pay the contractor an amount not to exceed $4,000,**** upon successful completion of the work and acceptance by the county.

The bid notice states that the contractor warrants that the work performed under the agreement will be performed in a manner consistent with the standards governing such services and the provisions of this agreement. Contractor further represents and warrants that all work shall be performed by qualified personnel in a professional manner, consistent with industry standards, and that all services will conform to applicable specifications.

The bid notice states that Weld County will award the bid to the reseller/vendor with the best offering deemed most advantageous to the county, price/cost being the primary consideration.

Resellervendor must certify that it is a Fortra GoAnywhere authorized distributor or reseller as of the date of the submission of its bid, and that it has the certificationspecialization level required by the manufacturer to support both the product sale and services.

The bid notice mentions that a failure to comply with the standards and requirements of work within the time limits prescribed by Weld County may result in Weld County's decision to withhold payment or to terminate this agreement.

The bid notice does not explicitly state a deadline for challenges or disputes, but questions are due by May 29, 2026.

The bid notice states that incomplete or nonresponsive bids will be eliminated from consideration. Failure to include any of the required items upon submittal of your bid may result in your bid being incomplete, nonresponsive, and your bid being rejected. If there are any exclusions or contingencies submitted with your bid it may be disqualified.

The estimated total value for this project is $4,000,****.