Fairbanks North Star Borough - Agency Bids & RFPs

The bid submittal deadline is June 22, 2026. The contract term is from July 1, 2026, through June 30, 2027.

Payment will be made upon acceptance of performance and invoice. The service area commissioner or designee must accept work completed for the requested services as a condition of final payment.

The bidder warrants all articles, materials, and equipment supplied under a contract will conform to specifications, be fit and sufficient for the use specified, be of merchantable quality, and be free from defect of materials or workmanship.

Award will be made for each service area to the low responsive, responsible bidder meeting all requirements. Award shall be based on the sum of the total costs for requested routine maintenance work services and requested public construction work services.

Bidders must be qualified contractors. A business license, certificate of insurance, and signed contract documents must be received from the successful bidder within ten days after the issue of the letter of award.

In case of default by the contractor, the borough may procure goods or services from another source and hold the contractor responsible for any resulting excess costs or other remedies under law or equity.

Bidder protests based upon any omissions, or errors, or the content of the IFB will be disallowed if not made known prior to the bid opening. A protest with respect to an IFB shall be submitted in writing prior to the opening of bids, unless the aggrieved person did not know and should not have known of the facts giving rise to such protest prior to the bid opening. The protest shall be submitted within five calendar days after such aggrieved person knows or should have known of the facts giving rise thereto.

Bids may be rejected if the bidder is not in a position to perform the contract, the bid is not signed by hand, the bidder fails to furnish required documents, the bidder fails to use the required bid form, the bidder fails to provide necessary descriptive literature, or the bidder otherwise fails to qualify as a responsible and responsive bidder.

The bid submittal deadline is June 11, 2026.

The service area commissioner or designee must accept work completed for the requested services as a condition of final payment. If acceptance is unreasonably withheld, the borough attorney may authorize final payment without service area commission acceptance.

The bidder warrants all articles, materials, and equipment supplied under a contract resulting from this bid conform to the specifications of this contract, to be fit and sufficient for the use specified, to be of merchantable quality, and to be free from defect of materials or workmanship.

Award will be made for each service area to the low responsive, responsible bidder meeting all requirements set forth in the bidding documents. Award shall be based on the sum of the total costs for requested routine maintenance work services and requested public construction work services.

A business license, certificate of insurance, and signed contract documents must be received from the successful bidder within ten days after issue of the letter of award. Bids must be electronically submitted using the designated bid form to bidnet prior to the deadline. The bidder must have and keep in effect an Alaska business license and an Alaska contractors license prior to contract award.

Failure to provide required documents within the stated time may result in the termination of the award. In case of default by the contractor, the borough may procure goods or services from another source and hold the contractor responsible for any resulting excess cost or other remedies.

Bidder protests based upon any omissions, or errors, or the content of the IFB will be disallowed if not made known prior to the bid opening. A protest with respect to an IFB shall be submitted in writing prior to the opening of bids, unless the aggrieved person did not know and should not have known of the facts giving rise to such protest prior to the bid opening. The protest shall be submitted within five calendar days after such aggrieved person knows or should have known of the facts giving rise thereto.

Bids that fail to acknowledge receipt of addenda may be considered nonresponsive. Bids cannot be submitted to bidnet after the opening time. A bid may be rejected if the bidder is not in a position to perform the contract, the bid is not signed by hand, the bidder fails to furnish bid bonds or surety deposits, plans, specifications, samples, and so forth, when any were specifically called for in the IFB, and within the time limit indicated, the bidder has failed to use the required bid form, the bidder fails to provide, with the bid, descriptive literature necessary to determine the responsiveness of the bid, the bidder otherwise fails to qualify as a responsible and responsive bidder, or the borough assembly does not approve the award.

The proposal submittal deadline is June 18, 2026, at 2:00 PM. Construction is anticipated to begin in the summer of 2027 and be completed in the fall of 2027.

The bid notice does not explicitly detail payment terms beyond stating that payments shall be based on approved consultants invoices submitted in accordance with the agreement and attachments. It also mentions that the sum of payments shall not exceed the allowable compensation stated in the notice to proceed.

The bid notice mentions Warranty inspections as part of the construction administration services, but does not specify a warranty period or terms.

Proposals will be ranked in order of the highest numerical score based on evaluation criteria including project manager location, restatement of services required, methodology and management, proposed staff qualifications and experience, qualifications and experience of firms, special qualifications, and project work plan.

The bid requires professional registration in Alaska for specific engineering disciplines, including civil engineering, electrical engineering, mechanical engineering, and structural engineering. Firms must also demonstrate adequate qualifications and experience to provide the required services.

The bid notice mentions sanctions for violations of lobbying provisions, which can include disqualification of the proposal or liability for costs incurred by the borough. It also states that if services remain in nonconformance, the percentage of total compensation attributable to the nonconforming work may be withheld.

The bid notice states that a pre-proposal conference is not being held.

Questions, concerns, or objections must be submitted by June 5, 2026, by 5:00 PM. Protests must be submitted in writing prior to the opening of the RFP, unless the aggrieved person did not know and should not have known of the facts giving rise to such protest prior to the RFP closing date, in which case the protest shall be submitted within five calendar days after such aggrieved person knows or should have known of the facts giving rise thereto.

Risks of disqualification include failure to submit required documents, failure to acknowledge amendments, submission of proposals past the deadline, violations of lobbying provisions, and proposals that do not include named personnel registered in Alaska for applicable disciplines.

The estimated cost of the agreement is indicated as being between $750,000 to $1. 25 million.