City Of Huntsville - Agency Bids & RFPs

Bids are due by 2:00:00 PM CST on August 6, 2026. all bids must be in procurement services possession by 2:00:00pm cst on the schedule bid opening date.

Payment will be rendered on a net 30-day basis after receipt of an invoice. he city will render payment to the successful bidders by check or electronic funds transfer on a net 30day basis after receipt of an invoice that has been submitted as required in this ifb unless the city authorizes alternative terms in writing.

The bidder shall assume full responsibility for the warranty of all components of the equipment, and the manufacturer's standard warranty shall be furnished. he bidder shall assume full responsibility for warranty of all components of the equipment. a statement shall be attached with the bid setting out the conditions of the warranty. the manufacturers standard warranty shall be furnished.

The contract will be awarded to the lowest responsive and responsible bidder. all bids will be awarded to the lowest responsive and responsible bidder.

Bidders must be qualified vendors and demonstrate capability, business integrity, financial resources, and reliability. he city shall take reasonable measures to determine bidder capability, business integrity, financial resources, and reliability in all respects to perform fully the contract requirements and ensure good faith performance prior to contract award and during the term of the contract.

Questions must be submitted in writing by August 3, 2026, at 2:00 PM CST. all questions must be submitted in writing to ***@***. *. * ifb closing date: august 6, 2026 @2: 00: 00 pm cst

Bidders may be disqualified for failure to use bid forms, lack of signature, failure to properly complete the bid form, evidence of collusion, unauthorized alteration, or failure to submit a bid bond if required. bidders may be disqualified, and rejection of bids may be recommended for any of but not limited to the following causes: a. failure to use the bid forms furnished by the city.

Bids are due by 2:00 PM CST on August 11, 2026.

The city will render payment by check on a net 30-day basis after receipt of an invoice.

The bidder shall assume full responsibility for warranty of all components of the equipment. A statement setting out the conditions of the warranty shall be attached with the bid.

All bids will be awarded to the lowest responsive and responsible bidder. This determination may involve factors such as price, conformity to specifications, financial ability, previous performance, facilities, equipment, availability of repair parts, experience, delivery promise, terms of payment, compatibility, and other objective and accountable factors.

Contractors must have a minimum of ten years of documented local experience and provide proof of a certified fire alarm contractor's permit. For central station alarm monitoring, contractors must have ten years of documented local experience and 24-hour emergency service with instant response.

Failure to comply with times specified in the notice to proceed may result in the contractor being prohibited from bidding on additional work for the City of Huntsville until back on schedule.

Questions must be submitted in writing by August 6, 2026, at 2:00 PM CST.

Bidders may be disqualified for failure to use bid forms, lack of signature, failure to properly complete the bid form, evidence of collusion, unauthorized alteration of the bid form, failure to submit a bid bond, or for public improvement projects, failure to note the general contractor's license number or bid amount.

Bids are due by 2:00:00 PM CST on August 4, 2026. Vehicles are to be delivered F. O. B. destination to City of Huntsville Fleet Services, **** Johnson Road, Huntsville, AL ****.

The city will render payment on a net 30-day basis after receipt of an invoice, unless alternative terms are authorized in writing.

The bidder shall assume full responsibility for the warranty of all components. The manufacturer's standard warranty shall be furnished. Specific options include a powertrain warranty for 5 years or 100,000 miles with zero deductible.

All bids will be awarded to the lowest responsive and responsible bidder. This determination may involve factors such as price, conformity to specifications, financial ability, previous performance, and other objective factors.

Bidders must be qualified vendors. The city will take reasonable measures to determine bidder capability, business integrity, financial resources, and reliability.

All questions must be submitted in writing by July 30, 2026, at 2:00 PM CST.

Bidders may be disqualified for reasons including failure to use bid forms, lack of signature, unauthorized alteration of bid forms, evidence of collusion, or failure to submit a bid bond if required.

The contractor shall accomplish final completion of all of the work no later than 300 days following the notice to proceed.

The owner shall make progress payments to the contractor on account of the contract price. After fifty percent 50 of the work has been completed, the contractor may increase his payment request percentage to be one hundred percent 100 of work completed for the remaining half of the project instead of the ninetyfive percent 95 set forth above.

The contractor warrants to the owner that all labor furnished to progress the work under this contract will be competent to perform the tasks undertaken, that the product of such labor will yield only firstclass results, that materials and equipment furnished will be of good quality and new unless otherwise permitted by this contract, and that the work will be of good quality, free from faults and defects and in strict conformance with this contract.

All bids will be awarded to the lowest responsive and responsible bidder. This determination may involve all or some of the following factors: price, conformity to specifications, financial ability to meet the contract, previous performance, facilities and equipment, availability of repair parts, experience, delivery promise, terms of payments, compatibility as required, other costs, and other objective and accountable factors which are reasonable.

Bids of $100,000 or more will be accepted only from qualified general contractors licensed by the state licensing board of general contractors of Alabama as required by code of Alabama **** titles 34 and 46 as amended. Only bids of such contractors who are licensed prior to the date of the bid opening will be considered.

In the event that unexcused delay causes the contractor to fail to accomplish substantial completion of the work in accordance with the dates set forth herein, for each and every day of delay the contractor shall pay to the owner the sum identified below per day for liquidated damages for the loss of use.

A prebid conference will be held at the project location Fire Station No. 1 located at **** Clinton Avenue, Huntsville, Alabama **** at 10:00 am local time on the above referenced date at which time city representatives will discuss the project and answer questions. This prebid conference is not mandatory, but prospective bidders are encouraged to attend.

Question deadline: 07/28/2026 at 2:00pm local time

Bidders may be disqualified, and rejection of bids may be recommended for any of but not limited to the following causes: Failure to use the bid forms furnished by the city, lack of signature by an authorized representative on the bid form, failure to properly complete the bid form and vendor compliance, evidence of collusion among bidders, unauthorized alteration of the bid form, failure to submit a bid bond.

Firms must describe their experience, education, and credentials for providing design and construction administration services for the Huntsville Transit Electric Bus Chargers project.

Failure to certify compliance with all relevant clauses may result in disqualification. Failure to carry out Disadvantaged Business Enterprise requirements is a material breach that may result in termination, withholding payments, sanctions, liquidated damages, or disqualification from future bidding.

Protests must be submitted in writing within 10 days from the date of receipt of the decision.

Proposals without required certifications will be disqualified. Failure to comply with federal provisions, including DBE requirements, can lead to disqualification from future bidding.