Bids are invited for service maintenance, programming, support, peripheral supplies, and ballot printing for image cast 2 vote tabulators. Bid available date is July 27, 2026. Bid deadline is August 10, 2026, by 11:00 AM EDST. Bids must be uploaded to bidnetdirect. com. A three-year warranty is required for parts, labor, and support services. Repair work must be addressed within 10 days, or 72 hours prior to an election. Support services include a 60-minute response time on election day. Bidders must have at least three years of election experience and demonstrate financial stability. Samples may be required prior to award. Contracts will be in force until June 30, 2027.
Bids may be uploaded until 11:00 AM EDST on Monday, August 10, 2026. Any bids received after 11:00 am edst on monday, august 10, 2026, shall be rejected.
The vendor shall submit an invoice to the city with any reasonable supporting documentation or information requested by the city. Upon satisfactory review of said invoice and documentation, the city shall promptly remit payment to the vendor.
The successful bidders shall guarantee for a minimum of three 3 years from the date of acceptance the quality of supplies and materials furnished by him/her and to remedy to the satisfaction of the petitioning department all defects and to replace all defective supplies or materials. The successful bidders furnishing and/or installing new equipment/hardware with a minimum of ninety 90 day warranty, effective from the date of acceptance of said equipment/hardware shall replace all defective, damaged or incorrectly supplied equipment/hardware.
The city of brockton reserves the absolute right to choose that product which best meets its needs and the degree of quality, workmanship, and the vendors proven ability to provide service and support after a sale, bear on that determination. The ability of the bidders to supply the service maintenance, programming, support, peripheral supplies, and ballot printing for all image cast vote 2 tabulators promptly and professionally as required by the city of brockton shall be heavily weighted in the review of bids.
It is mandatory that the proposal includes documentation of a minimum of three 3 years of election experience, including onsite maintenance service and support on hardware and software in municipalities/counties of similar size to the city of brockton. The respondent must not be experiencing any financial problems that might render it unable to complete the performance of services.
The city of brockton may, by written notice of default to the contractor, terminate the whole or any part of this contract or any shipping of work order issued pursuant thereto in any one of the following circumstances: a. if the contractor fails to make delivery of equipment, goods or supplies or to perform the services within the time specified herein or any extension thereof. If the contractor fails to perform any of the other provisions of this contract or, if in the opinion of the city, contractor so fails to make progress as to endanger the performance of this contract in accordance with its terms, and in either of these two circumstances does not correct such failure within 30 days or such longer period as the city may authorize in writing after receipt of notice from the city.
On all attachments of bid specifications, a signature is required rather than a stamp or printed name on all applicable lines. Failure to do so would be considered an informality in considering the merits of the submitted bid and/or proposal. On request, if applicable samples will be required of bidders prior to the award of the bid.
Any past record of failure to comply with this aspect of the business procedure will lead to the rejection of the bidder as not responsible to the needs of the city of brockton. A responsible bidder has the capability to perform the contract requirements and the integrity and reliability which assures good faith performance.
