Aurora Public Schools - Agency Bids & RFPs

Work is to be completed no later than 12 months from the date of contract execution.

Periodic invoices for completed services, not exceeding thirty calendar days from the date of service. Invoices should reference the appropriate purchase order number and detail the work performed.

Best evaluative score based on written response and oral presentation.

Vendors must be qualified to propose a comprehensive facility condition assessment and asset inventory, with the ability to integrate data into enterprise software.

Liquidated damages of $1,000 per day for failure to complete the project on time. Deficiencies in work must be corrected within 7 calendar days, or the district may obtain services from another supplier and charge the original supplier for costs.

Vendors may appeal by submitting a written request for reconsideration to the districts executive director of finance within 72 hours after the intent to award is posted on bidnet.

Unauthorized contact with district personnel, failure to comply with terms and conditions, misstating or concealing material facts, or not strictly conforming to solicitation requirements may result in disqualification.

Proposals must be received prior to the proposal deadline, which is Monday, July 20, 2026, at 10:00 AM MST. late proposals will not be accepted.

The district shall pay amounts properly due and payable on accepted invoices after the contractor completes the services. The district does not pay any late fees.

The contract will be awarded to the supplier who receives the highest score when responses are reviewed by the district's response evaluation committee, based on criteria including management summary, pricing, project schedule, and vendor profile. it is the intent of the district to award this contract to the supplier who receives the highest score when the responses submitted by interested suppliers are reviewed by the districts response evaluation committee.

Vendors must be qualified providers with experience in K12 references, documentation of measurable successes aligned with program objectives, and a detailed implementation plan. proposing vendors must indicate clearly on their proposal if they are bidding for option 1, option 2, or both.

Vendors may appeal by submitting a written request for reconsideration to the district's executive director of finance within 72 hours after the intent to award is posted on Bidnet. vendors may appeal by submitting, in writing, a detailed request for reconsideration to the districts executive director of finance within 72 hours after the intent to award is posted on bidnet

Unauthorized contact with a district employee other than the procurement agent regarding this RFP may result in disqualification. Unauthorized contact with a district employee other than the procurement agent regarding this rfp may result in disqualification.

Proposals must be received prior to the proposal deadline of Thursday, July 9th, 2026. Late proposals will not be accepted.

Periodic invoices for completed services are to be submitted to the district's accounts payable department. Invoices shall reference the appropriate purchase order number, service address(es), service type, and equipment used and personnel deployed. Periodic invoices shall not exceed thirty calendar days from the date of the service.

Offers will be evaluated based on the best evaluative score from a written response, past performance and references, equipment resources, scope of work and specification compliance, customer service and support, safety compliance, and pricing/value added components.

Proposals must be from qualified contractors. Vendors must provide a vendor profile including company staff size, geographic location, professional staff assigned, resumes, training, certifications, company background, and a minimum of three K12 client references. They must also list any current litigation, outstanding judgments, liens, or defaulted contracts in the past five years, and provide copies of all pertinent licenses.

Failure to meet zero-tolerance requirements may result in financial penalties, withholding of payment, or termination of contract.

Vendors may appeal by submitting, in writing, a detailed request for reconsideration to the district's executive director of finance within 72 hours after the intent to award is posted on bidnet.

Unauthorized contact with a district employee other than the procurement agent regarding this RFP may result in disqualification. Misstating or concealing any material fact, not strictly conforming to law or solicitation requirements, or not including required documents can also lead to rejection.

Proposals must be received prior to the proposal deadline on Wednesday, July 1st, 10 AM MDT. Late proposals will not be accepted.

Periodic invoices for completed services should be submitted to ***@***. *. *, referencing the purchase order number and detailing the work performed. Invoices shall not exceed thirty calendar days from the date of service.

Award of this contract will be made to the lowest responsive, responsible suppliers whose offer will be most advantageous to the district.

Vendors must be qualified and have at least one ISA certified arborist at each job site. All climbers must be current ISA certified arborists and ISA certified tree workers. Proof of current certifications is required as part of the submitted package.

Vendors may appeal by submitting, in writing, a detailed request for reconsideration to the districts executive director of finance within 72 hours after the intent to award is posted on bidnet.

Unauthorized contact with a district employee other than the procurement agent regarding this RFP may result in disqualification. Misstating or concealing any material fact in the offer, or not strictly conforming to the law or solicitation requirements, can also lead to rejection.