City Of East Palo Alto - Ca - Agency Bids & RFPs

Proposals must be received by October 1, 2026, at 4:00 PM PDT. proposals due date: october 1, 2026, at 4: 00 pm pdt

Proposers must demonstrate experience with similar services, especially in California. describe your experience providing similar services for other public agencies, with an emphasis on california jurisdictions and agencies

Protests must be submitted within 72 hours of the proposal due date or staff report publication. that email must be sent within 72 hours of the proposal and cost proposal due date

Proposals not complying with all requirements may not be considered. proposals which do not comply with all the requirements may not be considered

Proposals must be submitted by November 2, 2026 at 12:00 PM noon. Only email submittals will be accepted. deadline. november 2, 2026 at 12: 00 pm noon.

The successful organization will be selected based on professional qualifications and demonstrated competence, with criteria including experience, project approach, budget, reporting ability, and references. the successful organization will be selected on the basis of professional qualifications and demonstrated competence.

Respondents must describe experience, capacity, and ability to perform services, including experience with underserved communities and familiarity with East Palo Alto. describe experience working with underserved, minority, and immigrant communities.

Questions must be submitted by October 5, 2026, with written responses published October 9, 2026. deadline to submit rfp questions monday, october 5, 2026.

Failure to comply with insurance, business license, or agreement requirements may result in rejection. the city may, at any time, reject the proposal of any selected proposer that fails to comply with these requirements.

Funding available is $800,000 in transient occupancy tax funds, with $650,000 toward direct repair services. funding available is a onetime allocation of 800, 000 in transient occupancy tax funds.

The proposal submittal deadline is October 7, 2026, at 2:00 p. m. proposal submittal deadline october 7, 2026, at 2: 00 p. m.

Vendors shall provide complete warranty information, including standard manufacturers warranty, exclusions, warranty duration, and warranty claim procedures. The vendor shall provide complete warranty information, including:

The final selection will be the vendor which, in the city's opinion, is the most responsive and responsible, meeting the city's requirements in providing the equipment, and is in the city's best interests. cost will be only one factor in determining the selection, and as such, the contract might not be awarded to the lowest responsible proposer.

Vendors must provide at least three references for comparable equipment purchases completed within the past five years. provide at least three 3 references for comparable equipment purchases completed within the past five 5 years.

Failure to comply with the requirements set forth in this rfp may result in disqualification. failure to comply with the requirements set forth in this rfp may result indisqualification.

The city must be invoiced on a quarterly basis. The city must be invoiced on a quarterly basis.

Proposals will be ranked based on total scores to identify the proposal that offers the best value to the city. the proposals will be ranked based on total scores to identify the proposal that offers the best value to the city.

Contractors must hold an active C49 or D49 license, obtain a city business license, and be registered with DIR. each contractor submitting a proposal must hold an active c49 tree and palm contractor license or d49 tree service contractor license

For failing to pay prevailing wages, the contractor will forfeit up to $200 for each calendar day. pursuant to labor code ****, contractor and any subcontractor will forfeit to city as a penalty up to 200 for each calendar day

Any protest must be submitted no later than 5:00 p. m. , on the fifth business day following the date of the notice of selection. any protest challenging the city's intended selection or the selection process must be submitted no later than 5: 00 p. m. , on the fifth businessday following the date of the notice of selection.

Repeated or serious nonperformance or deficient performance may result in termination of contract or withholding of payment. repeated or serious nonperformance or deficient performance may result in: o termination of contract o withholding of payment

The city expects to evaluate the proposals based on evaluation criteria including the following, which are not necessarily listed in order of importance: criteria points quality of proposal and responses to specific questions, experience providing economic development services for cities in california, relevant qualifications of key personnel assigned to this project, accessibility of key personnel to the city's staff during the project, understanding of the city's objectives, approach to implementation of tasks, reasonableness of fees and cost proposal, references. criteria points quality of proposal and responses to specific questions

The selection criteria include relevant qualifications of key personnel assigned to this project. relevant qualifications of key personnel assigned to this project

Protest claims must be submitted within 72 hours of the deadline for proposals. if a proposer wishes to contest the submission of another proposal or the substance of another proposal, this email must be sent within 72 hours of the deadline for proposals.

The city has a maximum budget of 100,000 per fiscal year. the city has a maximum budget of 100, 000 per fiscal year