City Of Thornton - Co - Agency Bids & RFPs

The City of Thornton, CO is seeking bids for the purchase of commercial-grade battery-powered handheld lawn and garden equipment. The deadline for submitting questions is September 23, 2025, 4:30 PM Mountain Time. Bids are due October 1, 2025, 4:30 PM Mountain Time. The bid opening is scheduled for October 2, 2025, 12:00 PM Mountain Time. Delivery of the initial purchase is requested on or before October 31, 2025. The awarded vendor will be required to sign a vendor commitment statement agreeing to the pricing and terms and conditions that will govern future purchases through September 30, 2030. Thornton reserves the right to purchase part of or the entire items in a bid. All prices quoted shall be firm and fixed for the five-year period of the award, subject to pricing updates. Bidders shall submit pricing for all five years. If, during this five-year period, the manufacturer increases the prices charged to distributors, the awarded vendor may request a pricing update. The request for a pricing update shall be submitted no later than 60 days in advance of when the requested pricing update is to take effect. The awarded vendor shall be limited to no more than two pricing updates in any 12-month period. Pricing updates must be based upon documented manufacturers price increases and must be verifiable. Discount percentages quoted must remain constant relative to the awarded vendor's original pricing. Pricing updates may only be made in response and in proportion to a documented manufacturer's price increase. The vendor must provide a complete template that includes both items with price changes as well as items where changes are not requested. Items with price increases must be clearly identified. The pricing form is provided as a separate Microsoft Excel spreadsheet. Bidders must complete the pricing form as part of their bid. Thornton maintains a standard set of proposal considerations and terms and conditions for proposals that are non-federally funded and are not through a cooperative awarded process. A sample vendor commitment statement has been provided. The vendor must be capable of providing invoices that include the following details: invoice number, invoice date, itemized charges, including unit of measurement, total charge, service dates or service period, vendor commitment statement, project number provided upon acceptance of award, delivery location, building name and address. Thornton's standard payment terms are net thirty 30 calendar days after receipt of an invoice. All invoices submitted shall be emailed to ***@***. *. * lieu of email, physical copies may be submitted to city of Thornton accounts payable, **** civic center drive, Thornton, CO **** vendor may be asked to have the capability of accepting Thornton's authorized procurement card as a method of payment. No price changes or additional fees may be assessed when accepting the procurement card as a form of payment. Vendors unable to comply with this requirement are asked to indicate such exception on vendor letterhead. This exception will be taken into consideration during the evaluation of the received bids. Thornton reserves the right to purchase from other sources those items which are required on an emergency basis and cannot be supplied immediately from stock by the awarded vendor. All pallets supplied shall be non-returnable, no deposit. Thornton may administer a vendor performance management program as part of this proposal and any resulting agreement. Thornton encourages the proper use of cooperative purchasing and reserves the right to make results of this solicitation available to other governmental agencies seeking like equipment, goods, or services. Other agencies using this solicitation must do so according to regulations established by their individual organizations and accept sole responsibility for its use. The terms and conditions of any resulting transaction shall be exclusively between the buyer and the s