Town Of Yorktown - Ny - Agency Bids & RFPs

The bid notice states that sealed bids will be received by the town clerk of the town of Yorktown until 10:00 a. m. , on Friday, March 13, 2026 for ultraviolet lamp replacement lenses and maintenance parts for the Yorktown Heights Water Pollution Control Facility disinfection system.

The bid notice states that the town of yorktown reserves the right to accept that bid which it deems most favorable to the interests of the town of yorktown.

A non collusive bidding certificate and disclosure statement must accompany each proposal.

The delivery of all materials included under this bid shall be made not later than the date specified in the bid documents or project schedule. If the contractor cannot meet the delivery date specified in bid documents or project schedule, the contractor shall state on the bid form the proposed date of delivery and such date will be considered when determining responsiveness in awarding the bid.

As the work progresses but not more often than once a month, the contractor will submit a requisition for the value of work performed and materials provided. From each requisition, the town will retain five percent (5%) plus one hundred fifty percent (150%) of the amount necessary to satisfy any claims, liens or judgments against the contractor. The town will then pay the balance of the requisition.

Unless otherwise stated, all work performed or goods supplied under the contract shall be guaranteed by the contractor against all defects resulting from the use of inferior materials, equipment or workmanship, for a period of five (5) years from the date of final completion and acceptance of the work.

The award will be made to the responsible and responsive bidder submitting the lowest bid that fully complies with all the specifications stated in the bid documents.

The town will consider the qualifications of all bidders and may conduct such investigation as it deems necessary to assist in the evaluation of any bid. The town reserves the right to reject any bid if the evidence submitted by, or the investigation of such bidder fails to satisfy the town, in the town's sole discretion, that it is properly qualified to carry out the obligations of the contract and to complete the contemplated work.

The contractor shall be fully responsible for shipping and delivery of materials specified in the bid documents or project schedule in an undamaged condition. Any bid item damaged or broken when delivered to town shall be replaced immediately by contractor at no cost to the town.

The bidder is free and encouraged to examine the work site during normal work hours preceding the submission of the bid. For those bidders requesting further clarification of the conditions, an appointment with the town's representative can be requested by contacting the town clerk.

All equipment, material and supplies bid upon must conform to the description and specifications set forth in the bid documents, or their reasonable equivalent.

A bidder shall have five (5) business days from receipt of the determination of nonresponsiveness or nonresponsible to file an appeal with the town clerk.

The bid documents state that delivery of all materials included under this bid shall be made not later than the date specified in the bid documents or project schedule. If the contractor cannot meet the delivery date specified in bid documents or project schedule, the contractor shall state on the bid form the proposed date of delivery and such date will be considered when determining responsiveness in awarding the bid.

The bid notice indicates that as the work progresses, not more often than once a month, the contractor will submit a requisition for the value of work performed and materials provided. The town will retain five percent (5%) plus 150% of the amount necessary to satisfy claims, liens, or judgments against the contractor. Payments to subcontractors and materialmen are to be made within fifteen (15) calendar days of the contractor receiving payment from the town.

The bid notice specifies that all work performed or goods supplied under the contract shall be guaranteed by the contractor against all defects resulting from the use of inferior materials, equipment, or workmanship, for a period of five (5) years from the date of final completion and acceptance of the work.

The bid notice states that the award will be made to the responsible and responsive bidder submitting the lowest bid that fully complies with all the specifications stated in the bid documents.

The bid notice requires that the contractor shall have 10 years of pool pump motor experience and must supply referrals.

The bid notice mentions that if the contractor fails to deliver as ordered, or within the time specified, or fails to make replacement of rejected or defective goods, it shall constitute a breach of the contract, and the town may arrange to have the work performed from other sources. The town reserves the right to terminate the contract upon breach within ten (10) days written notice.

The bid notice encourages bidders to examine the work site during normal work hours preceding the submission of the bid. For those requesting further clarification of the conditions, an appointment with the town's representative can be requested by contacting the Town Clerk.

The bid notice states that all equipment, material, and supplies bid upon must conform to the description and specifications set forth in the bid documents, or their reasonable equivalent. However, there is no explicit mention of submitting samples as part of the bid.

The bid notice states that a bidder shall have five (5) business days from receipt of the determination of nonresponsiveness or nonresponsibility to file an appeal with the Town Clerk.

The bid must be received by the Town Clerk, Town of Yorktown, NY, until 10:00 a. m. on Tuesday, December 30, 2025. The bidder assumes the risk of any delay in the mail or in the handling of mail by the employees of the Town of Yorktown. The bidder assumes the responsibility for having bids in on the time and the place specified above.

The bid notice states that payment for removal shall be paid for at the unit price bid per gallon in the proposal pages. Payment for removal shall be paid for at the unit price bid per gallon in the proposal pages.

The contractor is deemed to warrant and guarantee all work performed under this agreement. Contractor is deemed to warrant and guarantee all work performed under this agreement.

The town intends to award the bid to the lowest responsible bidder based on the total bid price for all four bid items. The town intends to award the bid to the lowest responsible bidder based on the total bid price for all four 4 bid items as further described below:

The town will consider the qualifications of all bidders and may conduct such investigation as it deems necessary to assist in the evaluation of any bid. The town will consider the qualifications of all bidders and may conduct such investigation as it deems necessary to assist in the evaluation of any bid.

The bid notice mentions that failure to respond within 30 minutes of an emergency call on two events will give the town the right to terminate the agreement or implement other measures as needed to ensure compliance with the contract documents. Failure to respond within 30 minutes of an emergency call on two 2 events, will give the town the right to terminate the agreement or implement other measures as needed to ensure compliance with the contract documents.

A pre-bid meeting will be held at the site, Yorktown Heights Water Pollution Control Plant, **** Greenwood Street on Thursday, December 11, 2025, at 10:00 am to answer prospective bidder questions and to review the areas of work. A prebid meeting will be held at the site yorktown heights water pollution control plant, **** greenwood street on thursday, december 11, 2025 at j 0:00 am to answer prospectivebidder questions and to review the areas of work.

A bidder shall have five 5 business days from receipt of the determination of nonresponsiveness or nonresponsible to file an appeal with the town clerk. A bidder shall have five 5 business days from receipt of the determination of nonresponsiveness or nonresponsible to file an appeal with the town clerk.

The Town of Yorktown requires delivery of all bid items to be made within five working days after receipt of order and during business hours of 7:00 a. m. to 3:00 p. m. The contract term for this project shall be for a duration of one year, commencing on or about February 9, 2026, with an option to extend for one additional term of one year.

The bid notice states that all goods furnished by the bidder are guaranteed against defects in workmanship and/or material for a period of one year from the date of delivery, inspection, and acceptance by the Town. Any equipment provided which becomes defective during the guarantee period shall be replaced or redone by the bidder, free of charge.

The Town of Yorktown intends to award the bid to the lowest responsible bidders for each bid item on the bid summary table. Awards will be made to the responsible and responsive bidder submitting the lowest bid that fully complies with all the specifications stated in the bid document.

The Town of Yorktown will consider the qualifications of all bidders and may conduct investigations to evaluate the responsibility, qualification, and financial ability of bidders. Bidders must be fully qualified to deliver the goods specified in the bid documents, and the Town reserves the right to request references. The Town may consider financial resources, technical qualifications, experience, organization, material, equipment, facilities, personnel resources, expertise, a satisfactory record of performance and business integrity, adequate accounting and auditing procedures, and compliance with requirements for the utilization of small, minority owned, and womenowned businesses.

If a bidder fails to deliver as ordered, within the time specified, or fails to make replacement of rejected or defective goods, it shall constitute a breach of contract. The Town may purchase goods from other sources and the bidder agrees to reimburse the Town for excess costs. The Town also reserves the right to terminate the contract upon breach within ten days of notice provided to the bidder.

The bid notice does not mention a mandatory or optional site visit. However, bidders must familiarize themselves with all aspects of the delivery location.

A bidder shall have five business days from receipt of the determination of non-responsiveness or non-responsibility to file an appeal with the Town Clerk.