Wcps - Washington County Public Schools - Md - Agency Bids & RFPs

Proposals are due by July 7, 2026, at 11:00 AM Eastern Time.

WCPS standard payment terms are net 30.

All services will be performed by qualified personnel in a professional manner consistent with industry standards and in accordance with the terms and conditions set forth in the agreement. Issues brought forth by WCPS will be addressed as soon as possible, generally within 24 hours.

The basis of award shall be the lowest responsible bidder submitting a responsive bid that conforms to the specifications, with consideration given to quantities, time required for delivery, purpose, competency, responsibility, ability to perform satisfactory service, and the plan for utilization of minority contractors.

Bidders may be required, before the awarding of a contract, to show to the complete satisfaction of WCPS that they have the necessary facilities, ability, and financial resources to execute the contract in a satisfactory manner, and within the time specified. Bidders may be required to demonstrate they have the necessary experience, history, and references to assure WCPS of their qualifications.

The selected vendors may be held responsible for liquidated damages resulting from performance failures, along with any associated damages incurred by WCPS. If WCPS decides to terminate the contract early due to performance deficiencies that fall short of the standards outlined in the RFP, the vendor will not require WCPS to pay the remaining fees for the duration of the contract.

Any company objecting to the bid procedure or the recommendation for award has five (5) business days following the date of award by the Board of Education to file a written protest with the Superintendent of Schools.

Bids may be rejected for reasons including failure to provide requested information, failure to respond to requests, failure to follow instructions, collusion, lack of responsibility, not meeting bid specifications, or insufficient experience or qualifications.

Delivery of equipment is required within 30 days after receipt of an official purchase order.

WCPS standard payment terms are net 30.

Bid pricing shall be inclusive of minimum one-year full parts and labor warranty.

The basis of award shall be the lowest responsible bidders submitting a responsive bid that conforms to the specifications established in the solicitation with consideration given to the quantities involved, time required for delivery, purpose for which required, competency and responsibility of bidder, the ability of the bidder to perform satisfactory service, and the plan for utilization of minority contractors, if applicable.

All bidders must provide at least three references. Participating bidders must confirm they have been in business for at least five years providing document scanning services.

If the awarded vendors fail to provide the services, equipment, or other items required within the prescribed time limits, the contract managers may elect to obtain services, equipment, or other items necessary from an alternate source. The awarded vendors will pay any additional costs incurred by WCPS for obtaining replacement services, equipment, and other necessary items.

Samples may be requested for testing and evaluation purposes. Failure to submit samples as required at the time designated may be cause for rejection of that item.

Any company objecting to the bid procedure or the recommendation for award has five 5 business days following the date of award by the board of education to file a written protest with the superintendent of schools.

A proposal that is not organized and submitted as separate and distinct technical and price proposal sections will result in disqualification. A technical proposal that includes any pricing information will be disqualified.

The proposal due date is June 3, 2026, by 11:00 AM Eastern Time. The bid notice states, proposal due: june 3, 2026 by 11: 00 am eastern time.

WCPS standard payment terms are net 30. The bid notice states, wcps standard payment terms are net 30.

All services will be performed in a professional manner consistent with industry standards and in accordance with the terms and conditions set forth in the agreement. Issues brought forth by WCPS to the awarded vendor will be addressed as soon as possible, generally within 24 hours. The bid notice states, all services will be performed i by qualified personnel in a professional manner consistent with industry standards, and ii in accordance with and subject to the terms and conditions set forth in this agreement. issues brought forth by the wcps to the awarded vendor will be addressed as soon as possible, generally within 24 hours.

The basis of award shall be the lowest responsible bidder submitting a responsive bid that conforms to the specifications, with consideration given to quantities, delivery time, purpose, competency, responsibility, ability to perform satisfactory service, and the plan for utilization of minority contractors. The bid notice states, he basis of award shall be the lowest responsible bidders submitting a responsive bid that conforms to the wcps rfp **** stop loss insurance administration specifications established in the solicitation with consideration given to the quantities involved, time required for delivery, purpose for which required, competency and responsibility of bidder, the ability of the bidder to perform satisfactory service, and the plan for utilization of minority contractors, if applicable.

Bidders may be required, before the awarding of a contract, to show to the complete satisfaction of WCPS that they have the necessary facilities, ability, and financial resources to execute the contract in a satisfactory manner, and within the time specified. Bidders may be required to demonstrate they have the necessary experience, history, and references to assure WCPS of their qualifications. The bid notice states, bidders may be required, before the awarding of a contract, to show to the complete satisfaction of wcps that they have the necessary facilities, ability, and financial resources to execute the contract in a satisfactory manner, and within the time specified. bidders may be required to demonstrate they have the necessary experience, history, and references to assure wcps of their qualifications.

If the awarded carriers fail to provide the services required within the prescribed time limits, the contract managers may elect to obtain services from an alternate carrier. The awarded vendors will pay any additional costs incurred by WCPS for obtaining replacement services and other necessary items. The selected vendors may be held responsible for liquidated damages resulting from performance failures, along with any associated damages incurred by WCPS. The bid notice states, if the awarded carriers fail to provide the services required within the prescribed time limits, the contract managers may elect to obtain services from an alternate carrier. the awarded vendors will pay any additional costs incurred by wcps for obtaining replacement services and other necessary items. the selected vendors may be held responsible for liquidated damages resulting from performance failures, along with any associated damages incurred by wcps.

Any company objecting to the bid procedure or the recommendation for award has five 5 business days following the date of award by the board of education to file a written protest with the superintendent of schools. The bid notice states, any company objecting to the bid procedure or the recommendation for award has five 5 business days following the date of award by the board of education to file a written protest with the superintendent of schools.

The bid notice does not explicitly state a delivery deadline for the produce itself, but it does mention that all school deliveries shall be made on Monday or the first school day of the week during the hours of 6:00 a. m. and 2:30 p. m. local time and only on regular school days. The contract period is from August 1, 2026, through July 31, 2027, with potential for three additional one-year terms. The bid notice states, The contract vendor must guarantee a 98 fill rate for all properly confirmed orders.

The bid notice states, WCPS standard payment terms are net 30.

The bid notice states, If within the reasonable shelf life of the product, any defects or signs of deterioration are noted, the awarded vendors, at their expense, shall replace the product or the entire case supplied to the complete satisfaction of WCPS.

The bid notice states, The basis of award shall be the lowest responsible bidders submitting a responsive bid that conforms to the specifications established in the solicitation with consideration given to the quantities involved, time required for delivery, purpose for which required, competency and responsibility of bidder, the ability of the bidder to perform satisfactory service, and the plan for utilization of minority contractors, if applicable.

The bid notice states, Bidders submitting a proposal shall have been in business for at least three 3 years providing produce. Bidders who cannot demonstrate to the satisfaction of WCPS that they have these experiences will not be considered. It also requires vendors to maintain a permanent place of business and be certified to do business in Maryland.

The bid notice states, In addition to, or in lieu of, paying for any incurred replacement costs, the awarded vendors may pay liquidated damages, in the amount of 500 per day, for any delay or failure in performance, as well as any related damages sustained by WCPS. It also mentions that violation of weapon possession on school property may lead to contract termination for cause.

The bid notice mentions a pre-proposal conference will be held, but attendance is not required. It does not mention a mandatory site visit for bidders.

The bid notice states, Samples may be requested for testing and evaluation purposes. Failure to submit samples as required at the time designated may be cause for rejection of that item.

The bid notice states, Any company objecting to the bid procedure or the recommendation for award has five 5 business days following the date of award by the board of education to file a written protest with the superintendent of schools.