This Request for Proposals (RFP) from the City of Santa Clara is for swale mowing services. The services include mowing at the eastside retention drainage swale and other city sites to manage overgrown vegetation that can impede stormwater runoff. Key dates include a mandatory pre-proposal conference on June 3, 2026, a deadline for questions on June 10, 2026, and proposals due on June 16, 2026. Proposers must meet minimum qualifications, including a California Contractors License Class C27 and DIR registration. The agreement term is one year with up to five one-year options. Proposals will be evaluated based on responsiveness, company information, experience, qualifications (30%), technical capability (40%), and cost/fee proposal (30%). Additional documents required with the proposal include a cost proposal, proposer certification form, exemplar agreement, and customer reference form. Insurance requirements are detailed in Attachment C. Prevailing wage requirements apply to this public work project.
The deadline for proposal submission is June 16, 2026, at 2:00 PM PST.
The City of Santa Clara does not pay for services before it receives them, and proposers should not propose contract terms that call for upfront payments or deposits.
Proposals will be evaluated to determine the proposal that offers the best value to the City, based on proposal responsiveness (pass/fail), company information, experience, qualifications (30%), technical capability (40%), and cost/fee proposal (30%).
Proposers must possess a valid California Contractors License Class C27 and be registered with the Department of Industrial Relations (DIR) pursuant to California Labor Code section ****.
There is a mandatory pre-proposal conference to be held on June 3, 2026, at 10:00 AM PST at **** Walsh Ave, Santa Clara, CA ****.
The bid notice does not mention any requirement for sample submission.
The deadline for objections is one week from the proposal due date, and protests must be submitted in writing no later than ten calendar days after the publication of the notice of intended award.
Grounds for disqualification include evidence of collusion, attempting to improperly influence evaluation team members, existence of lawsuits or unresolved contractual claims with the City, submission of incorrect information, inability to complete responsibilities, and default under previous agreements with the City.
