Asphalt Road Government Bids & RFPs

Bidder must be an official plan holder and on the projects plan holders list for bid to be considered, that is maintained by Florence County.

Questions are due no later than 3: 00 pm on August 28th.

Bids received after the published time and date shall not be opened and shall be disqualified and returned unopened to sender.

Delivery will be made on an as needed basis, and once an order has been placed, delivery to each project site shall be made at time specified the next business day.

Payment shall be made from suppliers invoice submitted to cover items received and accepted during the billing period.

The bid will be awarded to the responsible, responsive bidder whose bid conforming to this solicitation will be most advantageousto the road commission, price and other factors considered.

The successful bidder must meet and provide all requirements as outlined in the specifications package as contained herein.

In case of default by the contractor, the genesee county road commission may procure the articles or services from othersources and hold the bidder responsible for any excess cost occasioned thereby.

Evidence in the form of samples may be requested if brand is otherthan specified. such samples are to be furnished after the date of bid opening only upon request of the road commission.

A protest with respect to an invitation for bids or request for proposals shall be submitted inwriting within seven 7 calendar days of the date the contract is awarded.

Any one or more of the following causes may be considered for the disqualification of a bidder as nonresponsible and the rejection of the bid: a evidence of collusion among bidders

Bids must be received not later than 2:00 p. m. on: September 01, 2026.

Payment is based upon actual quantities as verified by the owner, with monthly estimates made.

A two-year maintenance bond is required when the total contract amount with alternates is 25,000 or more, covering defects in workmanship or materials.

Award will be made to the lowest responsible and responsive bidder, considering factors like quality of performance and timely completion.

For bids over $50,000, the contractor must certify they are licensed under Louisiana Revised Statute 37:2150, et seq.

Liquidated damages are charged for each calendar day or workday work remains uncompleted after the contract time specified.

The bidder must personally inspect and be familiar with the project site.

Inquiries must be received at least seven or more working days prior to the date fixed for the opening of bids.

Substantial negative findings from the award criteria may result in the disqualification of the lowest bidder.

The designers estimate is: 2,375,747.

Bidders shall propose a payment schedule as part of their submission e. g. , payment upon completion, or progress payments tied to defined milestones. bidders shall propose a payment schedule as part of their submission

The selectboard may consider price, bidders schedule for completion and ability to perform, bidders demonstrated experience and reputation, quality of materials and methods proposed, the match between the specifications requested and the specifications proposed in the bid, bidders ability to meet insurance and other terms and conditions, capacity of the bidder to deliver or perform in a timely, collaborative, and high quality manner, and any other factors the selectboard determines relevant and appropriate to this project. in evaluating bids, the selectboard may consider the following criteria

Bidders shall submit three qualified references for comparable municipal roadway or traffic calming construction projects completed within the past five years. bidders shall submit three qualified references for comparable municipal roadway or traffic calming construction projects completed within the past five years

A prebid site meeting will be held at the date and time noted in section 2, at the intersection of Greenbush Road and Ferry Road, Charlotte, VT, unless waived by the selectboard. a prebid site meeting will be held at the date and time noted in section 2, at the intersection of greenbush road and ferryroad, charlotte, vt, unless waived by the selectboard.

Bids received after the submission deadline will not be considered and will be returned unopened. bids received after the submission deadline will not be considered and will be returned unopened.