Contract for maintenance and repair of photovoltaic (PV) systems located in the City of Rochester. Work includes preventative maintenance, servicing, and repair. Bids are due August 12, 2026. A pre-bid meeting is scheduled for August 3, 2026. Award will be made to the lowest responsive and responsible bidder offering the best value. Bidders are urged to visit the PV systems sites.
Sealed bids are to be submitted in hard copy to the office of the director of purchasing, City Hall, Room 105A, Rochester, NY ****, prior to the closing date and time. The bid closing is Wednesday, August 12, 2026, at 11:00 a. m. bid closing: wednesday, august 12, 2026 at 11: 00 a. m.
Prompt payment discounts allowing less than thirty (30) days for discount to apply shall not be considered as a cost factor in the evaluation of bids. prompt payment discounts allowing less than thirty 30 days for discount to apply shall not be considered as a cost factor in the evaluation of bids.
The contractor shall guarantee any work performed for a minimum of thirty (30) days after acceptance by the City. Equipment/parts/items provided shall be guaranteed for thirty (30) days or as covered by the manufacturer's warranty, whichever is longer from the date of acceptance by the City. the contractor shall guarantee any work performed for a minimum of thirty 30 days after acceptance by the city. equipmentpartsitems provided shall be guaranteed for thirty 30 days or as covered by the manufacturers warranty, whichever is longer from the date of acceptance by the city.
Award will be made to the lowest responsive and responsible bidder whose bid is the lowest best value offer to the City by total bid price. award will be made to the lowest responsive and responsible bidder whose bid is the lowest best value offer to the city by total bid price.
The primary bidder must be NEC certified. Bidders must have in operation a parts and service facility actively engaged in the type of work specified. If requested, bidders must submit a certificate from the manufacturer stating they are an authorized agent, dealer, or distributor. the city requires that the primary bidder for this contract be nec certified. the bidder shall have in operation a parts and service facility actively engaged in the type of work herein specified.
The contract may be cancelled or annulled by the director of purchasing in whole or in part by written notice of default to the contractor upon nonperformance or violation of contract terms. the contract may be cancelled or annulled by the director of purchasing in whole or in part by written notice of default to the contractor upon nonperformance or violation of contract terms.
Bidders are urged to visit the PV systems site to ascertain the equipment and condition at the site. bidders are urged to visit the pv systems site to ascertain the equipment and condition at the site.
Samples submitted by bidders on items for which they have received an award may be retained by the City until the delivery of contracted items is completed and accepted. samples submitted by bidders on items which they have received an award may be retained by the city until the delivery of contracted items is completed and accepted.
Failure to submit required documentation, such as the NYS contractor certificate of registration, may result in the bid not being read or the contract not being awarded. if a certificate of registration is not included with the sealed bid, bidders shall include their email receipt of application from the new york state department of labor nysdol along with their sealed bid.
