Onondaga County is soliciting bids for pumps, pump parts, repair kits, and bearing assemblies for heating and cooling applications. Bids are due August 19, 2026. The estimated annual spend is $100,000. All parts must be OEM. Delivery is required within three weeks of order. The contract term is one year, with two one-year renewal options. Bidders must provide a discount from current manufacturer price lists. The contract is open for use by other government entities in New York State.
Delivery will be within three 3 weeks after receipt of order or as indicated on the purchase order.
Payment will be made upon compliance with the following: 1 Prior issuance of a purchase order by the division of purchase within the scope and limits of the contract for the work material being invoiced 2 Full and faithful performance delivery of the work material authorized by such purchase order 3 Acceptance of the work material by county's duly authorized designee 4 Receipt of vendor invoices within the limits of such previously authorized purchase order. 5 Receipt of certified payrolls pursuant to the NYS labor law where applicable.
Supplier warrants that all material, work product, and merchandise supplied under the order shall strictly conform to all specifications, drawings, samples, or other descriptions furnished to and approved by Onondaga County, shall be fit and serviceable for the purpose intended, shall be of good quality and free from defects in materials and workmanship, shall be new and not refurbished or reconditioned, unless expressly agreed in writing by Onondaga County, and shall not infringe any patent, copyright, mask work, trademark, trade secret or other intellectual property, proprietary or contractual right of any third party. In addition, supplier warrants that Onondaga County shall have good and marketable title to all goods including all components thereof purchased by Onondaga County pursuant to the order, free of all liens and encumbrances and that no licenses are required for Onondaga County to use such goods. With respect to services, supplier warrants that all services shall be provided in a professional and workmanlike manner, with a degree of skill and care consistent with current, good and sound professional procedures. Supplemental warranty: bidder warrants for at least one year, commencing on the date of acceptance, that bidder will correct at no additional cost to county any failure or defect in material and workmanship, where such defect appears in the equipment, goods, or services supplied under this bid.
Award shall be made to the lowest responsive and responsible bidder.
Bidders must submit a properly completed and executed bid form with certification, noncollusion certification, certification of no conflict of interest or detrimental effect, Iranian divestment certification, prevention of sexual harassment certification, and a completed W9 form. If applicable, specialty subcontractor listing and MWBE and EEO utilization plan.
Failure to deliver as specified may result in termination of the contract and may further disqualify your firm from receiving future contracts for at least two years.
Samples are required to be furnished by the bidder at the request of the purchasing director. Samples are to be furnished at no cost to the county. Samples will be returned only at the cost of the bidder when requested within ten 10 days of bid award. Absent such timely request, the samples are deemed property of the county. Some samples may be retained for the life of the contract to verify delivery is in compliance with specifications.
Protests of companies, products or services being offered from competing bidders must be made within 3 days of bid opening, in writing, to the director of the division of purchase.
Failure to deliver as specified may result in termination of the contract and may further disqualify your firm from receiving future contracts for at least two years.
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