The Bakersfield City School District (BCSD) is seeking bids for bakery products and related items for its 44 schools, serving approximately 28,000 students. The bid is for a one-year term with two one-year renewable options, from August 1, 2026, to July 31, 2027. This is an all-or-nothing award, meaning bidders must respond to all line items to be considered responsive. Deliveries will be on-site to school kitchens during staff working hours, with no deliveries on school holidays, vacations, Saturdays, or Sundays. Bidders must provide an online ordering system and a toll-free number for backup orders. Prices are guaranteed for the year, except for acts of god, with advance notification required for cost-effective substitutions. Bidders must adhere to the district's bakery product specifications, with all products being U. S. No. 1 or better grade quality. Credits will be issued for substandard products, except for those damaged due to customer fault. The district reserves the right to add or remove products and sites during the contract term. A piggyback option is available for other Kern County school districts. Bidders must submit required documents electronically, including non-collusion declaration, conflict of interest disclosure, drug-free workplace certification, federal certifications, and workers' compensation certificate. Sample submissions are required for approved equal substitutes by May 12, 2026. Bid protest procedures are outlined, with protests to be submitted in writing to the Nutrition Services Department Director by 3:00 p. m. on the third business day following the bid opening.
The bid must be submitted electronically on or before Tuesday, May 26, 2026, at 11:00 am.
The district shall make payment for materials, supplies, or services furnished under the contract within a reasonable and proper time after acceptance thereof and approval of the invoices by the authorized district representative. Statements may be submitted weekly for term discount or monthly for no term discount. The monthly statement shall be broken down by site, by date and include invoice numbers for all charges. This statement showing the months purchases shall be received by Nutrition Services Department by the 10th of the following month. Payment by the district will be made monthly for service satisfactorily performed by the successful bidder after receipt of properly documented invoices/statement.
The bid will be awarded to the lowest responsive and responsible bidder that meets the districts terms, conditions, and specifications. The award of this bid will be an all or nothing bid. The bidder must respond to each line item in each category.
The committee may investigate the qualifications of the bidder/vendor under consideration, require confirmation of information furnished by the bidder/vendor, and require additional information and/or evidence of qualification to perform the services described in the bid. The bid committee shall have the right to inspect the distribution facility or facilities and equipment to be utilized by the vendor.
The district shall hold the bidder responsible for any damage which may be sustained because of failure or neglect to comply with the terms or conditions listed herein. If the successful bidder fails or neglects to comply with the terms of the bid, the district may, upon written notice to the bidder, cancel the contract/purchase order in its entirety or cancel or rescind any or all items affected by such default, and may, whether or not the contract is canceled in whole or in part, purchase the materials, supplies or services elsewhere without further notice to the bidder. The prices paid by the district at the time such purchases are made shall be considered the prevailing market price. Any extra cost incurred by such default may be collected by the district from the bidder, or deducted from any funds due the bidder.
If bidding an approved equal substitute, you must follow the subline instructions above and also provide physical samples prior to 10:00 a. m. , May 12, 2026.
The protest shall be received in writing by the districts Nutrition Services Department Director no later than 3:00 p. m. at the conclusion of the third 3rd business day following the date of the bid opening.
