Food Order Government Bids & RFPs

The bid notice states that quotes are due no later than 5:00 PM CST, Wednesday, 20 May 2026. The performance period for the catered meals is from 28 May to 11 June 2026.

The bid notice states that he government will award a firm-fixed price purchase order to the responsible offeror whose quote, conforming to the solicitation, will be most advantageous to the government. The following evaluation factors will be used: technical acceptability and price.

The bid notice states that he contracting officer shall award contracts for subsistence only to those prospective contractors that meet the general standards in **** and are approved in accordance with agency sanitation standards and procedures. It also mentions that any catered meal vendors submitting quote meal prices well below the known commercial marketplace pricing structure is determined as not qualified and eligible to receive an award due to high risk of failure to perform. Additionally, offerors must have current registration in the System for Award Management (SAM).

The contractor shall deliver the full order of dog food requested within seven (7) calendar days of receiving an order. In emergency situations, emergency orders shall be delivered within 48 hours of order placement.

This requirement will be a 100% total small business set aside.

Any damaged bags that allow air to enter, severely damaged cans, or other unacceptable conditions shall be identified on the invoice shipping manifest and will be replaced at no additional cost to the government. Any shipments with evidence of rodent or pest damage or contamination, shall result in the entire order being rejected and shall be immediately replaced at no additional cost to the government.

The bid must be submitted electronically on or before Tuesday, May 26, 2026, at 11:00 am.

The district shall make payment for materials, supplies, or services furnished under the contract within a reasonable and proper time after acceptance thereof and approval of the invoices by the authorized district representative. Statements may be submitted weekly for term discount or monthly for no term discount. The monthly statement shall be broken down by site, by date and include invoice numbers for all charges. This statement showing the months purchases shall be received by Nutrition Services Department by the 10th of the following month. Payment by the district will be made monthly for service satisfactorily performed by the successful bidder after receipt of properly documented invoices/statement.

The bid will be awarded to the lowest responsive and responsible bidder that meets the districts terms, conditions, and specifications. The award of this bid will be an all or nothing bid. The bidder must respond to each line item in each category.

The committee may investigate the qualifications of the bidder/vendor under consideration, require confirmation of information furnished by the bidder/vendor, and require additional information and/or evidence of qualification to perform the services described in the bid. The bid committee shall have the right to inspect the distribution facility or facilities and equipment to be utilized by the vendor.

The district shall hold the bidder responsible for any damage which may be sustained because of failure or neglect to comply with the terms or conditions listed herein. If the successful bidder fails or neglects to comply with the terms of the bid, the district may, upon written notice to the bidder, cancel the contract/purchase order in its entirety or cancel or rescind any or all items affected by such default, and may, whether or not the contract is canceled in whole or in part, purchase the materials, supplies or services elsewhere without further notice to the bidder. The prices paid by the district at the time such purchases are made shall be considered the prevailing market price. Any extra cost incurred by such default may be collected by the district from the bidder, or deducted from any funds due the bidder.

If bidding an approved equal substitute, you must follow the subline instructions above and also provide physical samples prior to 10:00 a. m. , May 12, 2026.

The protest shall be received in writing by the districts Nutrition Services Department Director no later than 3:00 p. m. at the conclusion of the third 3rd business day following the date of the bid opening.