Jefferson Parish is seeking proposals for food and related services to support field staff during declared emergencies. The contract will be for two years, commencing June 1, 2026. Vendors must be able to respond within 24 hours of notification and provide a logistics plan. Services include preparing, cooking, serving, and cleaning up for breakfast, lunch, and dinner, with options for hot and cold meals, box meals, beverages, and snacks. Vendors must meet minimum requirements, including experience, a network of service providers, and compliance with sanitary codes. Proposals are due by May 22, 2026, at 3:30 PM. The evaluation will consider technical capabilities (75%) and price (25%). Vendors are encouraged to register for training on Jefferson Parish's new procurement system. All vendors will be required to register in the new Infor Supplier Portal.
The proposal receipt date and time is May 22, 2026, at 3:30 PM. Vendors shall be able to respond and provide service within twenty-four (24) hours of telephone or electronic activation for designated emergency operations center.
The selected proposer shall address and send the invoice to the Department of Emergency Management. Payments will be made no earlier than thirty (30) days after receipt of a properly executed invoice and approval by the Department of Emergency Management.
The award will be based on a scoring system where the technical proposal constitutes a maximum of 75 points per evaluator and the price proposal constitutes a maximum of 25 points per evaluator. The council may select a proposer other than the highest-ranked proposer if that proposer has received a cumulative score of at least eighty percent (80%).
Proposers must be experienced in providing similar services, demonstrate the ability to meet minimum requirements (which can be satisfied through subcontractors, except for licensing), and provide a minimum of three (3) references. They must also meet all requirements in the State Sanitary Code and have necessary permits from the Louisiana Department of Health.
Failure to comply with certain sections, such as those related to subcontractors or invoicing, may result in penalties imposed by JPCO Section ****, contract termination can occur for failure to comply with terms or quality of work, or for acts of discrimination.
A pre-proposal conference is not required for this RFP, and there is no mention of a mandatory site visit.
Proposers shall be required to submit a sample menu with their submissions. Attachment D provides a sample menu.
Any proposer that submitted a proposal may protest in writing to the Director of Purchasing within 48 hours of the evaluation committee meeting.
