Marketing Department Government Bids & RFPs

The contract term is one year from the date of award. The owner anticipates that work will begin within 60 days of award.

Invoices submitted to the city shall be payable sixty 60 days from the time of receipt by the city. Invoices shall include support documentation necessary to evidence completion of the work being invoiced.

The board of contract and supply will make the award to the lowest qualified and responsible bidder. Bids may be evaluated using criteria including eligibility, familiarity, portfolio, approach, and cost.

Bidders must demonstrate experience producing high-quality short-form video and professional photography, commissioned work-for-hire content, familiarity with social media best practices, ability to write interpretive copy, and familiarity with Providence Parks.

Failure to deliver within the time quoted or failure to meet specifications may result in default in accordance with the general specifications.

Failure to follow submission instructions, enclose all required documents with applicable signatures, or provide requested supplemental information may result in disqualification.

The contract term is through December 31, 2026, unless sooner terminated. Any work done outside of this period will be at no cost to TDA.

Payment will be made in accordance with the Texas Prompt Payment Act, normally within thirty (30) days after receipt of a properly prepared invoice or acceptance of services, whichever is later. State agencies are required to pay properly submitted invoices within thirty (30) days or contractor may charge a late payment fee.

Proposals will be evaluated under the best value standard, considering respondent past performance, qualifications, experience (30%), respondents proposed plan for providing services (40%), and reasonableness of proposed cost (30%).

Respondents must have high name and likeness recognition across Texas, extensive experience in media (radio, television, social media) with a following, previous experience as a brand representative, spokesperson, or brand ambassador with a positive track record, and an acute understanding of mass media, demographics, and psychographics. Minimum of 20 years on-camera experience in television, film, and radio with statewide and national exposure is also required.

Failure to sign the document will disqualify the response. Making false statements can lead to disqualification, contract cancellation, or state debarment. Failure to comply with the sole point of contact requirement may result in disqualification.

Proposals must be received before closing date and time, which is 2:00 PM, August 4, 2026, local time. all responses must be received before closing date and time.

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Submittals received after the submission deadline shall be returned unopened and will be considered void and unacceptable. submittals received in the finance department after submission deadline shall be returned unopened and will be considered void and unacceptable.

Proposals will be received until 2:00 p. m. local time on Wednesday, July 29, 2026. Any proposal received after the time and date specified will not be considered.

A proposal may be withdrawn at any time prior to the date specified as the closing date for acceptance; however, no proposer may withdraw or cancel a proposal for a period of 90 days following the closing date for acceptance.

Proposals will be judged upon the proposer's ability to provide services which meet the requirements set forth in the accompanying documents. Evaluation criteria include: format, relevant experience, industry-related successes, related projects, consultant qualification responses, proposed fees, and submittals.

The proposer must have demonstrative experience in airport-specific marketing, supplemented by ample long-term projects. Experience relevant to the airline, fixed base operator, or the aviation industry is preferred. They must also have, or will have, and will maintain, sufficiently trained and qualified personnel.

Broome County reserves the right to cancel the contract if the bidder fails to fully comply with all insurance requirements at any time, or fails to take adequate corrective action within fifteen (15) days after receiving notice of default.

Site visits by the evaluators may be conducted if deemed necessary by the county.

Any inquiries or requests for clarification regarding this RFP must be received by 4:00 p. m. local time Monday, July 13th, 2026.

Proposers shall not contact any other county officials other than those referenced in this RFP or in accordance with the procedure outlined herein. Any proposer that violates the foregoing provision may be disqualified from consideration.