Publications, Audiovisual Materials, Books, Textbooks and Ancillary Services - The Statewide Procurement Division ( SPD), a division of CPA, requests sealed responses for publications, audiovisual materials, books, textbooks and ancillary services. Major customers for these items and services include Texas State Library and Archives Commission, community libraries, institutions of higher education and other state agencies.
This RFP solicits proposals for publications, audiovisual materials, books, textbooks, and ancillary services. Key dates include questions submission (July 17, 2025), response to questions (July 22, 2025), and response due date (August 5, 2025, 1:30 PM Central Time). The solicitation is in two parts (Part A: special instructions, Part B: general instructions), with Part A instructions prevailing in case of conflict. Required attachments include an execution of response, price sheet, identification of confidential information, respondent information, preferences, insurance statement, self-insured retention certification (if applicable), and identification of exceptions and assumptions. The contract term is initially from the effective date to October 31, 2026, with up to four renewal options. Pricing for ancillary services is firm, all-inclusive, and fixed. Price adjustments are possible after the initial term based on manufacturer price list increases. Insurance requirements are detailed, including minimum coverage amounts. Respondents must comply with specific requirements for library publications, contract scope of work, category line items, ancillary services, product conditions, quantities, warranty/guarantee, shipping, delivery, and packaging. Purchase orders, invoices, and reporting requirements are outlined. Evaluation factors include pricing, ordering process, financial performance, and customer assistance. Electronic submission is preferred (***@***. *. *), but hard copy submissions are also accepted. A mandatory price sheet is required, and must be submitted electronically in its original format. Respondents must submit signed copies of all addenda. Failure to comply with any of the requirements may result in disqualification.