Bus Routing Government Bids & RFPs

The bid proposals must be received no later than 11:00 a. m. on Thursday, May 21, 2026. The subcontractor list must be submitted with the bid package within the deadline listed above.

The city reserves the right to reject any and all bids and to waive any informalities or irregularities in the bid or in the bidding process, and make the award as deemed to be in the best interest of the city.

The engineers estimate for this work is $560,000 to $680,000.

The bid opening will be held on May 12, 2026, at 10:00 a. m. Proposals must be received by this date and time.

The Huntsville City Board of Education shall pay the contractor on a monthly basis upon receipt and approval of invoices and itemized statements for each period of service rendered. The board will pay all undisputed amounts due to the contractor on or before the 10th business day following the date on which the invoice was submitted.

The successful bidder shall guarantee all material and labor for a period of not less than one (1) year against defects of material or workmanship, dated from the time of acceptance.

The award will be made to the lowest responsive and responsible bidder or bidders meeting requirements and specifications. The Huntsville City Board of Education may not award on the basis of low bid only; quality, conformity with specifications, purpose for which required, terms of delivery, terms of payment, transportation, dates of delivery, past service, and experience are among the factors that may be considered.

Included with the bid, bidders must provide a brief historical company background, including evidence of three years of successful experience with clients of the size and nature of the Huntsville City Board of Education, a brief description of the safety program, a detailed description of proposed buses, one copy of the most recent full year audited financial statements, and the proposed organizational chart for this project.

The Huntsville City Board of Education will impose penalties for performance infractions. Examples include **** for a driver transporting students prior to return of background check results, **** for failure to comply with posted vehicle capacity, and $520 per bus per day for each route late to school.

The bid notice states that contractors shall use the Wide Area Workflow (WAWF) system for submitting payment requests and receiving reports, and provides specific document types to be used for different payment scenarios, such as cost vouchers, invoices, receiving reports, progress payments, and performance-based payments. The notice also mentions fast pay requests are permitted when FAR **** is included in the contract. The contractor shall use the following information when submitting payment requests and receiving reports in wawf for this contract or task or delivery order: 1document type. The contractor shall submit payment requests using the following document types: i for costtype line items, including laborhour or timeandmaterials, submit a cost voucher. ii for fixed price line itemsa that require shipment of a deliverable, submit the invoice and receiving report specified by the contracting officer.

The bid notice requires contractors to have a designated electronic business point of contact in the System for Award Management (SAM) and be registered to use WAWF. To access wawf, the contractor shall 1 have a designated electronic business point of contact in the system for award management at https:www. sam. gov and 2 be registered to use wawf at https:wawf. eb. mil following the stepbystep procedures for selfregistration available at this web site.

The deadline for submitting responses via email is 3:00 PM EST, March 31, 2026.

The white paper shall include company information (name, address, phone, POC, email, SAM UEI, business size), contract vehicles, cost estimate, technical capability and expertise, contact center domain knowledge, OEM management experience, and NAICS validation.