Bus Routing Government Bids & RFPs

The proposal due date is July 31, 2026. see bid opening date and time for this rfp in oregonbuys.

Proposals will be evaluated based on business information, experience with permit issuance, customer service, key persons and resumes, and clarity of proposal and conformity with requirements. he purchaser will determine the rank of each proposal, with the highest score receiving the highest rank

Proposers must be registered vendors in OregonBuys. o be considered for evaluation, proposer must be a registered vendor in oregonbuys.

The RFP protest period ends 7 calendar days prior to the bid opening date. fp protest period ends7 calendar days prior to the bid opening date in oregonbuys for this rfp

Agency may reject a proposal if the proposer fails to substantially comply with RFP procedures, has delinquent debt to the state, fails to meet responsibility requirements, or makes inappropriate contact with state representatives. agency may reject a proposal for any of the following reasons: proposer fails to substantially comply with all prescribed rfp procedures and requirements.

Quotations must be submitted by email no later than July 8, 2026 at 5:00 PM MDT. Quotations must be submitted by email no later than july 6, 2026 at 5:00 pm mdt

Proposals will be evaluated based on best overall value, considering technical capability, service quality, implementation support, contract flexibility, references, and long-term value. award basis: best overall value price is one factor among several

Vendors must be qualified unified communications as a service (UCaaS) providers. competitive quotations from qualified unified communications as a service ucaas providers

Questions must be submitted via email by July 6, 2026, 5:00 PM MDT. o questions will be accepted after july 6, 2026 at 5:00 pm mdt

Partial proposals will not be considered. partial proposals will not be considered unless the vendor clearly identifies which items involve thirdparty subcontracting and names the subcontractor.

Proposals are due by Thursday, July 16, 2026, at 11:00 am EST. Late submissions will not be accepted under any circumstances.

Invoices must include the proposal number, purchase order number, a full description of work performed, rates, unit prices, and an extension. Payments on any claim or invoices shall not preclude the district from making a claim for adjustments to any item found not to be in accordance with the contract specifications.

The successful bidder guarantees their products against defective material or workmanship and will repair or replace any damages. Every unit delivered must be guaranteed against faulty material and workmanship for a period of at least one year from date of delivery.

The district will evaluate proposals based on vendor experience, technical capabilities, technology infrastructure and security compliance, implementation and training, total cost, and proposal responsiveness. Awards will be made to the lowest responsible bidder, as will best promote the interest of the district, taking into consideration the reliability of the bidder, the quality of the materials, equipment or supplies to be furnished, their conformity with the specifications, the purposes for which required, and the terms of delivery.

Proposers must demonstrate direct corporate experience in successfully deploying enterprise-level school bus routing software for districts of similar scale (9,000 students and 100 routes). The bidder must have been engaged in work similar to that required at least five years.

If the contractor fails to supply workmen or materials, fails to make payments, disregards laws, or commits a substantial breach, the district may terminate the contract. Any and all costs, damages, and other expenses incurred by the district as a result of this action shall be the direct liability of the contractor.

Proposals not meeting all mandatory forms, late submissions, or those structured around hourly billable rates or unspecified reimbursable expenses may be deemed nonresponsive or disqualified. Proposals structured around hourly billable rates or unspecified reimbursable expenses will be deemed nonresponsive.