Ulster County is seeking proposals for Title Search Services. The selected vendor will be responsible for conducting title searches in connection with in rem tax foreclosure proceedings. The estimated annual requirement is between 500 to **** searches, with a minimum of 25 searches per week. Proposals must be submitted by June 19, 2026, at 4:00 PM. The contract period is from November 1, 2026, to October 31, 2027, with potential for three one-year extensions. Vendors must provide a sample title search and detailed information on their qualifications, experience, and proposed plan. The evaluation criteria include the overall plan, fee/pricing, qualifications and experience, understanding of county goals, sample title search, and local economic development. All proposals must adhere to the specified format and include all required documentation.
The bid proposals must be received no later than 4:00 p. m. on Friday, June 19, 2026. Proposals received after the time specified will not be opened.
The county will pay the proper amounts due the vendor within sixty (60) days of receipt by the county of the vendors invoice with the requested supporting documentation and approval of the vendors invoice by the department head and the ulster county comptroller.
The submitted proposals will be evaluated based on the following criteria: overall plan to provide required services (35 points), fee/pricing proposal (30 points), qualifications and experience (20 points), understanding of county's goals and objectives (5 points), sample title search (5 points), and local economic development (5 points).
Each responder will provide the history of their company, describe their professional qualifications, prior experience in similar projects, demonstrated capabilities, including demonstrated ability to work effectively with other service and system providers (e. g. , county government), history of regulatory compliance, fiscal solvency and budget performance, contract compliance, accuracy and timeliness of reporting, management structure and ability to support projects of this scope, and ability to recruit and retain staff and commitment to staff development. Responders must provide at least five (5) years of work experience in government or municipal title searches and must furnish references.
The county may terminate this agreement, in whole or in part, at any time for the county's convenience, upon the failure of the firm to comply with any of the terms or conditions of this agreement, or upon the firm becoming insolvent or bankrupt.
A preproposal meeting is not scheduled at this time.
Each responder must complete a sample title search in the manner provided in the scope of work section of this RFP.
Requests for clarification or interpretation shall be made in writing at least ten (10) calendar days before the date established for submitting proposals. Inquiries will not be considered after that date.
The county reserves the right to reject any proposal if the information submitted by, or investigation of, such responder fails to satisfy the county that such responder is properly qualified to carry out the obligations set forth in this RFP and/or the resulting contract and to complete the work contemplated therein. Conditional proposals will not be accepted.
