The City and County of Honolulu is seeking bids for the furnishing, delivery, and installation of Uninterruptible Power Supply (UPS) hardware, supplemental batteries, and a five-year extended warranty. The hardware will be used across multiple wastewater treatment plants. Key requirements include specific power ratings, runtime, efficiency, and communication capabilities for the UPS units. The extended warranty must cover all factory defects, repairs, labor, travel, hardware, and parts, including annual preventive maintenance. Installation, startup services, and user training are also required. Delivery is expected within 180 calendar days of the Notice to Proceed. Offerors must be registered on the Hawaii Compliance Express system. The award will be made to the responsive, responsible offeror with the lowest total sum bid.
Furnishing and delivery of all specified UPS hardware shall be made FOB destination within 180 calendar days from the date indicated on the notice to proceed (NTP) issued by the City.
Payments will be authorized by the director after completion of performance or delivery and acceptance by the director of all materials, goods, and services stipulated in the contract or purchase order and after the invoices, in triplicate, are received by the using agency. Payments shall be made no later than thirty (30) calendar days following receipt of the statement for goods received and services completed.
The contractor shall provide a five (5) year total extended warranty for the complete UPS main units and supplemental battery units. This includes comprehensive service and preventive maintenance coverage, repair or replacement costs, contractor's labor, travel expenses, hardware, and parts. It shall also include one (1) preventive maintenance performed each year of the extended warranty.
The City shall award a contract to the responsive, responsible offeror with the lowest total sum bid.
The contractor shall maintain its own service organization and/or have an organized service network, with manufacturer-trained personnel trained in the installation and maintenance of the hardware specified herein. The contractor shall utilize a local field stocking location (FSL) on Oahu to ensure rapid parts availability.
Failure to meet contract requirements will constitute a breach of contract that may result in suspension or debarment, and the exercise of rights and remedies as provided by law.
The offeror shall not include samples or descriptive literature unless expressly requested. Any unsolicited samples, descriptive literature, or attachments will not be examined or tested.
Deadline to submit requests for clarifications/substitutions: June 22, 2026.
An offeror who leaves the fields for brand name, model number, and/or packaging blank physically or electronically shall have their offer rejected as non-responsive. Failure to provide timely information on the offeror's field stocking location may be cause for rejection of the offer.