Credit Plan Government Bids & RFPs

Offers are due by Tuesday, August 4, 2026, at 2:00 PM MTT.

Compensation will be based on line item amounts set forth in Exhibit A, with no reimbursable expenses allowed. Invoices are to be submitted monthly. The maximum contract amount is ****, and payment obligations are subject to appropriated funds.

The award will be based on a qualifications-based selection process, using criteria for initial evaluation: Methodology and Approach (40%) and Demonstrated Applicable Experience and Personnel Qualifications (60%).

Offerors must provide proof of current registration as a municipal advisor with the SEC and MSRB, individual staff licensure/qualifications (e. g. , Series 50), and confirmation of compliance with MSRB rule G42. Firms must also disclose affiliations, conflicts of interest, and any pending investigations or disciplinary actions.

A pre-offer conference is scheduled for Tuesday, July 21, 2026, at 9:00 AM MTT, via Microsoft Teams. Attendance is mandatory.

An offer may be rejected if an offeror is determined to not be responsible, has a history of non-compliance, or if the offer contains fraudulent information or material omissions. The city also reserves the right to reject offers with exceptions or from debarred/suspended offerors.

The device must include a base year warranty and support package that provides minimum of: replacement of consumable components, replacement parts required for maintenance and repairs performed by an OEM trained and certified technician, manufacturer-provided repair or replacement of the device if it fails to operate due to a manufacturing defect, remote diagnostic capabilities, software and firmware updates, 24/7 customer support, predictive maintenance monitoring, access to performance-management platform, and monthly performance and compliance reports.

Vendors must be an original equipment manufacturer (OEM), authorized dealer, authorized distributor, or authorized reseller verified by an authorization letter from the OEM. The letter must be on the manufacturer's letterhead, signed by an authorized official, and either state specific products quoted or confirm the quoter is an authorized distributor for all manufacturer's products. If the contractor is not the OEM, failure to provide a signed OEM letter will result in a non-responsive response.

If the interested contractor fails to provide a signed letter from the OEM (unless the contractor is the OEM), the contractor's response will be deemed nonresponsive and will not be considered for award. Additionally, no remanufacturers or gray market items will be acceptable.

Offers must be submitted by August 6, 2026, at 2:00 PM.

The solicitation mentions prompt payment discounts for 10, 20, or 30 calendar days.

The solicitation requires offers to include all functional, performance, and quality of workmanship warranties.

Offerors must provide information requested in the Qualifications Required Information section.

The solicitation mentions that violation of prohibited communications and donations restrictions may result in disqualification, suspension, or debarment.

The solicitation states, Do not submit bid samples or descriptive literature unless expressly requested.

To protest an award, written notice of intent to protest must be received within seven business days of the award notice posting, and the actual written protest must be received within fifteen days of the award notice posting.

Risks include submitting false, misleading, or incomplete information, improper requests for preferences, improper marking of confidential information, and violation of prohibited communications and donations.

Sealed written responses must be received by the Finance Director no later than Friday, July 31, 2026, at 5:00 PM. Late submission of responses shall not be considered.

The city agrees to pay the consultant monthly, based on actual time spent on tasks, not to exceed the agreed-upon amount for the total term. Payment shall be made within 30 days of receipt of each invoice for non-disputed fees.

Firms will be evaluated on responsiveness, organization, clarity, demonstrated understanding of the scope of work, municipal advisory experience, qualifications of personnel, understanding of Seaside's fiscal condition, proposed approach, work plan, deliverables, communication approach, fee proposal, references, and interview performance.

Qualified firms will be registered as municipal advisors with the Securities and Exchange Commission (SEC) and the Municipal Securities Rulemaking Board (MSRB). Proposals must demonstrate the qualifications of the firm and the particular staff to be assigned.

A proposal may be considered nonresponsive if it is conditional, incomplete, or contains alterations. Late proposals will not be accepted. Failure to comply with agreement provisions can constitute a default.