Flooring Installation Government Bids & RFPs

Pricing and digital proposal documents must be received no later than June 23rd, 2026, at 2:00 PM PST.

The contractor shall assume full responsibility and warrant for one year the satisfactory performance of all labor and materials.

Proposals will be retained on a best value basis, considering objective costs (40 points) and subjective factors such as demonstrated experience and overall quality of the proposal (45 and 15 points respectively).

All proposers must hold a C15 flooring and floor covering contractors license issued by the Contractors State License Board (CSLB) for any project, including labor and materials costing $500 or more.

Failure to comply with HUD maintenance wage rates may result in penalties, court costs, or wages due to employees.

A pre-bid conference and bid walk tour of properties is scheduled for June 3rd, 2026, at 10:00 AM PST. Attendance is not mandatory but recommended.

Protests against the award of a contract based on an RFP must be received by the contracting officer within three business days after notification to an unsuccessful proposer.

Failure to submit proposals in accordance with all requirements, including using the correct proposal format and submitting pricing only through the e-procurement system, may result in disqualification.

All work at all sites shall be completed in full no later than July 31st, 2026.

Payments will be based on ninety percent (90%) of the total value of work completed and material in place, less all previous payments. Five percent (5%) retainage will be withheld until final acceptance.

The contractor shall guarantee all materials, workmanship and the satisfactory operation of all equipment installed for a period of one (1) year from the date of final acceptance.

Awards will be made to the lowest qualified, responsible bidder.

Any bidder may be required to furnish evidence satisfactory to the district that they and their proposed subcontractors have sufficient means, experience, and required licenses in the types of work required to assure completion of the contract in a satisfactory manner.

If work is not completed by the specified completion date, there shall be deducted from the amount due the contractor, as liquidated damages, the sum of $1,**** for each calendar day, per project, beyond the specified completion date.

A mandatory pre-bid meeting and site walkthrough will be conducted. Contractors shall carefully examine the drawings, read the specifications and all other contract documents, and visit the site of the work before submitting a bid.

Unauthorized conditions, limitations, or provisions attached to the bid shall be cause for rejection of the bid. The district reserves the right to reject any bid from any contractor deemed unqualified by the district.

The job must be completed in 45 working days. his job must be completed in 45 working days.

Payments will be made in 2 payments. One payment at a minimum of 50% inspection report and the final payment at 100% statement of completion and acceptance of work approved by the HACN inspector and submission acceptance of all required closing documents. Payments will be made in 2 payments. One payment at a minimum of 50 inspection report and the final payment at 100 statement of completion and acceptance of work approved by the hacn inspector and submission acceptance of all required closing documents.

The contractor shall warranty his work against faulty materials or workmanship for a period of one 1 year. The contractorsubcontractor shall warranty his work against faulty materials or workmanship for a period of one 1 year

The purchase order will be awarded to the responsible bidder whose bid is determined to be the lowest and most responsive. he purchase order will be awarded to the responsible bidder whose bid is determined to be the lowest and mostresponsiveresponsible

To be considered a responsive/responsible bidder, the mandatory bid response sheet and the work write up must be fully completed. Proof of TERO certification must accompany submittals for preference. To be considered aresponsiveresponsible bidder, the mandatory bid response sheet and the work write upmust be fully completed.

If work should begin within two weeks of notification, **** will be charged for liquidated damages for each working day of extension over the contract end date. $ **** will be charged for liquidated damages to the contractor for each working day

Bidders can visit the job site and acquaint themselves with the exact nature of work to be performed. To schedule a site visit contact Buster Gifford at 918 **** can visit the job site and acquaint themselves with the exact nature of work to be performed.

Failure to submit all paperwork by deadline will result in award being revoked. Failure to submit all paperwork by deadline will result in award beingrevoked