Task Tracking Government Bids & RFPs

The submission deadline is August 21, 2026, at 4:00 PM.

The city will require the successful firm to enroll in its direct deposit electronic payment program. Payments will be made electronically via ACH. Invoices must show the correlation of staff positions, labor hours, and labor rates.

Proposals will be evaluated based on technical criteria including experience, capacity, programmatic vision and delivery, and DBE participation, followed by evaluation of the price proposal.

Respondents must demonstrate proven experience with federally funded projects of similar scope and scale, team capacity with skilled professionals, programmatic vision, and DBE participation. Minimum personnel qualifications include ten years of experience for Senior Program Manager and Senior Program Analyst/Consultant.

The city and the consultant will develop mutually agreed-upon deadlines and penalties for specific deliverables or technical assistance. Misrepresentation of competence or serious misconduct can result in immediate contract termination.

Respondents have two business days from the date of notification by the designated purchasing official to appeal a decision of nonresponsiveness.

Breaking the cone of silence may result in disqualification. Failure to comply with DBE requirements or misrepresentation of competence can also lead to termination or disqualification.

The contract will not exceed $2,500,000 annually.

Submittals will be accepted until 3:00 PM on August 21, 2026. Respondents shall be responsible for delivery of the submittal to the purchasing department before the due date and time. Submissions received after this date and time will not be considered for any reason.

The city's standard payment terms are net 30, meaning payment is due in 30 days after receipt and acceptance of items and a valid invoice. The city's standard payment terms are net 30, i. e. payment is due in 30 days.

The contractor shall warrant that all items/services shall conform to the proposed specifications and be free from defects in material and workmanship for a period of not less than twelve 12 months. The goods specified shall be warranted against defects in material and workmanship for a period of not less than twelve 12 months beginning with the date of acceptance.

Proposals will be evaluated and ranked based on best value, considering technical capabilities (40%), experience and qualifications (20%), implementation, training, and support (15%), and cost (25%). The city reserves the right to select a responsive, responsible firm on the basis of best value that is most advantageous to the city.

Proposers must be experienced and qualified vendors with sufficient experience in providing field training programs similar in scope and size. The city is requesting submittals from qualified proposers with sufficient experience in providing field training programs that are similar in scope and size.

The document does not explicitly detail penalties for contract breaches, but it does state that failure to comply with certain provisions, such as insurance requirements or cure notices, can result in contract termination or other remedies. The city of longview reserves the right to enforce the performance of this contract in any manner prescribed by law or deemed to be in the best interest of the city in the event of breach or default of this contract.

A pre-proposal meeting will be held virtually on July 30, 2026, at 10:00 AM Central Time. An optional preproposal meeting will be held virtually on july 30, 2026 at 10:00 am central time.

The deadline for questions is August 7, 2026, at 5:00 PM CT. Questions regarding this solicitation should be directed to amanda phillips at 903 **** ***@***. *. * on or before 5:00 p. m. ct, august 7, 2026.

Proposers not adhering to submission instructions may be disqualified. Late proposals will be returned unopened. Failure to provide all requested documentation may result in rejection. Proposers not adhering to these instructions may be disqualified without further consideration.

Machining and mechanical testing of all samples must be completed within 20 weeks of receiving all samples at the vendor's site.

The vendor must have experience testing materials using ultrasonic fatigue (USF) at room and elevated temperatures up to ****, and experience testing NASA oxide dispersion strengthened (ODS) alloys with unique surface texture requirements.

The vendor shall receive all samples and inspect sample numbers. Samples are 10mm diameter and 54mm length for machining into USF specimens.

Interested organizations may submit their capabilities and qualifications in writing not later than 3:00 p. m. central standard time on 7/24/2026.

Oral communications are not acceptable in response to this notice.

The contract includes a base period of 12 months and four 12-month option periods. The base period is from September 1, 2026, through August 31, 2027. Option Year 1 is from September 1, 2027, through August 31, 2028, and so on, up to Option Year 4.

Payment will be made by the code specified in block 18a. Invoices should be submitted to the address shown in block 18a unless otherwise indicated. The contract incorporates FAR ****, Electronic Submission of Payment Requests and Receiving Reports, and DFARS ****, Wide Area Workflow Payment Instructions.

Personnel shall have knowledge of the operating procedures of the Marine Corps substance abuse prevention, treatment, urinalysis, and command level programs. Five years of experience working in a Department of Defense substance abuse program may be considered equivalent. The government may provide training for additional certifications after contract award. Preferred certifications include SACO, UPC, and ASPC.

If performance requirements do not meet the acceptable quality levels (AQLs), the government may implement negative incentives, including increased surveillance, reduction in contract price, decision not to exercise the next option, increased contractor reporting, and documentation of failure to meet performance requirements in the contractor's performance assessment reporting system (CPARS).

Contractors may be denied access to the installation for various reasons, including being on a national terrorist watch list, submitting false information, being subject to an outstanding warrant, or having multiple misdemeanor convictions. Denial of access can impact the ability to perform the contract.

The estimated total value for this acquisition is $19,500,****.