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The State of Tennessee Treasury Department is seeking proposals for pension file death match and obituary match services for the Tennessee Consolidated Retirement System (TCRS). The RFP outlines the schedule of events, response requirements, general contracting information, evaluation criteria, and contract award process. Key deadlines include the disability accommodation request deadline (August 29, 2025), pre-response teleconference (September 3, 2025), notice of intent to respond deadline (September 4, 2025), written questions/comments deadline (September 12, 2025), technical response and cost proposal deadline (October 2, 2025), respondent oral presentation deadline (October 20-21, 2025), state notice of intent to award (October 29, 2025), contractor signature deadline (November 13, 2025), and end of protest period (November 5, 2025). Responses must be submitted electronically in PDF or XLS format, and responses must not include alternate contract terms or conditions. The state reserves the right to reject any and all responses. The successful respondent will be required to sign a contract substantially the same as the pro forma contract. Additional documents, such as a statement of certifications and assurances, technical response evaluation guide, cost proposal scoring guide, and reference questionnaire, are included as attachments.
The bid notice states a respondent must ensure that the state receives a response no later than the response deadline time and date detailed in the rfp section 2, schedule of events.
The bid notice states all payments relating to this procurement will be made in accordance with the payment terms and conditions of the contract resulting from this rfp refer to rfp attachment 6. 6. , pro forma contract, section c.
The bid notice states contractor represents and warrants that the term of the warranty warranty period shall be the greater of the term of this contract or any other warranty generally offered by contractor, its suppliers, or manufacturers to customers of its goods or services.
The bid notice states he evaluation process is designed to award the contract resulting from this rfp not necessarily to the respondent offering the lowest cost, but rather to the respondent deemed by the state to be responsive and responsible who offers the best combination of attributes based upon the evaluation criteria.
The bid notice states esponsive respondent is defined as a respondent that has submitted a response that conforms in all material respects to the rfp. responsible respondent is defined as a respondent that has the capacity in all respects to perform fully the contract requirements, and the integrity and reliability which will assure good faith performance.
The bid notice states end of protest period november 5, 2025
