Office Security Government Bids & RFPs

The deadline for proposal submission is 3:00 PM MT on June 18, 2026.

The City pays undisputed invoices on net 30 days from the date of invoice submittal.

Service provider warrants all services performed shall be performed with the highest degree of competence and care, and all materials and equipment incorporated shall be new. Service provider warrants all equipment, materials, labor and other services against defects and nonconformances for twelve months from final acceptance.

Service providers will be evaluated on proposal and interview criteria, including understanding of project objectives, methodology, firm capability, assigned personnel, and cost.

Security officers must have a background check going back five years, never have been convicted of a felony, and undergo physical and urine analysis testing before hiring. Minimum of five years of experience working with similar entities is required.

Failure to provide daily or weekly reports will result in a $50 penalty per occurrence. Any inaccurate invoice will be subject to a $100 penalty per occurrence.

The City of Fort Collins has a protest procedure, covering any phase of solicitation or award, available from the purchasing department.

Proposals not submitted by the designated opening date and time will not be accepted. Violation of background check specifications will be grounds to terminate services. Failure to provide a public viewing copy will be considered a waiver of any claim of confidentiality.

The RFP submittals are due by 10:00 AM CST on May 26, 2026. Proposals received after the submittal time will be rejected.

The proposal should provide that all payments are subject to local governmental prompt payment act.

The scope of work includes providing warranty support, troubleshooting procedures, and service contact information.

The contract will be awarded to the proposer deemed to provide the services which are in the best interest of the county, considering value received for monies expended, reputation, and past performance.

The proposer must be qualified and interested, authorized to do business in the state of Illinois, and able to produce a certificate of good standing with the state of Illinois upon request.

The county may terminate based on the proposer's breach or default. If the county terminates due to the proposer's breach or default, the county shall have the right to purchase items or services elsewhere and to charge the proposer any additional cost incurred.

Firms wishing to protest any RFP and/or awards shall notify the director of purchasing in writing within five (5) calendar days after the RFP due date/opening.

Unauthorized contact with other county offices or employees is strictly forbidden and may result in disqualification of responders proposal. Failure to obtain all licenses, certificates and other authorizations required may result in disqualification.

The proposal submission deadline is June 18, 2026, at 2:00 PM. Late bids will be returned unopened.

Payment will be made forty-five (45) days or less after receipt of invoice. A final inspection and written approval from the owner's representative shall be required prior to invoicing.

Warranty coverage will be taken into consideration in determining the award of the bid, if in the best interest of the county.

Award of contract will be made to the lowest responsive and responsible bidder meeting these specifications.

The successful bidder must be prepared, if requested, to furnish evidence, including documentary evidence where necessary, to establish proof of financial responsibility and ability to perform if awarded the bid. Experience of types of work completed as well as time for completion will be considered.

Should the bidder, if awarded the contract, fail to execute the agreement within ten (10) days in accordance with the proposal and other contract documents, the certified check or the bid bond amount shall be forfeited to the owner as liquidated damages caused by such failure.

The mandatory pre-bid site inspection will be held on Thursday, May 28, 2026, at 9:00 AM. Attendees are required to meet at the visitor entrance of the Niagara County Jail.

Samples may be requested as a part of the solicitation or after the opening of bids/RFPs. When requested, they are to be furnished as called for, free of expense.

Questions regarding this bid may be directed to the Division of Purchasing no later than June 4, 2026, at 12:00 PM.

Bids shall be considered irregular for reasons including, but not limited to, being on a form other than that furnished by the county, unauthorized additions, or not being accompanied by the bid guaranty specified.

The deadline for submission of offers is June 16, 2026, at 2:00 PM EST. The estimated contract start date is July 1, 2026, and the estimated end date is June 30, 2031.

The bid notice states that discounts for prompt payment will not be considered in the evaluation of offers, but any offered discount will form a part of the award and will be taken if payment is made within the discount period indicated in the offer. Invoices submitted for payment must contain specific information, and billing will be prorated during school closures.

The award will be made to the lowest responsible and responsive bidder, and the award will be made to one offeror. Unit prices will govern over extended prices in determining the award.

To be eligible for award, offerors must have the capability in all respects to perform fully the contract requirements and the integrity and reliability to assure good faith performance. Offerors must currently be in the canine detection service business and have a minimum of two years of experience in providing canine detection services.

The bid notice mentions that contractors who violate the contract will be considered in breach and subject to cancellation for cause, and may be suspended or debarred from doing business with the district. Specific examples of violations are provided, and failure to comply with applicable laws may result in unilateral and immediate revocation of the contract.

The bid notice indicates that a conference type is Mandatory Not Mandatory and that a prebid proposal site visit provisions are applicable, but does not specify if a site visit is mandatory or optional for offerors.

The bid notice does not mention any requirement for sample submission.

To protest the solicitation or an amendment, the written protest must be received within fifteen days of the date the applicable solicitation document is issued. To protest an award, written notice of intent to protest must be received within seven business days of the award notice posting, and the actual written protest must be received within fifteen days of the award notice posting.

The bid notice states that giving false, misleading, or incomplete information on certifications may render an offeror subject to prosecution. Violations of prohibited communications and donations restrictions may result in disqualification, suspension, or debarment. Failure to comply with laws, codes, ordinances, rules, regulations, and tariffs may result in unilateral and immediate revocation of the contract.

The bid notice states that sealed bids will be received by the State of Delaware, Office of Management and Budget, Division of Facilities Management, by way of the Bonfire portal until 1:00 PM local time on July 2, 2026. The bidder bears the risk of late submission.

Bidders will not be subject to discrimination on the basis of race, creed, color, sex, sexual orientation, gender identity or national origin in consideration of this award, and minority business enterprises, disadvantaged business enterprises, women-owned business enterprises and veteran-owned business enterprises will be afforded full opportunity to submit bids on this contract.

The bid notice states that a site visit will be held immediately following the conclusion of the pre-bid meeting.