Educational Equipment Government Bids & RFPs

All materials and equipment quoted shall be delivered as agreed upon and directed by the Raytown Quality Schools Technology Support Services Department. The vendor must provide shipping information and projected delivery dates for all orders placed.

Payment schedule shall be decided on with the chosen vendor. The said schedule shall be part of the contract between the vendor and the district. There shall be no hidden costs associated with this bid or district orders.

Bids must identify all costs. Note length of warranty included with purchase of part number.

Bids may be evaluated using criteria including: Functional Requirements (25%), Technical Solution (20%), Vendor Experience (15%), Cost (40%).

Each company must meet the following minimum qualifications: Vendor shall conform to the requirements listed in this request. The selected vendors shall assign a project manager/point of contact. The selected vendor shall have the responsibility to ensure that the products delivered match the request and specifications. Vendor must provide seven (7) total references, two (2) financial and five (5) project references within the last two years, 3 of which are from school districts.

Vendors may withdraw their bids at any time prior to June 30, 2026, 1:00 pm CST. New bids received after June 30, 2026, 1:00 pm CST shall not be considered.

Bids that do not include all required sections may be considered nonresponsive and, as such, may not be considered. Escalation clauses or statements that pricing is subject to change may be grounds for determining the bid nonresponsive.

The period of performance for the base year is from July 2, 2026, to July 1, 2027. Subsequent option periods follow annually.

Payment will be made by Wide Area Workflow (WAWF). Contractors must use WAWF for electronic submission of payment requests and receiving reports.

In case of equipment failure, the contractor will undertake to repair or replace it at its own discretion and expense within five working days of the reported failure.

The government will award a contract to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the government, price and other factors considered.

Contractor personnel shall possess demonstrated experience supporting RQI systems, CPR simulation technologies, or equivalent healthcare resuscitation training platforms. Personnel performing installation or technical support shall possess manufacturer-authorized training or certification where applicable.

The estimated total value is $24,000,****.