This Request for Proposal (RFP) seeks to award contracts to multiple vendors offering website discounts for physical education, athletics, weight room, and cheer equipment and supplies, and cheer uniforms. Purchases will be made on an as-needed basis by schools and departments. This is not a line-item bid. Vendors must submit proposals electronically via IonWave by April 23, 2026, 2:30 PM ET. Required attachments include IRS Form W9, proof of insurance, use of coercion for labor and services affidavit, conflict of interest form (if applicable), and foreign country of concern form (if applicable). Vendors must also provide a principal place of business form if outside Florida. Awards will be made for up to four parts, with a maximum of six vendors per part. Evaluation criteria include lowest net cost, vendor inventory, minimum order requirements, shipping requirements, and local representative. Vendors must offer a minimum one-year warranty for parts A, B, and D, and a five-year warranty with a lifetime frame warranty for part C. Service support must respond within 48 business hours, with equipment returned in usable condition within five business days. Vendors are encouraged to provide a customized website for online ordering and product information, accepting district Visa procurement cards.
The response deadline for proposals is April 23, 2026, at 2:30 PM ET. Deliveries shall be made between 8:00 a. m. and 3:00 p. m. Monday through Friday, and cannot be made on Saturdays, Sundays, or holidays when district school locations are closed.
The bid notice states that vendors must accept district purchase orders emailed or mailed through the US Postal Service and district Visa procurement cards.
Vendors shall provide a minimum one-year warranty from the date of purchase for all equipment purchased under part A, part B, and part D. For all weight room equipment purchased under part C, vendors shall provide a warranty of at least five years on parts and labor, and a lifetime warranty on frames, beginning on the date of delivery or installation, whichever occurs later.
Awards for each part will be to a maximum of six responsive and responsible vendors with the highest total points meeting written specifications. The evaluation criteria include lowest net cost to the district (15 points), vendor inventory (15 points), minimum order requirements (5 points), shipping requirements (5 points), and local representative (5 points for parts A, B, and D, and 5 points for part C weight rooms only).
Vendors must provide company name, certifying officials name and title, principal place of business address, company phone number, and an email for the solicitation. They must also provide proof of insurance coverage, a completed and signed use of coercion for labor and services affidavit, and a conflict of interest form if applicable. Vendors may be disqualified if they are unable to provide at least seventy-five percent (75%) of the products listed on the line item tab for each part.
In the event a vendor fails to deliver a product within the agreed-upon timeframe after an order is placed, the district reserves the right to procure a duplicate or comparable product from an alternative source. Vendors with a high volume of backorders may be deemed unsuitable to fulfill this contract and may be found in default. If a vendor is found in default, they may be removed from the district's bid catalog, prohibiting them from conducting business with the district for up to three years.
All written questions and inquiries via IonWave are due by 2:30 PM ET on April 7, 2026.
