The City of Milford, Connecticut is soliciting sealed bids for improvements at the Parsons Government Center, specifically HVAC upgrades and boiler replacement (ITB ****). Bids are due by 3:00 PM EDT on Wednesday, June 10, 2026, and will be publicly opened. Bid packages can be obtained from the Purchasing Agent or downloaded from www. ***. *. * is the bidder's responsibility to ensure they have the most current information, including any addenda. A non-mandatory pre-bid meeting will be held at Parsons Government Center on Wednesday, May 27, 2026, at 10:00 AM to discuss project details and answer questions. Required bid security includes a 5% bid bond. The successful bidder must provide a 100% performance bond, a 100% labor and materials bond, and a certificate of insurance upon notice of award. Contract execution is required within 15 days of notice of award. The City reserves the right to reject any or all bids, waive informalities, or accept the bid deemed in the best interest of the City. Bidders must comply with conditions of employment, minimum state wage rates, and payroll submission requirements. This solicitation is funded by the American Rescue Plan Act (ARPA), and all ARPA rules and regulations apply. Requests for interpretation of bid documents must be in writing and received no later than 4:00 PM EDT on Tuesday, June 2, 2026. Interpretations and supplementary instructions will be issued as written addenda. Bids must be submitted in a sealed envelope clearly labeled with the bidder's name and address, and the bid name and ITB number. No faxed or emailed bids will be considered. Late bids will be returned unopened. The City will evaluate bids based on price, experience, reputation, history, and qualifications. Tie bids may be awarded preference to businesses submitting a drug-free workplace certification. The contract will be awarded to the bidder whose bid is in the best interest of the City, considering price, experience, reputation, history, and qualifications. The City may award the contract to more than one bidder or to a single bidder based on various criteria. The successful bidder must guarantee materials and workmanship for one year from the date of acceptance. All bids must be binding for ninety (90) calendar days following the bid opening date. Additional required documents with the bid include: Noncollusive Affidavit, Affirmative Action Statement, W9 Form, Bid Bond, Labor and Materials Payment Bond, Performance Bond, Statement of Bidders Qualifications, Drug Free Workplace Certificate. Upon award, a Certificate of Insurance will be required.
The bids must be received no later than 3:00 PM EDT on Wednesday, June 10, 2026. The contract execution shall be within fifteen (15) days of notice of award. The successful bidder must complete the work within sixty (60) calendar days from the date of the notice to proceed, with a final completion date no later than ninety (90) calendar days from the notice to proceed.
The City shall pay the contractor within thirty (30) days after receipt of the contractor's invoice based upon the percentage of work completed within the thirty (30) day billing period, provided the work is completed to the reasonable satisfaction of the City. Progress payments will be made based on the percentage of work completed, less retainage of five percent (5%). Final payment will be made upon full performance and acceptance of the work, within forty-five (45) days of completion and acceptance.
The manufacturer shall provide a written one-year standard warranty from the date of use of the equipment to guarantee that there shall be no defects. The successful bidder shall unconditionally guarantee the materials and workmanship on all equipment furnished by him for a period of one (1) year from date of acceptance of the items delivered and installed, unless otherwise specified.
The City will evaluate all bids and make an award based on the best interests of the City. Although the amount of the bids will be an important factor, it will also consider the experience, reputation, history and qualifications of bidders. The City reserves the right to award the contract to more than one bidder based on meeting item specifications, cost, availability, or any combination thereof, or to a single bidder who meets specifications for all items and offers the best combination of lowest cost, best availability, and broadest product range.
In determining responsibility, the following qualifications in addition to price will be considered by the purchasing agent: a. The ability, capacity and skill of the bidder to perform the required services. b. The ability of the bidder to perform the contract or provide the service promptly within the time specified. c. The character, integrity, reputation, judgment and experience of the bidder. d. The quality of performance of previous contracts or services. e. The previous and existing compliance by the bidder with laws and ordinances relating to the contract or services. f. The sufficiency of the financial resources and ability of the bidder to perform the contract or provide the service. g. The quality, availability and adaptability of the supplies or contractual services to the particular use required. h. Award by item, or part thereof, groups of items or parts thereof, or all items of the bid.
Should the contractor fail to complete the work accepted by the City, or its designee, by the date of substantial completion, the contractor shall be liable for liquidated damages in the amount of five hundred ($500) dollars for each calendar day beyond the date of substantial completion until the written acceptance of the work by the City or its authorized representative. Failure or refusal to furnish the required performance bond and labor and materials payment bond within ten (10) days of award notification shall result in forfeiture of the bid deposit to the City as liquidated damages.
A nonmandatory pre-bid meeting will convene at Parsons Government Center, 70 West River Street, Milford, CT, at 10:00 AM, Wednesday, May 27, 2026, when project details will be discussed and questions answered.
All questions regarding the drawings and specifications shall be submitted to the City no later than 4:00 PM EDT on Tuesday, June 2, 2026. Answers to questions shall be set forth in an addendum.
The City reserves the right to reject the bid of a bidder who has previously failed to perform properly or complete on time contracts of a similar nature or a bid of a bidder who on investigation shows it is not in a position to perform the contract. Incomplete bids will be disqualified. No faxed or emailed bids will be considered. Late bids will not be considered.
