Bun Cha Government Bids & RFPs

The contract period is for one year, beginning July 1, 2026, through June 30, 2027, with the option of three 1-year extensions upon written agreement of both parties. If delivery instructions do not appear in the instructions or specification, it will be interpreted to mean prompt delivery not to exceed 30 calendar days.

Payments will be processed after the receipt of a proper invoice from the successful bidder. Payment for the used portion of an inferior delivery will be made by the county on an adjusted price basis.

The successful bidder guarantees the products against defective material or workmanship and will repair or replace any damages or marring occasioned in transit. Every unit delivered must be guaranteed against faulty material and workmanship for a period of at least one year from date of delivery.

Award will be based on the total cost for all items on the proposal page using the estimated quantities listed. Awards will be made to the lowest responsible bidder unless best value methodology is indicated in the bid documents, taking into consideration the reliability of the bidder, the quality of the materials, services, equipment, or supplies to be furnished, their conformity with the specifications, the purposes for which required, and the terms of delivery.

The bidder must furnish all quantities actually ordered during the contract period. Saratoga County will reject any bid that does not have a signed statement of required disclosures, representations, and certifications.

Failure to comply with any of the terms or any evidence of poor quality or service will be considered cause for discontinuing business with the successful bidder. If the successful bidder fails to deliver within the time specified or within a reasonable amount of time, or fails to make replacement of rejected articles, the county may purchase from other sources to take the place of the item rejected or not delivered, and the successful bidder agrees to reimburse the county promptly for excess costs occasioned by such purchases.

The county reserves the right to request a representative sample of the item quoted prior to the award or before shipments are made. Samples, when required, must be submitted strictly in accordance with the instructions. If samples are requested subsequent to bid opening, they shall be delivered within ten business days of the request, or as directed, for the bid to have consideration.

A formal protest concerning a pending contract award must be received within five business days after the protesting party knows or should have known of the facts that form the basis of the protest.

Saratoga County will reject any bid that does not have a signed statement of required disclosures, representations, and certifications. Failure to comply with any of the above terms or any evidence of poor quality or service will be considered cause for discontinuing business with the successful bidder.

The bid closing date and time is May 26, 2026, 3:00 PM. The delivery quoted must be stated in terms of work days after receipt of the order.

Bidders must complete and sign the bid form, including firm name, address, fed ID, phone, fax, email, contact name, and authorized signature. They must also complete the Northern Ireland Affidavit and Wage Theft and Payroll Fraud Disclosure.

Bidders who make a false statement on the Northern Ireland Fair Employment Practices Disclosure or the Wage Theft and Payroll Fraud Disclosure shall be declared to have acted in default of its contract and shall be subject to remedies for default. For failure to cure such a default, the contractor or subcontractor shall be automatically excluded from bidding for the supply of any goods or services for use by the city for a period of two years. Bids received after the closing date, closing time or sent to any other email address not identified in the bidders instructions cannot be considered.

The bid notice does not explicitly state a delivery deadline for the bid itself, but it does mention that delivery of products will be made a specified number of days after receipt of order (ARO).

The bid notice states that payment is to be made within 30 days after receipt of properly executed invoice or delivery, whichever is later. It also notes that bids containing payment in advance or C. O. D. requirements may be rejected.

The bid notice indicates that a standard warranty will apply unless otherwise specified in the solicitation. For the marine thermal camera, a 3-year warranty with registered product is required.

The bid notice states that it is the intent of the state to award this contract on an all-or-none basis to the overall lowest responsive, responsible bidder meeting the specifications. The state further reserves the right to reject individual line items from the award.

Vendors must be registered in the LAGov system to submit an online bid, have their bids tabulated, and receive automatic email notifications of bid opportunities. All attachments to the bid invitation must be reviewed and answered, and all required files must be attached to the bid response.

The bid notice mentions that failure to deliver within the time specified or to provide services as specified will constitute a default and may cause cancellation of the contract. The state reserves the right to purchase products or services on the open market and charge the contractor for excess costs.

The bid notice states that in-person attendance by vendors at public bid openings has been suspended. It provides a link for vendors to view the bid opening online.

The bid notice does not mention any requirement for sample submission.

The bid notice does not specify a deadline for challenges or objections.

Bids may be rejected if they do not specify brand and model numbers, if they contain payment in advance or C. O. D. requirements, or if they fail to comply with specifications. Failure to submit descriptive information for equivalent brands may also cause rejection. The state may reject a bid from a business where an individual with a 5% or more ownership interest has been convicted of a state or federal felony related to public contracts.

Offerors shall propose their best delivery schedule, e. g. , xx days after receipt of order. The government desires delivery within 45 days, but will evaluate proposed delivery schedules as part of the award decision.

Award will be made to the responsible offeror's whose quote is evaluated as responsive and offers the lowest price.

The associated NAICS code is **** all other miscellaneous fabricated metal product manufacturing, with a small business size standard of 750 employees.

The project has a period of performance of 36 months from the date of contract award. Specific deliverables have corresponding due dates listed in months after award, such as the Project Management Plan (PMP) due at 4 months and quarterly progress reports due every 3 months.