Huron-Clinton Metropolitan Authority (HCMA) is seeking proposals to upgrade its current phone system to a cloud-based, integrated system. Implementation must begin by January 1, 2027. A mandatory virtual pre-proposal conference is scheduled for August 26, 2026, at 10 am EST. Proposals are due September 8, 2026, at 1 pm EST and must be submitted via www. ***. *. * proposals will not be accepted. Bidders must register on bidnetdirect. com. Evaluation criteria include features/capabilities (40%), cost (30%), maintenance/support/warranty (15%), and experience/qualifications (15%).
Implementation of the new system must begin no later than January 1, 2027.
Payment shall be made within thirty 30 days of receipt of a correct invoice. Payment shall be made within thirty 30 days of receipt of a correct invoice.
The proposal should clearly detail any warranty information applicable to the solution. clearly detail plan for maintenance and systems support throughout the proposed term plus any warranty information applicable to solution.
The following factors will be considered: features and capabilities (40 points), cost (30 points), maintenance, support, warranty (15 points), and experience and qualifications (15 points). The following factors will be considered in determining the successful or shortlisted proposer: features and capabilities 40 points cost 30 points maintenance, support, warranty 15 points experience and qualifications 15 points
Proposers must provide at least 3 references for recently completed projects in the last 2-3 years of similar size and scope, with government or park agencies preferred. provide at least 3 references for recently completed projects in the last 23 years of similar size and scope similar government or park agencies are preferred.
A mandatory pre-proposal conference will be held virtually on August 26th, at 10 am EST. Vendors interested in attending must notify HCMA by Tuesday August 25th, at 12 pm EST. A mandatory preproposal conference will be held virtually via microsoft teams, on august 26th, at 10am est. Vendors interested in attending must notify hcma by tuesday august 25th, at 12pm est
Question deadline is August 18, 2026, at 1 pm EST. question deadline: **** at 1pm est
Proposals submitted by vendors who did not attend the pre-proposal conference will be deemed unresponsive and not considered for award, barring extenuating circumstances. Proposals submitted by vendors who did not attend the preproposal conference will be deemed unresponsive and not be considered for award, barring extenuating circumstances.
