Engineering System Government Bids & RFPs

The contractor is to complete this project on or before December 31, 2026.

The contractor shall provide one 1 year warranty from the date of installation completion and written county acceptance. Warranty shall cover labor and materials for the complete system. Exceptions: warranty does not apply to existing equipment repurposed for this RFP scope of work. Beneficial use of the system does not apply for this project in regards to the start date of warranty. Contractor shall start warranty when the project both buildings is completed and accepted by the county.

Clallam County will accept and consider the proposal or proposals which, in the estimation of Clallam County, will best serve the interests of Clallam County. Clallam County reserves the right to award a contract to the proposer's whose proposal is most advantageous to Clallam County based upon the evaluation process and evaluation criteria contained within this RFP.

Proposers will be evaluated on their proposals response to the evaluation criteria. The proposal submitted shall respond to the following criteria in the order as listed below: 1. Attendance at mandatory preproposal meeting (Pass/Fail), 2. Proposal understanding and approach to the RFP scope (20 points), 3. Proposal schedule of work to complete cutover (20 points), 4. Declaration of subcontractors and price (20 points), 5. Resumes of system engineers, programmers, project manager, on site lead technician (20 points), 6. Pricing, including separate add alternates (20 points).

There will be a mandatory onsite preproposal meeting on April 14, 2026, from 9:00-11:00 AM PST at the Juvenile Facility, and a second onsite preproposal meeting at the Jail from 1:00 PM to 3:00 PM. No late arrivals will be admitted once the meeting has started, no exceptions. Failure to attend the meeting will result in a nonresponsive proposal.

The last day to submit questions is April 23, 2026. If no written protest is filed by 5:00 PM on the seventh day following announcement of the decision, the awards will be deemed final. Clallam County will not entertain protests submitted after this time period.

The budget for this project, inclusive of implementation, is $1,100,000 USD.

The bid deadline is April 28th, 2026, at 3:00 PM CST.

By submitting your response, you certify that you are authorized to represent and bind your company.

There is an optional prebid meeting. This will start at 3:00 PM CST, April 20th, 2026, in the Engineering Conference Room, City Hall, 410 E Washington St, Iowa City, Iowa ****.

The engineers estimate for the project is $228,000.

The bid submission deadline for this project is May 5th, 2026, at 10:00 AM EDT, as stated in the notice: close date: may 5th 2026, 10: 00 am edt.

The project requires foundation protection approved by a professional engineer, as mentioned in the description: heinstallation depth of the rcp system will range from 5 feet to 14 feet and will require foundationprotection approved by a professional engineer.