The tender for workforce data, analytics, and reporting services has terms and conditions applicable to all vendors. Quantities are approximations. Vendors must provide a percentage discount off manufacturer's list price for items not specifically listed. Interpretations of specifications must be in writing to the purchasing manager. Bid documentation must be received by 2:00 PM on September 24, 2025. Vendors may propose equivalent items, but must meet or exceed specifications and provide documentation/samples. Substitutions are not allowed after submission. Hazardous materials must be identified. Pricing, delivery, and installation dates are fixed. The college reserves the right to cancel orders or return shipments if delivery is not as promised. The college reserves the right to separate, accept, or eliminate items. The vendor must complete form **** electronically with the Texas Ethics Commission. The conflict of interest questionnaire must be signed and notarized and received by Wednesday, September 24, 2025. All deliveries must be FOB Brazosport College. The college reserves the right to inspect delivered articles and reject those that do not meet specifications. The dispute resolution process is provided for in chapter ****, State of Texas Govt Code. Insurance requirements apply to subcontractors. Invoices must be itemized and include the purchase order number. Payment is net 30 days from invoice date. The college is exempt from federal excise taxes and all state and local sales taxes. Bids may be submitted electronically, mailed, or delivered by courier.
Vendor bid documentation must be received by the Brazosport College purchasing department prior to the 2:00 p. m. bid deadline.
Payment will be processed net 30 days from invoice date for items or services delivered, unless otherwise stated on the invoice.
Detailed documentation of all warranties must be provided with each vendor's bid.
The successful vendor will be selected based on the criteria listed in the paragraph entitled College Obligations.
Bidders or principals of bidding companies presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal or state government entity shall be considered ineligible.
The college may charge the vendor for any cost or loss incurred as a result of failure to deliver as promised, including any additional cost associated with procurement of items from other vendors.
Vendors may propose equivalent items in their bid that must meet or exceed the original specifications; however, the actual brand and vendor catalog number must be indicated beside brand name and number proposed and complete descriptive literature or product sample must be provided with the bid.
Written notification, including a list of complaints, shall be in writing to all parties via email or USPS mail within five business days from receipt of items ordered.