Hvac Maintenance Government Bids & RFPs

The bid must be received by the purchasing division on or before the specified bid opening date and time, which is 11:00 AM CST, June 18, 2026. Late bids will not be considered.

The payment terms are Net 30. Payment is to be made within 30 days after receipt of a properly executed invoice or delivery, whichever is later.

Unless otherwise specified, all workmanship and materials must have at least one (1) year guaranty, in writing, from the date of delivery and/or acceptance of the project.

The city parish specifically reserves the right to evaluate bids and award items separately, grouped or on an all or no basis, to accept the bid which is in the best interest of the city parish, and to reject all proposals if that is in the best interest of the city parish.

Contractors must hold an active license issued by the Louisiana State Licensing Board for Contractors and must show their license number where indicated. For commercial projects of $50,000 or more, a commercial license for building construction is required. Bidders must also be registered on the www. ***. *. * online bidding site and submit a W9 form.

Failure to deliver within the time specified in the bid will constitute a default and may cause cancellation of the contract. Where the city has determined the contractor to be in default, the city reserves the right to purchase any or all products or services covered by the contract on the open market and to charge the contractor with cost in excess of the contract price.

A mandatory pre-bid meeting is required on June 9, 2026, at 9:00 AM at the EMS Airport Station. Only those bidders who participate in the mandatory pre-bid meeting are eligible to receive an award on this project.

Representative samples shall be submitted upon request, if appropriate. Bidders proposing an equivalent brand or model should submit with the bid information such as illustrations, descriptive literature, and technical data sufficient for the city to evaluate quality, suitability, and compliance with the specifications.

Protests with regard to the specification documents will not be considered after bids are opened.

Any violation of the code of ethics shall be grounds for disqualification of bid or cancellation of contract. Failure to acknowledge receipt of addenda, if any, shall render the bid non-responsive and subject to rejection. Altered or incomplete proposals, or the use of substitute forms or documents, shall render the bid non-responsive and subject to rejection.

The bid submission deadline is June 12, 2026, at 11:00 AM Eastern Standard Time.

Payment will be made after a properly executed County of Morris voucher has been received and formally approved on the voucher list by the Board of County Commissioners at its subsequent regular meeting. The voucher will be certified correct by the department/division head who received the goods or services.

The contractor shall guarantee any or all goods and services supplied under these specifications. Defective or inferior goods shall be replaced at the expense of the contractor. The contractor will be responsible for return freight or restocking charges.

The bid may be awarded to the lowest priced total cost as detailed on the pricing page. The assessed annual service call category shall be based on the prior year's experience in those cost categories.

Bidders are required to supply a resume on company letterhead, including company size, facilities and equipment, and number of permanent, full-time service personnel with their years of experience, qualifications, and license numbers. A list of at least three users of their service with contact person and phone number is also required. Bidders must also demonstrate satisfactory performance of similar work and have a local organization and facilities.

The county may deduct a penalty of **** for each person for each calendar day during which discrimination or intimidation occurs in violation of the contract provisions. The contract may be canceled or terminated for any violation.

A pre-bid site inspection is scheduled for Thursday, June 4, 2026, at 10:00 AM at the Morris View Healthcare Center lobby. Attendance is highly recommended.

Any prospective bidder who wishes to challenge a bid specification shall file such challenges in writing with the contracting agent no less than three business days prior to the opening of the bids.

Bids containing any conditions, omissions, unexplained erasures or alterations, items not called for, or irregularities may be cause for rejection. Failure to submit required bid security or consent of surety shall be cause for rejection.