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This Invitation for Bid (IFB) from the Board of Education of Unified School District No. 500, Kansas City, Kansas Public Schools (KCKPS) is for the procurement of a cell phone storage system. This procurement is driven by new state legislation prohibiting student use of cellular telephones during the school day, effective Fall 2026. The system will be used across district middle and high schools to collect, hold, and return student devices. The procurement is funded from district operating funds, and no federal funds are involved. Key requirements include: - **Object:** Cell phone storage system consisting of lockable phone storage boxes, three-tier rolling storage carts, and retention cable and lock sets. - **Specifications:** Detailed specifications are provided for the boxes (aluminum alloy, RFID tags, combination locks), carts (steel frame, caster-mounted), and cable/lock sets. - **Asset Management:** A manufacturer-supplied mobile application for asset management and tracking is required, with the first year of subscription at no charge. - **Quantity:** 651 phone storage boxes, 90 storage carts, and 90 retention cable and lock sets. - **Delivery:** FOB destination, freight prepaid, to the KCKPS centralized receiving location at **** North 59th Street, Kansas City, Kansas **** deadline is firm: August 1, 2026. - **Warranty:** A manufacturer's warranty of not less than one year is required. - **Bidder Qualifications:** Bidders must be regularly established firms with at least two years of experience in phone storage systems or comparable secure storage equipment, demonstrate capability to deliver within the window, and not be debarred. - **Submission:** Bids can be submitted via sealed paper or electronically through BidNet Direct. The submission deadline is June 3, 2026, at 10:00 AM Central. - **Evaluation:** Award will be made to the lowest responsive, responsible bidder based on the total bid amount. - **Contract:** The resulting contract will incorporate the solicitation, bidder's response, and standard district terms. Additional important points: - Questions deadline: May 28, 2026, at 4:00 PM Central. Questions must be submitted via email. - Late bids will be rejected. - The district reserves the right to reject any or all bids. - The district is exempt from Kansas sales and compensating use tax.
The bid notice states that the delivery deadline is firm: August 1, 2026, and that time is of the essence.
The bid notice states that the successful bidder shall provide a manufacturer's warranty of not less than one year from the date of delivery, covering defects in materials, seams, locks, and structural components under normal district use.
The bid notice states that award will be made to the lowest responsive, responsible bidder on the basis of the total bid amount for all items combined.
Bidders shall meet, at a minimum, the following qualifications: 1. The bidder shall be a regularly established firm engaged in the manufacture, distribution, or authorized resale of phone storage systems or comparable secure storage equipment for institutional or k12 use for not less than two years prior to the bid submission deadline. 2. The bidder shall demonstrate a documented capability to deliver the required quantities within the delivery window stated in section 2. 3. The bidder shall not be debarred, suspended, or otherwise excluded from federal, state, or local contracting activities.
The bid notice states that the questions deadline is May 28, 2026, at 4:00 PM Central.
The bid notice states that late bids will be rejected and that a bid that omits a required attachment c for a nonbaseline product, or that submits an attachment c without the required supporting documentation, may be rejected as nonresponsive.
