Landscaping Equipment Government Bids & RFPs

The bid opening date is July 22, 2026, at 2:45 PM.

Bids are requested from qualified landscape maintenance contractors.

A mandatory preliminary information meeting is scheduled for July 8, 2026, at 2:00 PM.

Delivery is required on or before 07/31/2026. delivery on or before: ****

Warranty is an evaluation factor. warranty: assessment of whether warranty provides appropriate protection, clearly defined remedies, and terms that support the governments anticipated use of the supplies

Offers will be evaluated based on price, past performance, technical acceptability, and warranty. evaluation factors are: price, past performance, technical acceptability, and warranty.

Offerors must be registered in www. ***. *. * and complete necessary representations and certifications. each offeror must be registered in www. ***. *. * and must complete the necessary representations and certifications at the time of submitting their quotation.

A history of default, termination for cause, or chronic performance issues may be grounds for rejection. a history of default, termination for cause, or chronic performance issues may be grounds for rejection.

The project is expected to be completed by Spring 2027. Construction work on approved elements must commence within 10 days of the Release for Construction (RFC) date.

Periodic progress payments will be made within 30 days of the Project Manager's approval of completed work. For construction work, progress payments will not exceed 90% of the amount due until 50% of the work is completed. After 50% completion, retainage may be reduced to 5%. Final payment will be made upon receipt of as-built drawings.

The general warranty for the work is for 2 years from the date of probationary acceptance. The synthetic turf is warranted for 8 years. The contractor guarantees the work will be free of defective materials or workmanship.

The town intends to select the bidder with the best overall design concept. Other considerations include quality of product, past experience, qualifications, services offered, warranties, maintenance considerations, long-range costs, and delivery.

A bidders qualification statement is a prerequisite for award, intended to assure a high degree of workmanship and timely completion. This statement must be answered in full and submitted with the bid.

Failure to complete the work within the specified time will result in liquidated damages, with amounts varying based on the contract price, ranging from $350 to $2,250 per day.

A site visit is encouraged but non-mandatory. The site is open to the public, and a site meeting will not be hosted by the town.

Upon request, the contractor shall furnish samples and shop drawings to the Project Manager for review.

Incomplete, false, or misleading information provided by a bidder shall be grounds for rejection. Failure to comply with specifications not included in manufacturer specification sheets may also lead to disqualification.

The town has budgeted $340,000 for the park project, including all costs.

Proposals are due by 3:00 p. m. on Thursday, July 9, 2026. Proposals received after the above cited time will be considered a late bid and are not acceptable.

The evaluation criteria include warranty. Proposals will be evaluated based upon, but not limited to the following: price, experience with similar projects, references, project schedule, and warranty.

The award will be based on the most advantageous proposal regarding price, quality of service, contractor qualifications and capabilities, and other factors. If a proposal is selected, it will be the most advantageous regarding price, quality of service, the contractors qualifications and capabilities to provide the specified service, and other factors that the Charter Township of Orion may consider.

Contractors must demonstrate qualifications, years in business, and experience in providing similar services for the public sector, along with at least three references for similar projects completed within the past five years. Contractors must include all of the following information: a. Contractors qualifications, years in business, experience in providing the level and type of service specified in the proposal for the public sector.

Each bidder is responsible for visiting the proposed work sites to understand existing conditions. Each bidder shall be responsible for visiting the sites of the proposed work to fully acquaint himselfherself with existing conditions so that he may fully understand any difficulties and restrictions attending the execution of the work under the proposed contract.

Color samples for the court surface shall be submitted for approval prior to installation. Color samples shall be submitted for approval prior to installation.

Questions regarding the RFP must be submitted in writing no later than July 2, 2026, at 4:30 p. m. Questions regarding this rfp shall be submitted in writing to the township no later than july 2, 2026 at 4:30 p. m.

Failure to pass an equipment inspection may be cause for disqualification. Failure to pass this inspection may be cause for disqualification from further considerations.