Field Mowing Government Bids & RFPs

Delivery will be made within 14 days after receipt of order.

Payment is to be made within 30 days after receipt of properly executed invoice or delivery, whichever is later.

Mandatory prebid site visits are required. A prebid conference shall be held on June 25, 2026, at 10:30 am. each bidder must perform mandatory prebid site visits.

Bids must be received by the Purchasing Department no later than the date and time specified. The bid opening will be held on June 25th at 2:00 PM.

Discounts offered in payment terms will be considered in the bid evaluation. Prices quoted shall be total delivered price. Prices valid for acceptance within days not to be less than 30 days.

The work included under this contract shall be guaranteed by the contractor against all defects and malfunctions due to faulty workmanship for a period of one year from the date of final acceptance or grassing by the owner. The contractor shall be obligated to repair any settling of backfilled trenches which may occur during the guarantee period.

Contractor shall possess the experience, ability, personnel, equipment and facilities to perform the indicated scope of work. The contractor shall have demonstrated such qualifications by having completed design, construction, and irrigation on a minimum of five high quality athletic fields within the past five years. The contractor shall be currently engaged full time in maintaining high quality athletic fields on a day to day basis. The contractor shall also have demonstrated such qualifications by having completed design and construction of at least five golf course irrigation systems within the past three years. The contractor shall be licensed by the Alabama State Licensing Board for General Contractors with specific classifications and certified by the Irrigation Association and Rain Bird Corporation.

No bidder may withdraw a bid within 60 days after the actual date of the opening thereof.

A bid response may be rejected if bids are improperly submitted or identified, bid is not signed or not original signature, requested information or documentation is not submitted with bid, failure to acknowledge receipt of addendum with bid, material alteration of the master document, invitation to bid number not on face of envelope, received late, no bid bond, bid response not on original form, bid not in ink or typed, or proper licensing not included as required by law.

Bids must be received no later than 5:00 PM CST on the bid submission date, July 1, 2026. Bids must be received no later than 5:00 pm cst on the bid submission date see first page and delivered to: city of tulsa city clerks office 175 east 2nd street, suite 260 tulsa oklahoma ****

Payment will be made net 30 days after receipt of a properly submitted invoice or the city's acceptance of the supplies or services, whichever is later. Payment will be made net 30 days after receipt of a properly submitted invoice or the city's acceptance of the supplies or services, whichever is later.

Services are warranted to be performed in a professional and workmanlike manner for a period of one year from the date of acceptance. With respect to all services to be performed under this agreement, seller warrants that it shall perform the services using personnel of required skill, experience, and qualifications and in a professional and workmanlike manner in accordance with generally recognized industry standards for similar services and in accordance with the specifications provided by city.

The bid award will generally go to the lowest secure bidder, considering price, specifications, bidder history, experience, delivery time, and maintenance requirements. Generally speaking, the bid award will go to the lowest secure bidder: the supply or service that can best meet the citys needs at the lowest cost.

Bidders must provide copies of current State of Oklahoma Commercial Pesticide Applicators Licenses and submit equipment and employee lists with their bid. Bidders must provide copies of current state of oklahoma commercial pesticide applicators licenses with their bid to be considered for award.

Failure to meet time requirements (2-hour response, 48-hour service start) may be considered a failure to supply the city's needs, potentially leading to contacting a secondary seller. Misuse of chemicals can result in fines or penalties from the state department of agriculture. Failure to meet either the 2hour or 48hour time requirements will be considered as a failure of the primary seller to supply the full needs of the city and may result in the city contacting the secondary seller for the needed service.

A tour of the maintenance area will be available immediately after the pre-bid conference, and attendance at the pre-bid conference is required to submit a bid. A tour of the maintenance area will be available immediately after the prebid conference.

Bidders not recommended for award may submit an appeal via email to the assigned buyer before the SSA committee meeting. Bidders not recommended for award may submit an appeal via email to the assigned buyer before the ssa meeting.

Bids may be rejected if they do not contain all necessary materials, signatures, or affidavits, do not meet specifications, or if the bidder has outstanding debt to the city. Communicating with city staff other than the assigned buyer can also lead to disqualification. any contact with city employees or officials, other than the assigned project buyer, for or about this solicitation will disqualify your bid and it shall be deemed nonresponsive.

Quotes must be received no later than Friday, June 12, 2026, at 11:00 AM. Quotes must be received at the purchasing department, delivered or received by email no later than: Friday, june 12, 2026 at 11:00am

The award will be based on the lowest price among qualified, responsive, and responsible bidders. o confirm the low bidder that is qualified, responsive and responsible for contact award.

The awarded contractor must have one full year of experience providing landscaping services, specifically mowing services, and provide references from comparable clients. he awarded contractor must have one full year of experience providing landscaping services, specifically mowing services. the bidder must provide references from comparable mowingservice clients.

Bidders should inspect the site. bidders should inspect the site.