City Of Elyria - Oh - Agency Bids & RFPs

The contractor will have until November 1, 2026, to complete the work in all respect and open all lanes to traffic.

The city reserves the right to waive any technicalities or informalities, to reject any or all bids received, and to accept any bid with any combination of alternates which is deemed most favorable to the city of Elyria, Ohio at the time and under the conditions stipulated in the project documents.

All bidders shall be ODOT prequalified. The bidder prime contractor shall be certified by the State of Ohio, Department of Transportation for similar highway construction projects. A copy of certificate of qualification should be attached with the sealed bid. All bidders must comply with the provisions of chapter 167 of the Elyria codified ordinances as amended. Bidders must be pre certified or submit an acceptable affirmative action plan with the bid submission.

The contractor will have until August 15, 2026, to complete the work.

Progress payments may be made to a contractor before the work is completed, based on actual measurements of labor and materials furnished. A retainer of ten percent will be withheld. Thirty days after substantial completion, the retainage may be reduced to five percent. After completion of all punch list items, the five percent retainage may be released.

The contractor shall warrant that all labor furnished will be competent, the product of labor will yield first-class results, all material and equipment provided will be new and of high quality, the completed work will be complete, of high quality, without defects, and comply with project requirements. The duration of the warranty, including equipment and labor, shall be one year from the date of substantial completion or upon written acceptance notice date by the city for individual pieces of equipment.

The city reserves the right to waive any technicalities or informalities, to reject any or all bids received, and to accept any bid with any combination of alternates which is deemed most favorable to the city of Elyria, Ohio.

To demonstrate qualifications to perform the work, each bidder must be prepared to submit within five days after the bid opening, upon the city's request, detailed written evidence such as financial data, previous experience, present commitments, and other such data as may be needed. Each bidder must be qualified to do business in the state of Ohio, or must obtain such qualification prior to award of the contract by the city.

If a bidder, to whom a contract is awarded, fails to execute the contract within ten days after notice of award, or fails to secure the contract with an acceptable performance bond and payment bond, the bidder shall forfeit their bid security.

Bidders are responsible to visit the site to become familiar with and satisfy themselves as to the general, local, and site conditions that may affect cost, progress, performance, or the furnishing of the work. On request, the city will grant permission to each potential bidder, access to the site by issuing a no-fee excavation permit, except a fee will be required if pavement is to be cut.

Notices of conflicts, errors, ambiguities, or discrepancies submitted by a bidder to the engineer must be in writing and should be given at least seven days prior to the bid opening.

The bid documents do not explicitly state a delivery deadline for the services themselves, but the bid submission deadline is May 13, 2026. The contract completion date is to be determined after award.

The bid notice states that progress payments will be made monthly for work completed, and payment will normally be made by the city within twenty-one days of receipt of the invoice. Final payment, including a five percent retainer, will be made after satisfactory completion of all work and punch list items.

The contractor warrants that the services will not infringe on any intellectual property rights and will be performed in a professional and workmanlike manner, consistent with industry standards and all applicable laws.

The city reserves the right to accept any bid which is deemed most favorable to the City of Elyria, Ohio, considering the qualifications of the bidders, compliance with requirements, and other submitted data.

To demonstrate qualifications, each bidder must be prepared to submit detailed written evidence such as financial data, previous experience, and equipment availability within five days after the bid opening, upon the city's request. Each bidder must also be qualified to do business in the state of Ohio.

The contract includes provisions for liquidated damages for delays, where the contractor shall pay the city **** for each calendar day that expires after the time specified for completing the work. Refusal to execute the contract after award can result in forfeiture of bid security.

The instructions to bidders state that it is the responsibility of each bidder to visit the site to become familiar with conditions that may affect the cost, progress, or performance of the work.

The bid documents do not specify a deadline for challenging the bid or award.

The City of Elyria anticipates the selected consultant will be authorized to proceed by May 2026, with construction beginning July 1, 2026, and ending November 1, 2026. The bid response due date is May 1, 2026. The bid notice states esponse due date: ****.

The City of Elyria shall make payment based on actual hours worked by the consultants employees, excluding sick leave, personal leave, and vacation. Payment for holidays will not be made unless the consultant is required to work. Overtime will be paid for all hours worked over a total of forty 40 on a weekly basis, including core working hours and eligible driving time, with payment commensurate with the consultants personnel policies. The consultant shall submit an invoice each month using ODOT's standard invoice form. The bid notice states The city of elyria shall make payment based on actual hours worked by the consultants employees, excluding sick leave, personal leave, and vacation.

The City of Elyria will directly select a consultant based on the Letter of Interest (LOI). The selection procedure involves a programmatic consultant selection rating form. The bid notice states The city of elyria will directly select a consultant based on the letter of interest loi.

Prequalification requirements are listed, including categories for construction inspection and administration, soils and aggregate inspection, construction engineer level 2, construction management firm, and financial management system evaluation. For construction inspection activities, only individuals, not firms, are prequalified. The bid notice states prequalification requirements for this agreement are listed below.

Should the consultant fail to remove an employee as required or fail to furnish suitable and sufficient personnel, the City of Elyria may withhold payment of invoices until corrective measures are taken. If the consultant fails to comply, the City of Elyria may terminate the agreement. The bid notice states Should the consultant fail to remove the employee or employees as required or fail to furnish suitable and sufficient personnel for proper performance of the work, the city of elyria may withhold payment of invoices submitted by the consultant until corrective measures are taken.

The bid notice mentions confirming that the firm has visited the site within the Letter of Interest content, but does not explicitly state if a site visit is mandatory or optional. The bid notice states Confirm that the firm has visited the site.

The bid notice mentions inspection and testing equipment, including a concrete control kit and paint inspection kit, but does not explicitly require sample submission from bidders. The bid notice states inspectiontesting equipment as listed below: approximate inspectiontesting equipment notes number required nuclear density gauge and related tools. 1 concrete control kit to perform tests astm c231, 1 astm c173, astm c138 and astm c143. paint inspection kit in accordance with cms na ****.

The estimated construction cost is $805,****. The bid notice states estimated construction cost: 805, ****.

The contractor will have until September 1, 2026, to complete the work, as stated in the bid notice.

The bid notice mentions progress payments may be made to a contractor before the work is completed, based on actual measurements of labor and materials furnished. A retainer of ten percent is deducted, which may be reduced to five percent after substantial completion and released after all punch list items are completed. The bid notice states that no retainer shall be subject to interest payments or required to be deposited with an escrow agent who will pay interest to the contractor.

The successful bidder shall warrant that all labor furnished under this project shall be competent, the product of such labor shall yield only first-class results, all material and equipment provided shall be new and of high quality, the completed work will be complete, of high quality, without defects, and all work complies with the requirements of this project. The duration of the bidder's warranty, including equipment and labor, shall be one year from the date of substantial completion or upon written acceptance notice date by the city for individual pieces of equipment.

The city reserves the right to waive any technicalities or informalities, to reject any or all bids received, and to accept any bid with any combination of alternates which is deemed most favorable to the city of Elyria, Ohio at the time and under the conditions stipulated in the project documents.

To demonstrate qualifications to perform the work, each bidder must be prepared to submit within five (5) days after the bid opening, upon the city's request, detailed written evidence such as financial data, previous experience, present commitments and other such data as may be needed to demonstrate the bidder's qualifications. Each bidder must be qualified to do business in the state of Ohio, or must obtain such qualification prior to award of the contract by the city.

The bid notice mentions that if a bidder, to whom a contract is awarded, fails to execute the contract within ten (10) days after notice of award is delivered in writing to the bidder, or fails to secure the contract with an acceptable performance bond and payment bond, the bidder shall be considered as refusing the contract and shall forfeit their bid security in accordance with provisions of section **** of the Ohio Revised Code.

The bid notice states that it is the responsibility of each bidder to visit the site to become familiar with and satisfy the bidder as to the general, local and site conditions that may affect cost, progress, performance or the furnishing of the work. On request, the city will grant permission to each potential bidder, access to the site by issuing a no fee excavation permit, except a fee will be required if pavement is to be cut to conduct such examination, investigation, exploration, tests and studies as each bidder deems necessary for submission of a bid.

All notices of conflicts, errors, ambiguities or discrepancies submitted by a bidder to the engineer must be in writing and should be given at least seven (7) days prior to the bid opening. The engineer will respond to such notices received in time, by sending an addendum to all holders of the plans and specifications.