Franklin County is seeking sealed bids for approximately 21 grave liners for the social services program for indigent burials. The contract period will be from May 1, 2026, to April 30, 2027. Bidders must submit proposals in a sealed envelope to the Franklin County Manager's Office by April 23, 2026, at 3:00 p. m. Vendors must include several completed forms with their proposals, including a noncollusion bidding certification, general information sheet, vendor reference sheet, Iran Divestment Act affidavit, disclosure of interest form, W9, and addenda acknowledgment. The contract will be awarded to the lowest responsive responsible bidder. Bids will be calculated on a total service cost, including transportation charges up to 35 miles from the vendor's address. Additional mileage beyond 35 miles will be charged per mile. No other charges or surcharges for fuel or delivery are permitted. Specifications are provided for both cement and steel grave liners, with options for different widths and cremation setups. Bidders must include manufacturers' specification sheets for any alternative brands proposed. The county requires specific insurance coverage from vendors, including commercial general liability and automobile liability insurance. All bids must be submitted on the provided forms and include all necessary documentation. Faxed or emailed bids will not be accepted. The county reserves the right to extend the contract term for up to 60 days. Vendors must comply with various federal and state laws, including the Iran Divestment Act and New York State Sexual Harassment Laws.
The bid notice states that all bids received after the time stated above may not be considered and will be returned to the bidder. The bidder assumes the risk of any delay in the mail or in the handling of the mail by employees of Franklin County. Whether sent by mail or by means of personal delivery, the bidder assumes responsibility for having his bid deposited on time at the place specified. The opening datetime is April 23, 2026, at 3:00 p. m.
The awarded vendor must submit a county-approved voucher with all the information filled in when requesting payment. An example of the voucher is attached and is subject to change. The awarded vendor will be supplied the current standardized form at the time of award.
The successful bidder guarantees: that all deliveries will be equal to the accepted bid sample; that the equipment is standard, new, latest model of regular stock product or as required by the specifications also that no attachment or part has been substituted or applied contrary to manufacturers recommendations and standard practice. Every unit delivered must be guaranteed against faulty material and workmanship for a period of at least one year from date of delivery. If during this period, such faulty develop, the successful bidder agrees to replace the unit or the part affected without cost to the county.
The contract, if awarded, will be to the lowest responsive responsible bidders in part or in whole who meets all the terms of the specifications. The specifications are on an either or basis with two options. Franklin County reserves the right to choose whichever option is the lowest responsive responsible bid from either option.
Vendors must include the following completed forms with their proposals: noncollusion bidding certification, general information sheet, vendor reference sheet, Iran Divestment Act affidavit of individual or entity, Franklin County disclosure of interest form, W9, addenda acknowledgment, and bidder certification. These forms must be properly executed and submitted with the proposal.
A contract may be cancelled at the successful bidder's expense upon nonperformance of the contract. Should the successful bidder fail to meet a delivery date required by the specifications, the purchasing agent may, at her discretion, cancel the order and terminate the contract. In such event, the county will assume no responsibility for any expense or loss to the successful bidder because of such cancellation or termination. Should any material or equipment delivered fail to meet the specifications, the county manager may, at his discretion require the vendor, in writing, to replace the same with materials or equipment which does meet the specifications and, at the vendor's expense, to remove the rejected material or equipment from wherever delivered or stored and in the event that such proper replacement and removal is not made by vendor within 30 days, to cancel the order and terminate the contract.
Samples, when required, must be submitted strictly in accordance with instructions, otherwise, may not be considered. If samples are requested subsequent to bid opening, they shall be delivered within 10 days of the request, or as directed, for bid to have consideration. Samples must be furnished free of charge and must be accompanied by descriptive memorandum invoices indicating if the bidder desires their return and specifying the address to which they are to be returned, provided they have not been used or made useless by the tests.
The county will issue no response to any request for clarification received within five 5 days of the proposal due date.
