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This is a Request for Proposal (RFP) for asphalt milling services for Orangeburg County, South Carolina. The county is requesting proposals for 13,150 tons of asphalt milling. The bid price must include materials only, and no delivery is required. The bidder must load the milling. Vendors must submit one digital and one hard copy of their proposal, including completed forms such as the proposal bid sheet, vendor's quote, addendum acknowledgment, vendor's certification of qualifications and information, certification of no exceptions, and certification of preferences. Questions must be directed to the procurement director via email only no later than Thursday, April 16, 2026. The submission deadline is Thursday, April 23, 2026, at 2:00 PM, at the procurement office, 3rd floor, finance dept. , **** Amelia Street, Orangeburg, SC. The opening time is Thursday, April 23, 2026, at 2:05 PM, at the same location, but submissions will not be publicly opened. Vendor qualifications include demonstrating adequate capital, acceptable credit rating, efficient office and field forces, and knowledge of the work involved. A description of any litigation within the last 10 years is required. Workmens compensation insurance is mandatory. The award will be made to the vendor whose proposal is most advantageous, considering compliance with scope of work and vendor qualifications, total cost, vendor record of performance and integrity, ability to deliver in a timely manner, product performance, special features, and warranty considerations. The Orangeburg County Procurement Code governs this procurement.
The bid notice does not explicitly state a delivery deadline for the asphalt milling services. It mentions that no delivery is required for the materials themselves, and the bidder must load the milling. The submission deadline for proposals is Thursday, April 23, 2026, at 2:00 PM.
The bid notice lists Warranty considerations as one of the factors to be considered in the evaluation of proposals, but it does not specify any particular warranty terms or duration.
The bid notice states that he award shall be made to the vendor whose request for services determines to be the most advantageous to the county taking into consideration the evaluation factors stated in this section. The evaluation factors are listed in order of relative importance and include compliance with scope of work and vendor qualifications, total cost to be incurred to the county, vendor record of performances and integrity, ability to deliver in a timely manner, product performance, special features, and warranty considerations.
Vendors must provide documentation of their general viability to demonstrate they can satisfactorily and timely complete the scope of work, including evidence of adequate capital, an acceptable credit rating, an efficient office force with satisfactory record of timely and sufficient materials delivery and communications skills, and an efficient and adequate field force with extensive knowledge of each type of work involved. A description of any litigation within the last 10 years is also required. Vendors must also have workmens compensation insurance.
The bid notice mentions that failure to be familiar with the code does not absolve the submittal entity from compliance with the code. and will disqualify that entity if found in violation of the code. It also states that if a vendor attempts to claim exceptions other than those listed, it shall result in the county having the right to claim the bid security bond, retract the intent to award or award, award to another vendor, and suspend and/or debar the vendor.
The bid notice does not explicitly state a deadline for challenging the bid. However, it mentions that the Orangeburg County Procurement Code governs this procurement from solicitation through completion of the resulting contract, including disputes.
