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This is a Request for Proposal (RFP) from Garland Independent School District (GISD) for Fine Arts Temporary Staffing, Personnel, and Services. Proposals are due by 10:30 a. m. CDT on April 2, 2026. GISD strongly encourages electronic submission through the Oracle iSourcing module. For clarification of specifications, contact Tanya Gatewood at ***@***. *. * regarding errors, additional information, omissions, or corrections must be submitted via email to ***@***. *. * and a copy to ***@***. *. * no later than 12:00 p. m. CDT on April 11, 2025. All addenda will be posted on the district's website. If submitting a paper copy, one original and one complete copy on electronic format (flash drive/CD-ROM) are required. Proposals must be sealed and clearly marked. Late submissions will not be considered. Proposals must be signed by an authorized individual. Pricing errors will be resolved by the unit price. The contract term is from June 24, 2025, through June 24, 2026, with annual renewals for four years. The estimated annual value is $800,000. Vendors must hold proposed prices for 90 days from the award date. Price increases may be submitted in writing with proof of market conditions, not exceeding the Consumer Price Index. GISD reserves the right to accept or reject any part of a proposal and waive minor informalities. Awards may be made to a single vendor or multiple vendors. Tie proposals will be resolved based on specific criteria including purchase price, vendor reputation, quality of goods/services, and long-term cost. Vendors must use the same unit of measure as requested. Felony convictions must be disclosed. GISD may award contracts to alternate vendors. Product literature must accompany proposals. GISD has a no-smoking policy. Venue for legal action is Dallas County, Texas. Vendors are responsible for quality of workmanship and replacing defective items. GISD may cancel contracts for convenience with 30 days' notice or for cause. Independent contractors are responsible for their own employees and taxes. GISD requires vendors to use its Oracle iSupplier module for communication, purchase orders, invoice status, and payments. Price lists and catalogs must be provided in an electronic format for bulk loading. Force majeure clauses apply. Fingerprinting is required for suppliers with unsupervised access to students or who enter school buildings. Shipping is FOB destination, freight prepaid. Delivery times are 8:00 a. m. to 2:00 p. m. , Monday through Friday, excluding holidays. Vendors are responsible for unloading non-palletized freight and disposal of shipping cartons and debris. Purchase order numbers must be clearly labeled on all shipments. Insurance requirements include comprehensive general liability, automobile liability, and workers' compensation. Evaluation criteria include purchase price (40%), vendor reputation (30%), and extent to which goods/services meet district needs (30%).
The proposal submission deadline is 10:30 a. m. CDT, April 2, 2026. Proposals received after this time will not be considered.
The bid notice states that payment will be made within 30 days after the later of receipt of goods/services and a properly submitted invoice. GISD will make payments via check or ACH.
The bid notice states that the Garland Independent School District reserves the right to accept or reject all or any part of any proposal, waive minor proposal informalities/technicalities and award the proposal deemed to be most advantageous to the district. Evaluation criteria include purchase price, reputation of the vendor, quality of goods/services, extent to which goods/services meet the district's needs, past relationship with the district, impact on historically underutilized businesses, total long-term cost, and principal place of business or employment in Texas.
Proposers must be authorized to contractually bind their firm. They must also comply with various certifications, including anticollusion, debarment and suspension, copyright and patent laws, and public information requirements. Vendors with unsupervised access to students or who enter school buildings must comply with fingerprinting requirements.
The bid notice mentions that late submissions will not be considered and will be filed unopened. It also states that the Garland ISD shall not be held liable for late proposals. For cancellation for cause, the supplier shall be liable to Garland ISD for any costs or such similar items or services in excess of the price or prices specified herein.
The bid notice does not mention any requirement for sample submission.
The bid notice states that any proposer who is aggrieved in connection with a procurement, excepting right of rejection, may protest in accordance with Garland ISD Board of Trustees Policy CJ Local.
The estimated annual value of this contract is $800,000.
