County Of Sebastian - Ar - Agency Bids & RFPs

Sebastian County is seeking sealed written proposals for furnishing products/services specified in the attached RFP for the installation of a finished asphalt layer for the parking lot at Ben Geren Park softball fields. Bids must be received by May 8, 2025, 2:00 PM, at the Purchasing Department, 35 South 6th Street, Room 106, Fort Smith, Arkansas 72901. The bid package includes complete details regarding the products/services required and instructions for participating in the bid process. Proposals must be signed by an authorized agent and include lump sum prices and extensions. Bidders must guarantee products meet or exceed specifications. The county will supply testing for compaction. The vendor will supply trucking, laying, and compacting. The parking lot is estimated to require around 2,000 tons of type 3 asphalt. The county is exempt from federal excise taxes and state/local sales taxes. Proposals will be evaluated based on compliance with specifications, price, and suitability. Bidders must submit a no bid to remain eligible for the bid list. Questions should be directed to the purchasing department at 479 ****.

Sebastian County is seeking sealed written proposals for a new sport utility vehicle. Bidders must complete the RFP requirements, submit two copies of the entire RFP, and proposals must be signed. Bids must be received by April 30, 2025, at 9:00 a. m. at the specified location. Proposals must meet or exceed specifications, and prices must remain firm for 60 days. The county is exempt from federal excise taxes and state/local sales taxes. Proposals will be evaluated based on compliance with specifications, price, and suitability. The county reserves the right to reject any or all proposals.

Sebastian County is seeking sealed written proposals for a van vehicle. Bids must be received by April 24, 2025, 2:00 PM, at the specified address. The RFP details the required products/services and instructions for participating in the bid process. Bidders must comply with Arkansas laws, and the proposal must include unit prices, extensions, and be signed. The county is exempt from federal excise taxes and state/local sales taxes. Proposals will be evaluated based on compliance with specifications, price, and suitability. The county reserves the right to reject any or all proposals.

Sebastian County is seeking sealed written proposals for furnishing awnings at the Emergency Operations Center (EOC). Complete details are in the attached RFP. Bids must be received by April 24, 2025, 2:00 PM at the Purchasing Department. Bidders must complete all required information on the proposal form, including lump sum prices and extensions. Two copies of the entire bid package and any other required documents must be returned. Proposals must be signed by an authorized agent. Bidding procedures comply with Arkansas laws. Quote is F. O. B. destination. Bid validity is net 60 days. Exceptions to specifications must be noted on a separate sheet. Proposals will be evaluated based on compliance with specifications, price, and suitability. The county is exempt from federal excise taxes. State and local sales taxes must be stated separately. Proposals must be submitted on 8x11 inch paper, limited to a maximum of 15 pages. The county reserves the right to reject any or all proposals. Questions must be submitted in writing via email or mail. Bid bonds are required in the amount of 5% of the bid. A performance bond is required. A letter of intent from an insurance company is required. The county is committed to equal opportunity and will not discriminate against any employees or applicant for employment.

Sebastian County is seeking proposals for a Human Resources Information System (HRIS). Proposals are due March 31, 2025, at 2:00 PM. Vendors must submit a no-bid if they do not wish to submit a proposal. The RFP details requirements, including functionality, security, implementation, training, vendor reputation, pricing, and integration. Proposals must be submitted in sealed envelopes marked with the RFP number. The county reserves the right to reject any or all proposals. Additional information may be requested after review of proposals. The RFP includes detailed requirements for the HRIS solution, including specific functionalities and integrations. The RFP also outlines the criteria for evaluating proposals, including functionality, security, implementation, vendor reputation, pricing, and overall quality. The RFP includes extensive details on various HR functions, such as payroll, time and attendance, recruiting, onboarding, benefits administration, and position management. The RFP also includes detailed requirements for security, compliance, and implementation. The RFP specifies that proposals must be submitted on **** inch paper, limited to 15 pages, excluding the RFP itself. The county is exempt from federal excise taxes and state/local sales taxes. The RFP includes detailed requirements for insurance coverage, and a certification that the vendor is not currently engaged in, and agrees for the duration of the contract not to engage in, a boycott of Israel. The RFP also includes provisions for the handling of questions and clarifications, and the process for modifying the RFP. The RFP includes a detailed pricing model request, including license fees, annual maintenance, implementation costs, training costs, customization costs, interface/feed development costs, monthly hosting fees, monthly processing fees, monthly service fees, other monthly fees, other one-time fees, and all third-party costs. The RFP assumes a workforce population of 402 full-time, 9 part-time, 65 extra-help, 505 seasonal/part-time employees.