Casper College - Wy - Agency Bids & RFPs

The bid notice states that sealed proposals must be in the possession of the Casper College Procurement Department by no later than 2:00 PM MTN time on May 19, 2026. Proposals received after the time and date specified will not be considered.

The bid notice states that Casper College does not make advance payments for orders. All bids shall be valid for a minimum of sixty 60 days from the bid due date. If your company is awarded this order, nothing shall be shipped until your company receives an approved purchase order from the Casper College Procurement Department. The college purchase order terms and conditions will prevail.

The bid notice states that although pricing is important, it will not be the only factor considered when evaluating bids. Any awards made as a result of this bid will be determined through best value analysis. This will include but is not limited to price, bid meets our requirements and specifications, quality, vendor and/or manufacturer reputation, results of previous orders if any, delivery, etc. Casper College does not bind itself to the lowest bid, but rather the lowest responsive and responsible bid that is felt to be in the best interest of the institution.

The bid notice implies that bidders must be responsive and responsible, and that their bids should meet the college's requirements and specifications. Vendor and/or manufacturer reputation, and results of previous orders are also considered.

The bid notice mentions that expenses incurred in proposal preparation, pre-bid meetings, site visits, submission, presentations, demonstrations, etc. are the responsibility of the bidder and will not be reimbursed by the college. However, it does not explicitly state whether a site visit is mandatory or optional.

The bid notice states that bidders may be asked to furnish one case of the paper they are bidding for evaluation. Paper must be compatible with high speed copiers, laser inkjet printers, fax, etc.

The proposal submission deadline is May 21, 2026, at 2:00 PM Mountain Time. The estimated substantial completion date is August 1, 2026.

The bid notice mentions that payments will be based on the bidder's successful completion of deliverables within stated deadlines and upon the agency's written acceptance. A final payment of 5% of the total contract amount will be made on the 41st day after the first notice of completion and acceptance of all work has been advertised.

The bid notice states that a copy of material and labor warranties must be included when applicable with the proposal. Warranty is also listed as an evaluation criterion.

The bid notice states that proposals will be evaluated based on criteria including pricing, specifications/qualifications, quality of materials, reputation, experience, subcontracting, timeliness, and warranty. Casper College will select the proposal deemed to be in the institution's best interest, not necessarily the lowest bid.

The bidder must meet the terms, criteria, and qualifications necessary for this proposal. They may be required to submit three letters of reference from past projects completed within the last three years. The bidder is also responsible for securing all applicable federal, state, and local licenses and permits.

The bid notice mentions that if a proposal is accepted and the bidder fails to furnish the agreed-upon services, the bidder may be disqualified from future consideration. Violation of anti-discrimination certifications may constitute a material breach of contract, resulting in cancellation, termination, or suspension.

A non-mandatory pre-proposal meeting and job walk will be held on May 12, 2026, at 2:00 PM Mountain Time. While attendance is not mandatory, it is strongly recommended.

The last date for clarification inquiries is May 14, 2026, at 2:00 PM Mountain Time. Questions received after this deadline will not be considered.

The proposal submission deadline is May 14, 2026, at 3:00 PM Mountain Time. The estimated project start date is May 18, 2026, and substantial completion is expected by August 1, 2026. The bid notice states, The bid form and all requested documents see section five must be completed, signed, and returned by the authorized agent of the respective firm.

The bid notice mentions that payments will be based on the bidder's successful completion of deliverables within the stated deadlines and upon the agency's written acceptance of those deliverables or services. It also states, Final payment of 5 of the total contract amount will be made on the 41st day after the first notice of completion and acceptance of all work under the contract has been advertised in a newspaper nearest to the project location.

The contractor shall provide a minimum one-year warranty on workmanship and materials unless otherwise specified in the contract documents. The bid notice states, The contractor shall provide a minimum oneyear warranty on workmanship and materials unless otherwise specified in the contract documents.

The award will be based on what is deemed the best value for Casper College, considering pricing, specifications/qualifications, quality of materials, reputation, experience, subcontracting, timeliness, and warranty. The bid notice states, The college is not obligated to select the lowest bid but rather the proposal that is deemed to be in the institutions best interest.

The bidder may be required to submit three letters of reference from past projects similar to the work described in the RFP, completed within the last three years. The bid notice states, The bidder may be required to submit three 3 letters of reference from past projects similar to the work described in the request for proposal.

The bid notice mentions that violation of the equal treatment certification may constitute a material breach of contract, which could result in contract cancellation, termination, or suspension by the owner. It also states, If a proposal is accepted and the bidder fails to furnish the agreedupon services, the bidder may be disqualified from future consideration.

A non-mandatory pre-proposal meeting and job walk will be held on May 5, 2026, at 3:00 PM Mountain Time. While attendance is not mandatory, it is strongly recommended. The bid notice states, A nonmandatory preproposal meeting will be held on may 5, 2026, at 3: 00 p. m. mountain time in gateway building room 312 of the gateway building on the casper college campus.

The last date for clarification inquiries is May 7, 2026, at 2:00 PM Mountain Time. The bid notice states, All inquiries must be submitted no later than may 7, 2026 at 3: 00 p. m. mountain time.