Shepherd University - Wv - Agency Bids & RFPs

Bids are due no later than 3:00 PM local time on Tuesday, July 28, 2026. he envelope shall be addressed to shepherd university procurement services, usa lkenberry hall, po box ****, shepherdstown, wv **** and must be submitted on or before tuesday, july 28, 2026 at 3:00 pm, local time.

Payment may only be made after the delivery and acceptance of goods or services. payment may only be made after the delivery and acceptance of goods or services.

The award shall be made to the responsible bidder whose bid will be most advantageous to the university with respect to price, proof of safety and reliable equipment, and conformance to the specifications set forth herein, quality, timing, and other factors as evaluated by the university. he award shall be made by the university to the responsible bidder whose bid will be most advantageous to the university with respect to a price, proof of safety and reliable equipment, and conformance to the specifications set forth herein, quality, timing, and other factors as evaluated by the university.

Bids will be accepted only from entities who are experienced and qualified in charter bus services, able to demonstrate availability of relevant resources, and able to provide safe, high-quality, and dependable service at a competitive rate. are experienced and qualified in charter bus services to support shepherd university according to the specifications associated with this request for bid.

Failure to comply with communication requirements during the submission and selection process may disqualify a bidder. failure to comply with this requirement may disqualify a bidder.

The bid notice states that all responses are due no later than 4:00 PM local time on May 28, 2026. The envelope shall be addressed to Shepherd University Procurement Services, L18A Lkenberry Hall, 301 N King St. , PO Box ****, Shepherdstown, WV ****, and must be physically received by the aforesaid office on or before May 28, 2026, at 4:00 PM EST.

The bid notice states that payment may only be made after the delivery and acceptance of goods or services. Shepherd University will not pay interest on late payments.

The bid notice states that the award shall be made by the university to the responsible vendor whose proposal will be most advantageous to the university with respect to price, conformance to specifications, quality, and other factors as evaluated by the university.

The bid notice states that prior to any award for purchases exceeding $25,000 or an open-end contract, the apparent successful proposer must be properly registered with the West Virginia Department of Administration, Purchasing Division, and have paid the required vendor registration fee.

The bid notice states that there will be a pre-proposal conference and site visit starting at 10:00 AM on Tuesday, May 12, 2026, in the Robert C Byrd Center for Congressional History and Education. The address for the meeting on campus is 213 N King St. , Shepherdstown, WV ****.

The bid must be received in hard copy format prior to 3:00 PM local time on Tuesday, May 5, 2026. The delivery is required no later than specified.

The institution reserves the right to accept or reject bids on each item separately or as a whole, to reject any or all bids, to waive informalities or irregularities, and to contract in the best interest of the institution.

All communication regarding this solicitation must be received by Debra Langfordhiergeist, and communication with any other department on campus may result in disqualification of the bidder.