Food Product Government Bids & RFPs

Deliveries must be coordinated with zoo personnel, ensuring adequate lead time and arrival within agreed windows. The zoo reserves the right to order in multiple deliveries or a single shipment.

Award will be made to the responsive and responsible vendor whose submission is determined to provide the best overall value to the zoo, based on product compliance with specifications (35%), pricing (30%), supplier experience and reliability (15%), delivery logistics capability (10%), and food safety traceability programs (10%).

Suppliers must be properly licensed and compliant with all applicable food safety regulations, demonstrate experience supplying frozen fish or similar products, and maintain appropriate food safety certifications (e. g. , HACCP-based processes or equivalent). They must also provide traceability for all product supplied.

The zoo reserves the right to request product samples prior to award.

All questions must be received by end of day CST on August 6, 2026.

Failure to comply with the requirements of this RFQ, failure to provide conforming product, or failure to comply with applicable laws or food safety standards may constitute cause for termination.

The university shall pay all allowable costs incurred up to the effective date of termination. However, the contractor shall not be reimbursed for any costs incurred after the effective date of termination. The university shall pay the contractor for all services performed to the effective date of termination subject to offset of sums owed by the contractor to the university.

The contractor shall provide warranty information for each product. The contractor hereby warrants that the products and/or services to be provided under this agreement comply with the W3C's Web Content Accessibility Guidelines WCAG 2. 1 Level AA and the Web Accessibility Initiative Accessible Rich Internet Applications Suite WAI-ARIA 2. 1 for web content.

Respondents shall ensure that all information required herein is submitted with the response. All information provided should be verifiable by documentation requested by the university. Failure to provide all information, inaccuracy or misstatement may be sufficient cause for rejection of the response or rescission of an award. Respondents are encouraged to provide any additional information describing operational abilities.

The contractor shall make campus visits as needed on three days notice. The contractor will coordinate campus visits with the university services information and technology department to ensure proper communication and sharing of information related to customer projects.

Any exceptions to the special terms and conditions may result in the disqualification of your proposal, lack of providing the required response or indicating terms will be negotiated post award will result in a zero 0 score for the master agreement evaluation criteria.

Delivery of all items shall be according to the delivery time as stated by the offeror on the specifications/offer form. Any undelivered items may be cancelled. Offerors shall state in their offer the anticipated delivery time after receipt of order. The time of anticipated delivery must be stated in definite terms. The quantities listed herein are the minimum quantities the district will purchase.

Payment will be made within 30 days after acceptance by the district. Payment will be made within 30 days of receipt of the products and student nutrition's actual inspection and acceptance of items.

Award will be made to the lowest responsive, responsible offeror in accordance with board policy ****, administrative regulation ****. 1a. 1, except local preference does apply. Award will be made to the lowest responsive, responsible offeror. . .

Offerors must be qualified vendors. The selected offeror must provide the district with the offeror's Alaska business license number prior to award.

The contractor's failure to provide products or services required by any contract issued as a result of this RFQ will be grounds for the district to issue a service deficiency claim (SDC) to the contractor. If the contractor is issued more than two substantiated SDCs within a 30 day period, in addition to any other remedies by law or under a contract, the district may terminate the contract for default and without further notice or opportunity to cure.

A protest as to the specifications and/or terms and conditions of a solicitation must be received by the purchasing senior director at least five 5 calendar days prior to the due date of the offer. Failure to protest as provided herein constitutes a waiver of any objection to the solicitation.

Incomplete or incorrect offers may be rejected as not conforming to the essential requirements of this RFQ. Offers submitted on other than the prescribed forms contained in this RFQ may be rejected. Offerors are responsible for ensuring lower tier covered transactions include a term or condition requiring compliance with subpart C of 2 CFR part 180 and 2 CFR part ****, entitled Responsibilities of Participants Regarding Transactions.

The contract period is from November 1, 2026, through April 30, 2027, or upon bid award.

Vendors must be registered in the online bidding system. Felony conviction and criminal background checks may be required. Compliance with Texas Government Code regarding resident and nonresident bidders is necessary.

Sample submission is required for items such as plastic dishes and vinyl gloves.

Contact between vendors and Victoria ISD personnel during the proposal or evaluation process is prohibited and may result in disqualification. Late proposals will also be disqualified.